Office automation course by Muhammad Ehtisham Siddiqui

1. Session7

2.  Explain the use of bulleted or numbered lists
 Explain the use of multilevel lists
 Describe the procedure to create multilevel lists
 Explain the procedure insert and format a table
 Explain the process of inserting graphics and charts
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3.  Microsoft word provides a number of features to enhance the
look of the documents
 Ordered, unordered and multilevel lists enable users to add
different types of item lists
 Enables the user to present numerical and textual data in
organized fashion with the help of tables
 Types of graphics can also be inserted into a document to
enhance the look of the document:
◦ Images from files and clipart gallery
◦ Shapes
◦ Charts
◦ Screenshots
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 Numbered and bulleted lists allows the user to emphasize a list of
items.
 With Microsoft word 2013, users can display a list of items as
ordered or unordered lists
 Users can also create multilevel lists with a maximum of nine levels

5. Bulleted and numbered lists can be used in your documents to
outline, arrange, and emphasize text.
 To create a bulleted list:
1. Select the text you want to format as a list.
2. On the Home tab, click the drop-down arrow next to the Bullets command. A menu
of bullet styles will appear.
3. Move the mouse over the various bullet styles. A live preview of the bullet style will
appear in the document. Select the bullet style you want to use.
4. The text will be formatted as a bulleted list.
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6.  To create a Numbered list:
1. Select the text you want to format as a list.
2. On the Home tab, click the drop-down arrow next to the Numbering command. A
menu of numbering styles will appear.
3. Move the mouse over the various numbering styles. A live preview of the numbering
style will appear in the document. Select the numbering style you want to use.
4. The text will be formatted as a bulleted list.
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7.  Multilevel lists can contain numbered and bulleted lists.
 This is a very useful feature, because if you add a paragraph in the
middle of a numbered list or rearrange the order of the paragraphs
in a list, Word automatically renumbers the paragraphs so that they
retain their sequence.
To create a multilevel list, follow these steps:
1. Type your list, and then select it.
2. Do one of the following:
• On the Home tab, in the Paragraph group, click Multilevel :
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8.  You can find different styles by clicking the arrow next to Multilevel on
the Home tab, in the Paragraph group:
 Create a numbered or bulleted list
(see Creating numbered lists ) and
then:Press Tab - Word indents a level
in the list.
 Press Shift+Tab - Word outdents a level in
the list.
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9.  To quickly insert a basic table, click Insert > Table and move the
cursor over the grid until you highlight the number of columns and
rows you want.
 This way you can create a table with more than ten columns and
eight rows, as well as set the column width behavior.
◦ Click Insert > Table > Insert Table.
◦ Set the number of columns and rows
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10.  To add a row or column:
 Hover the mouse near the location where you want to add a row or column, then click the plus
sign that appears.
 A new row or column will appear in the table.
 Alternatively, you can right-click the table, then hover the mouse over Insert to see various row and
column options.
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11.  To delete a row or column:
 Place the insertion point in the row or column you want to delete.
 Right-click the mouse, then select Delete Cells... from the menu that appears.
 A dialog box will appear. Select Delete entire row or
Delete entire column, then click OK.
 The column or row will be deleted.
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12.  To apply a table style:
1. Click anywhere on the table, then click the Design tab on the right side of the Ribbon.
2. Locate the Table Styles group, then click the More drop-down arrow to see all available table styles.
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13. 3. Select the desired style.
4. The selected table style will appear.
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14.  When you select a table in Word 2013, the Layout tab appears
under Table Tools on the Ribbon. From the Layout tab, you can
make a variety of modifications to the table.
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15.  Microsoft word allows user to add different types of graphics,
such as pictures, ClipArt, and charts into their documents.
◦ Click Insert button
◦ Use illustration tab
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16.  To insert a Image from a file:
◦ Select the Insert tab on the Ribbon, then click the Pictures command.
◦ The Insert Picture dialog box will appear. Select the desired image file,
then click Insert.
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17.  In Office 2013 or Office 2016 there's no longer a clip art library, but Office
still helps you insert clip art.
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STEP 1: Select Insert > Online
Pictures
STEP 2: Type a word or phrase to
describe what you're looking for, then
press Enter.
STEP 3: Filter the results
by Type for Clipart.
STEP 4: Select a picture. STEP 5: Select Insert. The image is inserted in your
Office document.

18.  Add a shape to your file in Excel
◦ On the Insert tab, in the Illustrations group, click Shapes.
◦ Click the shape that you want, click anywhere in the workbook,
and then drag to place the shape.
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19.  Create a SmartArt graphic to quickly and easily make a visual representation
of your information.
 Insert a SmartArt graphic and add text to it
 On the Insert tab, in the Illustrations group, click SmartArt.
 In the Choose a SmartArt Graphic dialog box, click the type and layout that you want.
 Click [Text] in the Text pane, and then type your text.
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20.  You can make a chart in Word or Excel. If you have lots of data to
chart, create your chart in Excel, and then copy it into your
document. This is also the best way if your data changes regularly
and you want your chart to always reflect the latest numbers. In that
case, when you copy the chart, keep it linked to the original Excel
file.
 To create a simple chart from scratch in Word, click Insert > Chart
and pick the chart you want.
◦ Click Insert > Chart.
◦ Click the chart type and then double-click the chart you want.
◦ In the spreadsheet that appears, replace the default data with your own information.
◦ When you’ve finished, close the spreadsheet.
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22.  You can quickly and easily add a screenshot to your Office file to
enhance readability or capture information without leaving the
program that you are working in.
◦ Click in the document at the location where you want to add the screenshot.
◦ In Excel, Outlook, and Word: On the Insert tab, in the Illustrations group,
click Screenshot.
◦ The Available Windows gallery appears, showing you all the windows that you
currently have open. Select one of them.
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