Intermediate  Microsoft Word Williamson County Public Library 1314 Columbia Avenue Franklin, TN 37064 (615)595-1243
Objectives <ul><li>By the end of class, you will be able to: </li></ul><ul><li>Create bulleted and numbered lists </li></u...
Overview <ul><li>How do you open documents? </li></ul><ul><li>How do you save documents? </li></ul><ul><li>How do you high...
Formatting <ul><li>You can change many things about what you have typed in Word. </li></ul><ul><li>Formatting paragraphs i...
Formatting <ul><li>From the Format Paragraph box, you can: </li></ul><ul><ul><li>Change the alignment of a paragraph </li>...
Paragraph-Alignment <ul><li>Left, right, center, and justified. </li></ul><ul><li>Left alignment is the most common. </li>...
Indent a Paragraph <ul><li>Indent determines the distance of the paragraph from either the left or right margins. Within m...
Line spacing <ul><li>Formatting paragraphs to single or double spacing. </li></ul><ul><li>Click on format, paragraph.  </l...
Creating Lists <ul><li>Microsoft Word can make different kinds of list. </li></ul><ul><li>Bulleted lists, numbered lists, ...
Bulleted List <ul><li>Bulleted lists are what appear on these slides. </li></ul><ul><li>They have a small square or other ...
Numbered List <ul><li>Numbered lists automatically number </li></ul><ul><li>whatever you are typing, line by line.  </li><...
Numbered Lists <ul><li>If you are doing multiple numbered lists and need to start back at one, use this feature in the bul...
Creating Tables <ul><li>You can create tables in Word to help you lay out things on the page.    </li></ul><ul><li>Or to m...
Inserting Tables <ul><li>1. You can have Word draw a table for you. </li></ul><ul><ul><li>Go to the Table menu and click o...
Drawing Tables <ul><li>2. You can draw your own table by hand by going to the Table menu and clicking on “Draw Table”. </l...
Columns <ul><li>Word can format your document into multiple columns, up to 12. </li></ul><ul><li>This is useful for making...
Typing in Columns <ul><li>Typing in columns can be tricky. </li></ul><ul><li>In order to get to the second column, you hav...
Clip Art <ul><li>Microsoft Word ®  comes with pictures and other graphics that you can add to your documents </li></ul><ul...
Inserting Clip Art <ul><li>You can search the clip art by keyword to find pictures more easily. </li></ul><ul><li>To inser...
Clip Art <ul><li>Clip Art can be moved by clicking on it and dragging it to its new location. </li></ul><ul><li>It can be ...
Insert Menu <ul><li>Using the Insert menu you can add the following to your document: </li></ul><ul><ul><li>page break </l...
Insert a page break <ul><li>Click insert break, then select page break </li></ul><ul><li>This ends the page at the inserti...
Insert Auto Text <ul><li>Automatic text is a function that allows you insert common elements of a letter  </li></ul><ul><l...
Hyperlink <ul><li>A hyper link is an active link to a  website  or email address. </li></ul><ul><li>It will only be active...
Insert a Hyperlink
Insert a Hyperlink <ul><li>To insert a hyperlink: </li></ul><ul><li>Select insert hyperlink </li></ul><ul><li>A menu box w...
Practice <ul><li>Follow the directions on the Bulleting Exercise, Numbering Exercise, Tables Exercise, Columns Exercise, a...
Thank You for Attending <ul><li>Remember, practice is the key </li></ul><ul><li>Please fill out your evaluations and leave...
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Intermediate Microsoft Word Advanced User Option

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  • Note, Im using different bullets each time to demonstrate the variety, normally you would just use one
  • Cover slide, then give time for exercise sheet
  • Cover slide, then give time for exercise sheet
  • Cover slide, then give time for exercise sheet. They might ask about keeping rows a uniform size. You can show them how to do this by using the Table Properties menu (from the table menu or by right clicking on the table).
  • ERASER! Let them know that the eraser can be used even if they insert a table rather than draw it.
  • Cover slide, then give time for exercise sheet
  • Cover slide, then give time for exercise sheet
  • Intermediate Microsoft Word Advanced User Option

    1. 1. Intermediate Microsoft Word Williamson County Public Library 1314 Columbia Avenue Franklin, TN 37064 (615)595-1243
    2. 2. Objectives <ul><li>By the end of class, you will be able to: </li></ul><ul><li>Create bulleted and numbered lists </li></ul><ul><li>Create an outline </li></ul><ul><li>Use Word to type in tables or columns </li></ul><ul><li>Find and insert clip art into a document </li></ul><ul><li>Insert a page break, a hyper link, auto text, and date and time </li></ul><ul><li>Format and edit a written paragraph </li></ul>
    3. 3. Overview <ul><li>How do you open documents? </li></ul><ul><li>How do you save documents? </li></ul><ul><li>How do you highlight text? </li></ul><ul><li>How do you cut, copy, and paste? </li></ul><ul><li>How do you use the Spelling and Grammar check? </li></ul>
    4. 4. Formatting <ul><li>You can change many things about what you have typed in Word. </li></ul><ul><li>Formatting paragraphs is done through the Format menu, then click on Paragraph </li></ul>
    5. 5. Formatting <ul><li>From the Format Paragraph box, you can: </li></ul><ul><ul><li>Change the alignment of a paragraph </li></ul></ul><ul><ul><li>Indent a paragraph </li></ul></ul><ul><ul><li>Change the line spacing of a paragraph </li></ul></ul>
    6. 6. Paragraph-Alignment <ul><li>Left, right, center, and justified. </li></ul><ul><li>Left alignment is the most common. </li></ul><ul><li>Justified-To adjust horizontal spacing so that text is aligned evenly along both the left and right margins. Justifying text creates a smooth edge on both sides. </li></ul>
    7. 7. Indent a Paragraph <ul><li>Indent determines the distance of the paragraph from either the left or right margins. Within margins, you can increase or decrease the indentation of a paragraph. </li></ul><ul><li>Toolbar icons for decrease and increase indent. </li></ul>
    8. 8. Line spacing <ul><li>Formatting paragraphs to single or double spacing. </li></ul><ul><li>Click on format, paragraph. </li></ul><ul><li>Choose from the drop down menu which spacing you want to use. </li></ul><ul><li>Toolbar icon for line spacing . </li></ul>
    9. 9. Creating Lists <ul><li>Microsoft Word can make different kinds of list. </li></ul><ul><li>Bulleted lists, numbered lists, and outlines are the most commonly used . </li></ul>
    10. 10. Bulleted List <ul><li>Bulleted lists are what appear on these slides. </li></ul><ul><li>They have a small square or other shape where a number would be in a numbered list. </li></ul>
    11. 11. Numbered List <ul><li>Numbered lists automatically number </li></ul><ul><li>whatever you are typing, line by line. </li></ul><ul><ul><li>This is the first line </li></ul></ul><ul><ul><li>This is the second </li></ul></ul><ul><ul><li>And so on… </li></ul></ul><ul><ul><li>Each number results from pressing “Enter” </li></ul></ul>
    12. 12. Numbered Lists <ul><li>If you are doing multiple numbered lists and need to start back at one, use this feature in the bullets and numbers box. </li></ul>
    13. 13. Creating Tables <ul><li>You can create tables in Word to help you lay out things on the page. </li></ul><ul><li>Or to make a list that has more than one part to it. For example, an address book. </li></ul><ul><li>There are two ways to create tables in Word. </li></ul>
    14. 14. Inserting Tables <ul><li>1. You can have Word draw a table for you. </li></ul><ul><ul><li>Go to the Table menu and click on Insert. Then click on Table. </li></ul></ul><ul><ul><li>A box will appear asking you how many rows and columns you want and how wide you want it. </li></ul></ul><ul><ul><li>Enter your preferences and click OK. </li></ul></ul>
    15. 15. Drawing Tables <ul><li>2. You can draw your own table by hand by going to the Table menu and clicking on “Draw Table”. </li></ul><ul><li>-A pencil will appear in place of the arrow for your mouse. </li></ul><ul><li>-Click and drag the pencil to create whatever size box you want. Click and drag again inside the box to make the columns and rows. </li></ul>
    16. 16. Columns <ul><li>Word can format your document into multiple columns, up to 12. </li></ul><ul><li>This is useful for making brochures and newsletters. </li></ul><ul><li>To change your page to columns, go to the Format menu and click on Columns. Choose how many you want and click OK. </li></ul>
    17. 17. Typing in Columns <ul><li>Typing in columns can be tricky. </li></ul><ul><li>In order to get to the second column, you have to use the Enter key to put in the spaces you need. </li></ul><ul><li>It can be easier to type all of the information first and space it out after it’s all there. </li></ul>
    18. 18. Clip Art <ul><li>Microsoft Word ® comes with pictures and other graphics that you can add to your documents </li></ul><ul><li>To add clip art, go to the Insert menu and click on Picture. Then click on Clip Art. </li></ul>
    19. 19. Inserting Clip Art <ul><li>You can search the clip art by keyword to find pictures more easily. </li></ul><ul><li>To insert the picture you have chosen, double click on it. </li></ul><ul><li>Pictures will be inserted wherever your insertion point is, just like when you type. </li></ul>
    20. 20. Clip Art <ul><li>Clip Art can be moved by clicking on it and dragging it to its new location. </li></ul><ul><li>It can be enlarged and made smaller as well. </li></ul><ul><li>Click on the picture, then click and drag the squares in the corner to reduce or enlarge the picture. </li></ul>
    21. 21. Insert Menu <ul><li>Using the Insert menu you can add the following to your document: </li></ul><ul><ul><li>page break </li></ul></ul><ul><ul><li>hyper link </li></ul></ul><ul><ul><li>auto text </li></ul></ul><ul><ul><li>date and time </li></ul></ul>
    22. 22. Insert a page break <ul><li>Click insert break, then select page break </li></ul><ul><li>This ends the page at the insertion point you indicate. </li></ul>
    23. 23. Insert Auto Text <ul><li>Automatic text is a function that allows you insert common elements of a letter </li></ul><ul><li>To insert automatic text select the insert menu, automatic text </li></ul><ul><ul><li>A menu will appear select the element of a letter you want to use and click on it. </li></ul></ul><ul><li>To insert the date automatically click insert date and time. </li></ul><ul><ul><li>It will ask you to select the format you want to use </li></ul></ul>
    24. 24. Hyperlink <ul><li>A hyper link is an active link to a website or email address. </li></ul><ul><li>It will only be active when the document is on the computer. </li></ul><ul><li>Inserting a hyperlink saves you from retyping the link and also ensures it is accurate </li></ul>
    25. 25. Insert a Hyperlink
    26. 26. Insert a Hyperlink <ul><li>To insert a hyperlink: </li></ul><ul><li>Select insert hyperlink </li></ul><ul><li>A menu box will appear </li></ul><ul><li>Indicate the text you want displayed </li></ul><ul><li>Highlight the email or web address you want to link and copy it. </li></ul><ul><li>Paste the address in the menu box. </li></ul>
    27. 27. Practice <ul><li>Follow the directions on the Bulleting Exercise, Numbering Exercise, Tables Exercise, Columns Exercise, and Clip Art Exercise located at the pack of your packet. </li></ul><ul><li>Open the folder labeled Intermediate Word Exercises on your desktop. Open the practice.doc to format, spell check and space a paragraph. </li></ul>
    28. 28. Thank You for Attending <ul><li>Remember, practice is the key </li></ul><ul><li>Please fill out your evaluations and leave them with the instructor. </li></ul><ul><li>Next week’s class is about PowerPoint. </li></ul><ul><li>If you have questions don’t hesitate to contact us: Phone: 595-1243 </li></ul><ul><li>Email: [email_address] </li></ul><ul><li>Or in person at the reference desk! </li></ul>

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