Information for Cuyahoga County applicants to the State Capital Improvement Program This presentation was shown at workshops on August 15 and 16, 2017. http://www.countyplanning.us/services/grant-programs/state-capital-improvement-program/

1. State Capital
Improvement Program
(SCIP)
DISTRICT ONE PUBLIC WORKS
INTEGRATING COMMITTEE
Program Year 2018 Applicant Workshops:
 Tuesday, August 15, 2017
 Wednesday, August 16, 2017

2. 1. Overview of the State Capital
Improvement Program
 OPWC Programs
 District One Public Works Integrating
 Funding and Eligibility
2. Program Year (PY) 2018 Application
 Program Changes
 Application Materials
 Project Evaluation and Selection
 Small Government & Emergency Programs
3. Questions and Answers
AGENDA

3. OHIO PUBLIC WORKS COMMISSION
(OPWC) INFRASTRUCTURE PROGRAMS
 The State Capital Improvement Program (SCIP)
A combined grant/loan program based on funding
from general obligation bonds.
 Revolving Loan Program (RLP)
As SCIP loans are repaid, those funds are set
aside for the RLP
 Local Transportation Improvement Program (LTIP) A
grant program for roads and bridges based on
funding provided from gasoline taxes.

4. OHIO PUBLIC WORKS COMMISSION
(OPWC) INFRASTRUCTURE PROGRAMS
 Small Government Commission
Provides grants and loans to villages and
townships with populations in the unincorporated
areas of less than 5,000 in population. Project
applications are selected from those not funded
through the 19 District Committees.
 Emergency Program
OPWC reserves funding for emergency projects that
arise directly out of catastrophic situations that
threaten public health and safety.

5. OHIO PUBLIC WORKS COMMISSION
(OPWC) DISTRICTS
 Ohio Public Works
Commission (OPWC)
 19 District Integrating
Committees
 Cuyahoga County is
District One

6. DISTRICT ONE PUBLIC WORKS
INTEGRATING COMMITTEE (DOPWIC)
CUYAHOGA COUNTY
REPRESENTATIVES
• Mr. Michael Dever
• Mr. David Marquard P.E.,
CITY OF CLEVELAND
REPRESENTATIVES
•Ms. Valerie McCall
•Mr. Matthew Spronz
SUBURBAN
REPRESENTATIVES
•Mayor John Licastro, Chair
•Mayor Susan Renda
PRIVATE SECTOR
REPRESENTATIVE
•Ms. Debbie Berry, P.E.

7. FUNDING
SCIP ALLOCATION
State Capital Improvement Program (SCIP) Grant $15,324,000
State Capital Improvement Program (SCIP) Loan* $1,702,700
Revolving Loan Program (RLP) $5,064,000
Local Transportation Improvement Program $6,991,000
TOTAL $29,082,000
DOPWIC ALLOCATION
*SCIP Loan is 10% of Total SCIP Allocation

8. PROJECTS:
 Roads, Bridges and
 Sewers (Sanitary and
 Water (Supply/Distribution)
 Wastewater Treatment
 Solid Waste Disposal
APPLICANTS:
 Counties
 Cities
 Villages
 Townships
 Sanitary Districts
 Regional Water and
Sewer Districts
SCIP ELIGIBILITY

9. GRANTS:
 Repair/Replacement Projects - up to 90%
 New/Expansion Projects – up to 50%
LOANS: Up to 100%
 0% Interest
 Term 1- 30 Years (can’t exceed weighted useful
DEBT SUPPORT:
 Grant used to pay construction period interest on
loan.
SCIP FINANCIAL ASSISTANCE

10. SCIP ELIGIBLE COSTS
 Acquisition of Right-of-Way and/or Easements
 Engineering and Design
 Construction
 Equipment
 Related Financing Costs:
 Permits
 Advertising
 Legal

11. PROJECTS:
 Roads
 Bridges
 Culverts
APPLICANTS:
 Counties
 Cities
 Villages
 Townships
LTIP ELIGIBILITY

12.  SCIP LOAN – Set-aside lowered to 10% of Allocation.
 ACCESS TO FUNDS – A new evaluation criteria has been
added that will award points based on the number of years an
Applicant has not received funding.
 CAPITAL IMPROVEMENT REPORTS – The DOPWIC will
require the Capital Improvement Report (CIR) for PY 2018,
which includes the:
 Summary form; and
 Maintenance of Effort Report and Five-Year Capital
Improvement Plan
PY 2018 PROGRAM CHANGES

13.  SMALL GOVERNMENT PROCESS
Small Government Projects (villages and townships with a
population under 5,000) will be evaluated using both the DOPWIC
and OPWC Small Government evaluation criteria.
 The OPWC Small Government criteria will also be utilized so
that Small Government Projects not recommended by the
DOPWIC for funding can be evaluated for potential
competitiveness by the OPWC Small Government
Commission.
 Small Government Applicants will be required to submit the
Small Government Checklist so that the project can be
evaluated using the Small Government Criteria.
PY 2018 PROGRAM CHANGES

14. DOPWIC PY 2018 SCHEDULE
ACTIVITY DATE*
Application Materials Available Friday, August 4, 2017
PY 2018 Application Submittal Deadline Thursday, October 5, 2017, by 4:30
Preliminary Project Ranking Released November 17, 2017
Project Appeals Due December 1, 2017
Recommendations on Appeals Released December 15, 2017
DOPWIC Meeting to Select Projects January 11, 2018
Small Government Subcommittee Meeting February 9, 2018
OPWC Deadline to Submit District Slate February 28, 2018
PY 2018 Awards Released by OPWC July 1, 2018
*Dates are subject to Change

15.  Must Submit two (2) hard copies; one (1)
original, noted as such in the upper right-
hand corner, and one (1) copy.
 All hard copies must be clipped on the left-
hand corner.
 Must submit one (1) digital copy on compact
disc or flash drive.
APPLICATION SUBMITTAL

16. 1. OPWC Infrastructure Application
 OPWC website:
http://www.pwc.state.oh.us/Application.html
2. DOPWIC Application Supplement
 Cuyahoga County Planning Commission website:
http://www.countyplanning.us/services/grant-
programs/state-capital-improvement-
program/current-program-year/forms/
3. Small Government Checklist
4. Capital Improvement Reports
5. Attachments – maps, photos, reports, etc.
APPLICATION MATERIALS

17.  Financial Information – Page 2
 Financial Resources – Page 2
 Project Schedule – Page 3
 Project Description – Page 4
 Project Officials – Page 5
 Attachments – Page 6
OPWCAPPLICATION
http://www.pwc.state.oh.us/Documents/PWC0001.pdf

18. ATTACHMENTS
 Certified Authorizing Legislation
 Certification Of Local Match
 Certification Of Loan Repayment (If Needed)
 Detailed Engineer’s Estimate
 Cooperation Agreement (If Joint Project)
OPWC APPLICATION

19. DOPWIC APPLICATION SUPPLEMENT

20. DOPWIC PY 2018 Applicant Supplement
 Project Description – page 2
 Type of Infrastructure – page 3
 Road, Bridge or Culvert – Page 4
 Sewer, Septic, Wastewater, Water – page 7
 Loans – page 9
 Access to Funds – Page 10
DOPWIC APPLICATION

21. PROJECT DESCRIPTION
 EXISTING
INFRASTRUCTURE
 PROPOSED CHANGES
The project area is the northwesterly
corner of Olmsted Falls, which is the
oldest section of town. Many homes in
the area are well over 100 years old and
during the last 20 years, the City has
replaced the failing septic systems with
sanitary sewers. This project is to
sewer the last remaining area serviced
by septic system.
In addition to the sanitary sewer,
sanitary manholes and sanitary
connections, a storm sewer and a water
main will be installed and two (2)
existing WWTP’s will be abandoned and
replaced with two (2) pump stations.
Lastly, the pavement will be replaced
and curbs and driveway aprons will be
installed.

23.  Project Description – page 2
 Type of Infrastructure – page 3
 Road, Bridge or Culvert – Page 4
 Sewer, Septic, Wastewater, Water – page 7
 Loans – page 9
 Access to Funds – Page 10
DOPWIC APPLICATION SUPPLEMENT

24. TYPE OF INFRASTRUCTURE

25.  Project Description – page 2
 Type of Infrastructure – page 3
 Road, Bridge, or Culvert – Page 4
 Sewer, Septic, Wastewater, Water – page 7
 Loans – page 9
 Access to Funds – Page 10
DOPWIC APPLICATION SUPPLEMENT

26. ROAD, BRIDGE, OR CULVERT
 Infrastructure Condition

27. ROAD, BRIDGE, OR CULVERT
 Infrastructure Age
 Ohio Revised Code (ORC) Mandated Criteria.
 Original Construction Year.
 Provide Proof of Age.
 Provide Year Of Last Improvement.
 Describe Last Major Improvement.

28. ROAD, BRIDGE, OR CULVERT
 Health and Safety
 ORC Mandated Criteria
 Unsafe or Unhealthy Situation
 Provide Supporting Evidence or Rationale

29.  Project Description – page 2
 Type of Infrastructure – page 3
 Road, Bridge, or Culvert – Page 4
 Sewer, Septic, Wastewater, Water – page 7
 Loans – page 9
 Access to Funds – Page 10
DOPWIC APPLICATION SUPPLEMENT

30. SEWER, SEPTIC, WASTEWATER, WATER
 Infrastructure Condition

31. SEWER, SEPTIC, WASTEWATER, WATER
 Infrastructure Age
 ORC Mandated Criteria.
 Original Construction Year.
 Provide Proof of Age
 Provide Year Of Last Improvement.
 Describe Last Major Improvement.

32. SEWER, SEPTIC, WASTEWATER, WATER
 Health and Safety
 ORC mandated Criteria.
 Unsafe or Unhealthy Situation
 Provide Supporting Evidence or Rationale

33.  Project Description – page 2
 Type of Infrastructure – page 3
 Road, Bridge, or Culvert – Page 4
 Sewer, Septic, Wastewater, Water – page 7
 Loans – page 9
 Access to Funds – Page 10
DOPWIC APPLICATION SUPPLEMENT

34. LOANS

35.  Project Description – page 2
 Type of Infrastructure – page 3
 Road, Bridge, or Culvert – Page 4
 Sewer, Septic, Wastewater, Water – page 7
 Loans – page 9
 Access to Funds – Page 10
DOPWIC APPLICATION SUPPLEMENT

36. ACCESS TO FUNDS

37. SMALL GOVERNMENT
 All applications
from Small
Government (SG)
subdivisions will
also be scored
according to the SG
methodology.

38. Project Evaluation
Criteria Points (%)
Infrastructure Condition 25
Infrastructure Age 10
Health and Safety Needs 25
Other Project Funding 9
Ability and Effort to Finance 9
Loan Incentive 9
Access to Funds 3
Economic Health 10
TOTAL 100
Points are determined based on the OPWC Application in conjunction with the
DOPWIC Application Supplement.

39. INFRASTRUCTURE CONDITION
Maximum Points 25
CONDITION
RATING DESCRIPTION POINTS
Failed
Complete reconstruction needed - existing
infrastructure is unsalvageable 25
Critical Major reconstruction needed to maintain integrity 20
Poor
Partial reconstruction or extensive rehabilitation
required to maintain integrity 15
Fair Major rehabilitation needed to maintain integrity 10
Good
Routine maintenance and periodic repairs required to
maintain integrity 5
New Installation of new infrastructure 0
The condition is based on the amount of deterioration that is
documented by the applicant and field verified by the staff.

40. INFRASTRUCTURE AGE
Maximum 10 Points
PROJECT TYPE LIFE POINTS
10 8 6 4 2
Bridge 50 Prior to 1967 1967-78 1979-90 1991-02 2003-17
Road 20 Prior to 1997 1997-01 2002-06 2007-11 2012-17
Sanitary Sewer 50 Prior to 1967 1967-78 1979-90 1991-02 2003-17
Septic System 20 Prior to 1997 1997-01 2002-06 2007-11 2012-17
Solid Waste 50 Prior to 1967 1967-78 1979-90 1991-02 2003-17
Storm Water 50 Prior to 1967 1967-78 1979-90 1991-02 2003-17
Wastewater Treatment 30 Prior to 1987 1987-93 1994-01 2002-08 2009-17
Water and Sewer Laterals 50 Prior to 1967 1967-78 1979-90 1991-02 2003-17
Water Supply 50 Prior to 1967 1967-78 1979-90 1991-02 2003-17
Water Treatment 30 Prior to 1987 1987-93 1994-01 2002-08 2009-17
Points are awarded to rehabilitation and expansion projects
based on the original construction year or the year of the last
major improvement

41. HEALTH AND SAFETY
Maximum 25 Points
Points are awarded based on how well the applicant explains
and documents how the public health and safety is affected
by the project.
HEALTH AND SAFETY NEED POINTS
Continuous Problem with Severe Factors – affects a large area of the district and/or
nature of the problem warrants additional consideration. 25
Continuous Problem – the health and/or safety problem occurs on a continuous basis. 20
Intermittent Problem With Severe Factors- affects a large area of the district and/or
nature of the problem warrants additional consideration. 15
Intermittent Problem: the health and/or safety problem occurs intermittently. 10
Minor/Potential Problem – minimal or insignificant documentation provided or the project
submitted to avoid a potential problem. 5
Application does not indicate a health or safety problem. 0

42. OTHER PROJECT FUNDING
Maximum 9 Points
% OF
OTHER PROJECT
FUNDING
POINTS
90 - 99 9.00
80 - 89 8.00
70 - 79 7.00
60 - 69 6.00
50 - 59 5.00
40 - 49 4.00
30 - 39 3.00
20 - 29 2.00
10-19 1.00
0-9 0.00
Section 1.0 of the OPWC Application for Financial
Assistance will be used to determine the Other Project
Funding. The calculation is: Sum of Lines C through H
(Section 1.2) divided by the Total Estimated Cost (Section
1.1 Line G)
Projects will be awarded points in this category based on the
total match provided.

43. ABILITY AND EFFORT TO FINANCE
Maximum 9 Points
% OF
LOCAL RESOURCES
RESOURCES
FUNDING
POINTS
90 - 99 9.00
80 - 89 8.00
70 - 79 7.00
60 - 69 6.00
50 - 59 5.00
40 - 49 4.00
30 - 39 3.00
20 - 29 2.00
10-19 1.00
0-9 0.00
Section 1.0 of the OPWC Application for Financial
Assistance will be used to determine the Other Project
Funding. The calculation is: Sum of Lines A and B (Section
1.2) divided by the Total Estimated Cost (Section 1.1 Line
G)
Points are based on the amount of Local Resources provided to
the local match based on the total match provided.

44. Points are awarded to Applicants that request a loan as a
percentage of the Total Amount Requested.
LOAN INCENTIVES
Maximum 9 Points
% OF LOAN
INCENTIVE
POINTS
90 - 99 9.00
80 - 89 8.00
70 - 79 7.00
60 - 69 6.00
50 - 59 5.00
40 - 49 4.00
30 - 39 3.00
20 - 29 2.00
10-19 1.00
0-9 0.00
Section 1.0 of the OPWC Application for Financial Assistance will
be used to determine the Amount of Loan Requested. The
calculation is line K (Section 1.2) divided by the Total
Estimated Cost (Section 1.1 Line G)

45. ACCESS TO FUNDS
Maximum 3 Points
To ensure an equitable distribution of the funds, communities that
have not received assistance will up to three (3) points receive
points according to the table shown below:
Cuyahoga County Public Works will receive three (3) points for
applications for County-owned or County-maintained bridge projects as
well as County-sponsored projects that are multi-jurisdictional.
YEARS WITH NO
FUNDING
PY YEAR POINTS
7 or more PY 2011 or before 3
5 – 6 PYs 2012 – 2013 2
3 - 4 PYs 2014 – 2015 1
1 - 2 PYs 2016 – 2017 0

46. ECONOMIC HEALTH
Maximum 9 Points
Per Capita Income (PCI) will be used to define the upper limit of
points. A community with a lower than average PCI will be
awarded higher points.
 PCI: 2011 – 2015 U.S. Census Bureau American Community
Survey 5-Year Estimates
 PY2018 Breakpoint is $30,862 – Median of the 59
Communities. PER CAPITA INCOME POINTS
< $20,000 10
$20,000 - $25,000 8
$25,000 - $30,861 6
$30,862 - $40,000 4
$40,000 - $50,000 2
> $50,000 1

47. SMALL GOVERNMENT SELECTION
In order for the DOPWIC to determine which eligible applications will be
the most competitive for Small Government (SG), Those applications will
also be scored according to the SG methodology.
CRITERIA POINTS
HEALTH AND SAFETY 10
AGE 5
CONDITION 5
OTHER PROJECT FUNDING 10
POPULATION BENEFIT 5
DISTRICT PRIORITY 10
AMOUNT REQUESTED 10
LOAN REQUEST 10
USEFUL LIFE 5
MEDIAN HOUSEHOLD INCOME 10
READINESS TO PROCEED 10
TOTAL 90
For SG materials including the SG Applicants Manual which details SG policies, procedures,
and required materials, see the OPWC Small Government website at
http://www.pwc.state.oh.us/smallgovernment.

48. DOPWIC PROJECT SELECTION
PROCESS
SMALLGOVERNMENTRANKING
PRELIMINARYPROJECTRANKING
APPEALS
REVISEDPROJECTRANKING
FINALPROJECTRANKING
DOPWIC STAFF REVIEW
Includes a review of all application materials
submitted and site visits. Points are assigned
and ranked

49. DOPWIC PROJECT SELECTION
PROCESS
APPEALS
REVISEDPROJECTRANKING
FINALPROJECTRANKING
SMALLGOVERNMENTRANKING
PRELIMINARY PROJECT RANKING
Preliminary Project Ranking will be published
on the County Planning Website
November 17, 2017
DOPWICSTAFFREVIEW

50. DOPWIC PROJECT SELECTION
PROCESS
REVISEDPROJECTRANKING
FINALPROJECTRANKING
SMALLGOVERNMENTRANKING
APPEALS
Appeals due on December 1, 2017, by 4:30
PM.
DOPWIC Staff reviews appeals and revises
project scores if needed
DOPWICSTAFFREVIEW
PRELIMINARYPROJECTRANKING

51. DOPWIC PROJECT SELECTION
PROCESS
REVISED PROJECT RANKING
DOPWIC Staff recommendations on appeals
are released.
Revised Scores and Project Rankings are
published on the County Planning Website
December 15, 2017
FINALPROJECTRANKING
SMALLGOVERNMENTRANKING
DOPWICSTAFFREVIEW
PRELIMINARYPROJECTRANKING
APPEALS

52. DOPWIC PROJECT SELECTION
PROCESS
FINAL PROJECT RANKING
Determine awards: SCIP, LTIP, Loans,
Contingency List
DOPWIC Meeting to Approve Project
Rankings
Submit District One Recommendations to
OPWC
SMALLGOVERNMENTRANKING
DOPWICSTAFFREVIEW
PRELIMINARYPROJECTRANKING
APPEALS
REVISEDPROJECTRANKING

53. DOPWIC PROJECT SELECTION
PROCESS
SMALL GOVERNMENT RANKING
DOPWIC Small Government Subcommittee
meets on February 9, 2017
Review Small Government Rankings
Determine Small Government Projects:
• Five (5) Primary Projects
• Two (2) Contingency Projects
Submit Small Government Projects to
OPWC Small Government Committee
DOPWICSTAFFREVIEW
PRELIMINARYPROJECTRANKING
APPEALS
REVISEDPROJECTRANKING
FINALPROJECTRANKING

54. OPWC SMALL GOVERNMENT PROGRAM
 $17.5 million
 OPWC Small Government Commission reviews
projects submitted statewide and selects Projects
for funding.
 Applicants given a 30 day “cure” period for Small
Government Applications
 Project Selection in May, 2018
 Agreements - July 1, 2018

55. OPWC EMERGENCY FUNDS
 $3.5 Million/Year
 Immediate Threat to Health And Safety – Such as a
Natural Disaster
 Not for Delayed Maintenance/Something Foreseen
 Submitted Directly to OPWC
 OPWC Director’s Discretion to Approve

56. OPWC IMPLEMENTATION
CHANGESTOPROJECTAGREEMENT
REQUESTTOPROCEED
DIBURSEFUNDS
PROJECT AGREEMENTS
Released July 1, 2018
Two Copies mailed; sign witness, and return one original copy of
fully executed agreement within 45 days
Loan Agreements: Mail or email signed Promissory Note to Loan
Officer
Mail to:
Ohio Public Works Commission
65 E. State Street
Columbus, OH 43215

57. OPWC IMPLEMENTATION
REQUESTTOPROCEED
DISBURSEFUNDS
CHANGES TO PROJECT AGREEMENT
Changes can be noted via letter from your community
attached to project agreement OR via email to your
program representative
Changes Include:
Project Official Changes
Slight Schedule Changes
A new project agreement will not be reissued for
simple changes. OPWC will notate the file and only
contact you with any issues
PROJECTAGREEMENTS

58. OPWC IMPLEMENTATION
DISBURSEFUNDS
REQUEST TO PROCEED (RTP)
After the original signed Project Agreements are returned:
Submit your Request to Proceed
http://www.pwc.state.oh.us/Documents/PWC0003Insturctions.pdf
OPWC will issue Notice To Proceed allowing construction to begin
One RTP is needed for every vendor OPWC pays directly
Check RTP status on OPWC website:
http://www.pwc.state.oh.us/RTPStatus.html
PROJECTAGREEMENTS
CHANGESTOPROJECTAGREEMENTS

59. OPWC IMPLEMENTATION
DISBURSE FUNDS
To request disbursements, fill out the three (3) page
Appendix E found in the Project Agreement:
http://www.pwc.state.oh.us/Documents/AppendixE.xls
Include detailed invoices
Proof of payment is required for Reimbursement
Check Payment status on OPWC website:
http://www.pwc.state.oh.us/PaymentStatus.html
PROJECTAGREEMENTS
CHANGESTOPROJECTAGREEMENTS
REQUESTTOPROCEED

60. Q&A

61. MS. ALISON BALL, PLANNER
CUYAHOGA COUNTY PLANNING COMMISSION
2079 East 9th Street, Suite 5-300
Cleveland, OH 44115
(216) 443-3710
aball@cuyahogacounty.us
http://www.countyplanning.us/
MS. LINDA BAILIFF, PROGRAM
ADMINISTRATOR
OHIO PUBLIC WORKS COMMISSION
65 East State Street, Suite 312
Columbus, OH 43215
(614) 644-1823
linda.bailiff@pwc.state.oh.us
http://www.pwc.state.oh.us/
CONTACTS