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State Infrastructure
Programs
DISTRICT ONE PUBLIC WORKS
INTEGRATING COMMITTEE
Program Year 2019 Applicant Workshops:
 Mon...
1. Overview of the State Capital
Improvement Program
 OPWC Programs
 District One Public Works Integrating
 Funding and...
OHIO PUBLIC WORKS COMMISSION
(OPWC) INFRASTRUCTURE PROGRAMS
 The State Capital Improvement Program (SCIP)
A combined gran...
OHIO PUBLIC WORKS COMMISSION
(OPWC) INFRASTRUCTURE PROGRAMS
 Small Government Commission
Provides grants and loans to vil...
OHIO PUBLIC WORKS COMMISSION
(OPWC) DISTRICTS
 Ohio Public Works
Commission (OPWC)
 19 District Integrating
Committees
...
DISTRICT ONE PUBLIC WORKS
INTEGRATING COMMITTEE (DOPWIC)
CUYAHOGA COUNTY
REPRESENTATIVES
• Mr. Michael Dever
• Mr. David M...
FUNDING
SCIP ALLOCATION
State Capital Improvement Program (SCIP) Grant $15,278,800
State Capital Improvement Program (SCIP...
PROJECTS:
 Roads, Bridges and
 Sewers (Sanitary and
 Water (Supply/Distribution)
 Wastewater Treatment
 Solid Waste D...
GRANTS:
 Repair/Replacement Projects - up to 90%
 New/Expansion Projects – up to 50%
LOANS: Up to 100%
 0% Interest
 T...
SCIP ELIGIBLE COSTS
 Acquisition of Right-of-Way and/or Easements
 Engineering and Design
 Construction
 Equipment
 R...
PROJECTS:
 Roads
 Bridges
 Culverts
APPLICANTS:
 Counties
 Cities
 Villages
 Townships
LTIP ELIGIBILITY
 DISTRICT ONE APPLICATION SUBMITTAL
PROTOCOL The DOPWIC established a uniform
application organization and naming convent...
 Must Submit two (2) hard copies; one (1)
original, noted as such in the upper right-
hand corner, and one (1) copy.
 Al...
 The OPWC Infrastructure Application
http://www.pwc.state.oh.us/Application.html
 DOPWIC Application Supplement
http://w...
 Attachments separated by a cover page for:
 Authorizations and Resolutions of Support;
 Agreements and Letters of Supp...
 Financial Information – Page 2
 Financial Resources – Page 2
 Project Schedule – Page 3
 Project Description – Page 4...
ATTACHMENTS
 Certified Authorizing Legislation
 Certification Of Local Match
 Certification Of Loan Repayment (If Neede...
DOPWIC APPLICATION SUPPLEMENT
 Primary Infrastructure
 Project Description
 Infrastructure Condition
 Infrastructure Age
 Health and Safety
 Proje...
PRIMARY INFRASTRUCTURE
 lz
 l
z
SECONDARY INFRASTRUCTURE
 lz
 Primary Infrastructure
 Project Description
 Infrastructure Condition
 Infrastructure Age
 Health and Safety
 Proje...
PROJECT LOCATION
 Project Location(s) and Limits:
1. Roadway or Address:
From:
To:
2. Roadway or Address:
From:
To
PROJECT DESCRIPTION
 EXISTING INFRASTRUCTURE
 PROPOSED CHANGES
 COMMUNITY/ECONOMIC
DEVELOPMENT
Meadowbrook Boulevard fr...
 Primary Infrastructure
 Project Description
 Infrastructure Condition
 Infrastructure Age
 Health and Safety
 Proje...
INFRASTRUCTURE CONDITION
 Ohio Revised Code (ORC) Mandated Criteria
 Condition is based on the amount of deterioration w...
INFRASTRUCTURE CONDITION
 Road, Bridge or Culvert
 Sewer, Septic, Wastewater, Water
 Primary Infrastructure
 Project Description
 Infrastructure Condition
 Infrastructure Age
 Health and Safety
 Proje...
INFRASTRUCTURE AGE
 ORC Mandated Criteria.
 Original Construction Year.
 Provide Proof of Age.
 Provide Year Of Last M...
 Primary Infrastructure
 Project Description
 Infrastructure Condition
 Infrastructure Age
 Health and Safety
 Proje...
HEALTH AND SAFETY
 ORC mandated Criteria.
 Impact of the Project
 Frequency and/or Magnitude of Unsafe or Unhealthy
Sit...
HEALTH AND SAFETY
 Road, Bridge, or Culvert
HEALTH AND SAFETY
 Sewer, Septic, Wastewater, Water
SEWER, SEPTIC, WASTEWATER, WATER
 Health and Safety Evaluation
 Cleveland Department of Water
 Northeast Ohio Regional ...
SEWER, SEPTIC, WASTEWATER, WATER
 Health and Safety
Evaluation
 Cleveland
Department of
Water
 Primary Infrastructure
 Project Description
 Infrastructure Condition
 Infrastructure Age
 Health and Safety
 Proje...
PROJECT FUNDING – OTHER FUNDING,
ABILITY AND EFFORT, LOANS
Points are determined by the percentage of the Total Estimated
...
PROJECT FUNDING – OTHER FUNDING,
ABILITY AND EFFORT, LOANS
 Primary Infrastructure
 Project Description
 Infrastructure Condition
 Infrastructure Age
 Health and Safety
 Proje...
ACCESS TO FUNDS
 Primary Infrastructure
 Project Description
 Infrastructure Condition
 Infrastructure Age
 Health and Safety
 Proje...
ECONOMIC HEALTH
The most current Per Capita Income (PCI) from the U.S. Census
Bureau American Community Survey 5-Year Esti...
Project Evaluation
Criteria Points (%)
Infrastructure Condition 25
Infrastructure Age 10
Health and Safety Needs 25
Other ...
INFRASTRUCTURE CONDITION
Maximum Points 25
CONDITION
RATING DESCRIPTION POINTS
Failed
Complete reconstruction needed - exi...
INFRASTRUCTURE AGE
Maximum 10 Points
Points are awarded to rehabilitation and expansion projects
based on the original con...
HEALTH AND SAFETY
Maximum 25 Points
Points are awarded based on how well the applicant explains
and documents how the publ...
PROJECT FUNDING – OTHER FUNDING, ABILITY
AND EFFORT, LOANS
Section 1.0 of the OPWC Application for Financial Assistance
wi...
ACCESS TO FUNDS
Maximum 3 Points
Communities that have not received assistance will receive points
according to the table ...
ECONOMIC HEALTH
Maximum 9 Points
Per Capita Income (PCI) will be used to define the upper limit of
points. A community wit...
OPWC SMALL GOVERNMENT PROGRAM
 $17.5 million
 OPWC Small Government Commission reviews
projects submitted statewide and ...
SMALL GOVERNMENT
 All applications
from Small
Government (SG)
subdivisions will
also be scored
according to the SG
method...
SMALL GOVERNMENT SELECTION
In order for the DOPWIC to determine which eligible applications will be
the most competitive f...
DOPWIC PROJECT SELECTION
PROCESS
SMALLGOVERNMENTRANKING
PRELIMINARYPROJECTRANKING
APPEALS
REVISEDPROJECTRANKING
FINALPROJE...
DOPWIC PROJECT SELECTION
PROCESS
APPEALS
REVISEDPROJECTRANKING
FINALPROJECTRANKING
SMALLGOVERNMENTRANKING
PRELIMINARY PROJ...
DOPWIC PROJECT SELECTION
PROCESS
REVISEDPROJECTRANKING
FINALPROJECTRANKING
SMALLGOVERNMENTRANKING
APPEALS
Appeals due on D...
DOPWIC PROJECT SELECTION
PROCESS
REVISED PROJECT RANKING
DOPWIC Staff recommendations on appeals,
revised scores and proje...
DOPWIC PROJECT SELECTION
PROCESS
FINAL PROJECT RANKING
Determine Recommendations: SCIP,
LTIP, Loans, Contingency List
DOPW...
DOPWIC PROJECT SELECTION
PROCESS
SMALL GOVERNMENT RANKING
DOPWIC Small Government Subcommittee
meets on February 8, 2018
R...
OPWC EMERGENCY FUNDS
 $3.5 Million/Year
 Immediate Threat to Health And Safety – Such as a
Natural Disaster
 Not for De...
OPWC IMPLEMENTATION
CHANGESTOPROJECTAGREEMENT
REQUESTTOPROCEED
DIBURSEFUNDS
PROJECT AGREEMENTS
Released July 1, 2019
Two C...
OPWC IMPLEMENTATION
REQUESTTOPROCEED
DISBURSEFUNDS
CHANGES TO PROJECT AGREEMENT
Changes can be noted via letter from your ...
OPWC IMPLEMENTATION
DISBURSEFUNDS
REQUEST TO PROCEED (RTP)
After the original signed Project Agreements are returned:
Subm...
OPWC IMPLEMENTATION
DISBURSE FUNDS
To request disbursements, fill out the three (3) page
Appendix E found in the Project A...
OPWC INFRASTRUCTURE PROGRAMS
PY 2019 SCHEDULE
ACTIVITY DATE*
Application Materials Available Friday, July 13, 2019
PY 2018...
Q&A
MS. ALISON BALL, PLANNER
CUYAHOGA COUNTY PLANNING COMMISSION
2079 East 9th Street, Suite 5-300
Cleveland, OH 44115
(216) 4...
DOPWIC Program Year 2019 Applicant Workshop
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DOPWIC Program Year 2019 Applicant Workshop

Information for Cuyahoga County applicants to the State Infrastructure Programs

This presentation was shown at workshops on July 23 and 24, 2018.

http://www.countyplanning.us/services/grant-programs/infrastructure-programs/

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DOPWIC Program Year 2019 Applicant Workshop

  1. 1. State Infrastructure Programs DISTRICT ONE PUBLIC WORKS INTEGRATING COMMITTEE Program Year 2019 Applicant Workshops:  Monday, July 23, 2018  Tuesday, July 24, 2018
  2. 2. 1. Overview of the State Capital Improvement Program  OPWC Programs  District One Public Works Integrating  Funding and Eligibility 2. Program Year (PY) 2019 Application  Program Changes  Application Materials  Project Evaluation and Selection  Small Government & Emergency Programs 3. Questions and Answers AGENDA
  3. 3. OHIO PUBLIC WORKS COMMISSION (OPWC) INFRASTRUCTURE PROGRAMS  The State Capital Improvement Program (SCIP) A combined grant/loan program based on funding from general obligation bonds.  Revolving Loan Program (RLP) As SCIP loans are repaid, those funds are set aside for the RLP  Local Transportation Improvement Program (LTIP) A grant program for roads and bridges based on funding provided from gasoline taxes.
  4. 4. OHIO PUBLIC WORKS COMMISSION (OPWC) INFRASTRUCTURE PROGRAMS  Small Government Commission Provides grants and loans to villages and townships with populations in the unincorporated areas of less than 5,000 in population. Project applications are selected from those not funded through the 19 District Committees.  Emergency Program OPWC reserves funding for emergency projects that arise directly out of catastrophic situations that threaten public health and safety.
  5. 5. OHIO PUBLIC WORKS COMMISSION (OPWC) DISTRICTS  Ohio Public Works Commission (OPWC)  19 District Integrating Committees  Cuyahoga County is District One
  6. 6. DISTRICT ONE PUBLIC WORKS INTEGRATING COMMITTEE (DOPWIC) CUYAHOGA COUNTY REPRESENTATIVES • Mr. Michael Dever • Mr. David Marquard P.E., CITY OF CLEVELAND REPRESENTATIVES •Ms. Valerie McCall •Mr. Matthew Spronz SUBURBAN REPRESENTATIVES •Mayor John Licastro, Chair •Mayor Susan Renda PRIVATE SECTOR REPRESENTATIVE •Ms. Debbie Berry, P.E.
  7. 7. FUNDING SCIP ALLOCATION State Capital Improvement Program (SCIP) Grant $15,278,800 State Capital Improvement Program (SCIP) Loan* $1,702,700 Revolving Loan Program (RLP) $5,895,000 Local Transportation Improvement Program $6,971,000 TOTAL $29,848,000 DOPWIC ALLOCATION *SCIP Loan is 10% of Total SCIP Allocation
  8. 8. PROJECTS:  Roads, Bridges and  Sewers (Sanitary and  Water (Supply/Distribution)  Wastewater Treatment  Solid Waste Disposal APPLICANTS:  Counties  Cities  Villages  Townships  Sanitary Districts  Regional Water and Sewer Districts SCIP ELIGIBILITY
  9. 9. GRANTS:  Repair/Replacement Projects - up to 90%  New/Expansion Projects – up to 50% LOANS: Up to 100%  0% Interest  Term 1- 30 Years (can’t exceed weighted useful DEBT SUPPORT:  Grant used to pay construction period interest on loan. SCIP FINANCIAL ASSISTANCE
  10. 10. SCIP ELIGIBLE COSTS  Acquisition of Right-of-Way and/or Easements  Engineering and Design  Construction  Equipment  Related Financing Costs:  Permits  Advertising  Legal
  11. 11. PROJECTS:  Roads  Bridges  Culverts APPLICANTS:  Counties  Cities  Villages  Townships LTIP ELIGIBILITY
  12. 12.  DISTRICT ONE APPLICATION SUBMITTAL PROTOCOL The DOPWIC established a uniform application organization and naming convention.  PRIMARY INFRASTRUCTURE SPECIFIC APPLICATION SUPPLEMENTS – The DOPWIC will evaluate the grants as either a Road, Bridge, Culvert application; or Sewer, Septic, Wastewater or Water application.  CAPITAL IMPROVEMENT REPORTS – The DOPWIC does not require the Capital Improvement Report (CIR) for PY 2019. PY 2019 PROGRAM UPDATES
  13. 13.  Must Submit two (2) hard copies; one (1) original, noted as such in the upper right- hand corner, and one (1) copy.  All hard copies must be clipped on the left- hand corner.  Must submit one (1) digital copy on compact disc or flash drive. APPLICATION SUBMITTAL
  14. 14.  The OPWC Infrastructure Application http://www.pwc.state.oh.us/Application.html  DOPWIC Application Supplement http://www.countyplanning.us/services/grant- programs/state-capital-improvement- program/current-program-year/forms/ APPLICATION MATERIALS
  15. 15.  Attachments separated by a cover page for:  Authorizations and Resolutions of Support;  Agreements and Letters of Support;  Engineer’s Estimates, Certifications, and Plans;  Supporting Documentation and Data for Road, Bridges, and Culverts;  Supporting Documentation and Data for Sewer, Septic, Water, Wastewater;  Maps and Photos; and  Small Government Checklist* APPLICATION MATERIALS
  16. 16.  Financial Information – Page 2  Financial Resources – Page 2  Project Schedule – Page 3  Project Description – Page 4  Project Officials – Page 5  Attachments – Page 6 OPWCAPPLICATION http://www.pwc.state.oh.us/Documents/PWC0001.pdf
  17. 17. ATTACHMENTS  Certified Authorizing Legislation  Certification Of Local Match  Certification Of Loan Repayment (If Needed)  Detailed Engineer’s Estimate  Cooperation Agreement (If Joint Project) OPWC APPLICATION
  18. 18. DOPWIC APPLICATION SUPPLEMENT
  19. 19.  Primary Infrastructure  Project Description  Infrastructure Condition  Infrastructure Age  Health and Safety  Project Funding – Local Match, Ability and Effort, Loans  Access to Funds  Economic Health DOPWIC APPLICATION SUPPLEMENT
  20. 20. PRIMARY INFRASTRUCTURE  lz  l z
  21. 21. SECONDARY INFRASTRUCTURE  lz
  22. 22.  Primary Infrastructure  Project Description  Infrastructure Condition  Infrastructure Age  Health and Safety  Project Funding – Local Match, Ability and Effort, Loans  Access to Funds  Economic Health DOPWIC APPLICATION SUPPLEMENT
  23. 23. PROJECT LOCATION  Project Location(s) and Limits: 1. Roadway or Address: From: To: 2. Roadway or Address: From: To
  24. 24. PROJECT DESCRIPTION  EXISTING INFRASTRUCTURE  PROPOSED CHANGES  COMMUNITY/ECONOMIC DEVELOPMENT Meadowbrook Boulevard from South Taylor Road to the Cleveland Heights east corporate limit has reached a state beyond repair. The existing concrete is so badly damaged that it is a hazard to motorists and bicyclists… The only way to properly repair the road is a complete tear out and reconstruct (including the base). Reconstruction will include a new base, replacement of catch basin and manhole castings, new concrete street, curbs, ADA compliant ramps and driveway aprons. This road is a primary means of transportation to different points with in the City (e.g. Heights Public Library, local businesses, etc.) as well as a short cut to a daily commute downtown.
  25. 25.  Primary Infrastructure  Project Description  Infrastructure Condition  Infrastructure Age  Health and Safety  Project Funding – Local Match, Ability and Effort, Loans  Access to Funds  Economic Health DOPWIC APPLICATION SUPPLEMENT
  26. 26. INFRASTRUCTURE CONDITION  Ohio Revised Code (ORC) Mandated Criteria  Condition is based on the amount of deterioration within the defined project limits.  Provide Supporting Evidence or Rationale
  27. 27. INFRASTRUCTURE CONDITION  Road, Bridge or Culvert  Sewer, Septic, Wastewater, Water
  28. 28.  Primary Infrastructure  Project Description  Infrastructure Condition  Infrastructure Age  Health and Safety  Project Funding – Local Match, Ability and Effort, Loans  Access to Funds  Economic Health DOPWIC APPLICATION SUPPLEMENT
  29. 29. INFRASTRUCTURE AGE  ORC Mandated Criteria.  Original Construction Year.  Provide Proof of Age.  Provide Year Of Last Major Improvement.  Describe Last Major Improvement.
  30. 30.  Primary Infrastructure  Project Description  Infrastructure Condition  Infrastructure Age  Health and Safety  Project Funding – Local Match, Ability and Effort, Loans  Access to Funds  Economic Health DOPWIC APPLICATION SUPPLEMENT
  31. 31. HEALTH AND SAFETY  ORC mandated Criteria.  Impact of the Project  Frequency and/or Magnitude of Unsafe or Unhealthy Situation  Provide Supporting Evidence or Rationale
  32. 32. HEALTH AND SAFETY  Road, Bridge, or Culvert
  33. 33. HEALTH AND SAFETY  Sewer, Septic, Wastewater, Water
  34. 34. SEWER, SEPTIC, WASTEWATER, WATER  Health and Safety Evaluation  Cleveland Department of Water  Northeast Ohio Regional Sewer District  Cuyahoga County Board of Health
  35. 35. SEWER, SEPTIC, WASTEWATER, WATER  Health and Safety Evaluation  Cleveland Department of Water
  36. 36.  Primary Infrastructure  Project Description  Infrastructure Condition  Infrastructure Age  Health and Safety  Project Funding – Other Funding, Ability and Effort, Loans  Access to Funds  Economic Health DOPWIC APPLICATION SUPPLEMENT
  37. 37. PROJECT FUNDING – OTHER FUNDING, ABILITY AND EFFORT, LOANS Points are determined by the percentage of the Total Estimated Cost for the following Criteria  Other Project Funding  Ability and Effort To Finance  Loan Incentive
  38. 38. PROJECT FUNDING – OTHER FUNDING, ABILITY AND EFFORT, LOANS
  39. 39.  Primary Infrastructure  Project Description  Infrastructure Condition  Infrastructure Age  Health and Safety  Project Funding – Other Funding, Ability and Effort, Loans  Access to Funds  Economic Health DOPWIC APPLICATION SUPPLEMENT
  40. 40. ACCESS TO FUNDS
  41. 41.  Primary Infrastructure  Project Description  Infrastructure Condition  Infrastructure Age  Health and Safety  Project Funding – Other Funding, Ability and Effort, Loans  Access to Funds  Economic Health DOPWIC APPLICATION SUPPLEMENT
  42. 42. ECONOMIC HEALTH The most current Per Capita Income (PCI) from the U.S. Census Bureau American Community Survey 5-Year Estimate 2012-2016 will be used to calculate the Economic Health score. Cuyahoga County Department of Public Works will be awarded Economic Health points based on the owner of the asset. A Multi-subdivision project score in Economic Health will be based on the project percentage of the partnering communities, as provided in the Project Description section.
  43. 43. Project Evaluation Criteria Points (%) Infrastructure Condition 25 Infrastructure Age 10 Health and Safety Needs 25 Other Project Funding 9 Ability and Effort to Finance 9 Loan Incentive 9 Access to Funds 3 Economic Health 10 TOTAL 100 Points are determined based on the OPWC Application in conjunction with the DOPWIC Application Supplement.
  44. 44. INFRASTRUCTURE CONDITION Maximum Points 25 CONDITION RATING DESCRIPTION POINTS Failed Complete reconstruction needed - existing infrastructure is unsalvageable 25 Critical Major reconstruction needed to maintain integrity 20 Poor Partial reconstruction or extensive rehabilitation required to maintain integrity 15 Fair Major rehabilitation needed to maintain integrity 10 Good Routine maintenance and periodic repairs required to maintain integrity 5 New Installation of new infrastructure 0 The condition is based on the amount of deterioration that is documented by the applicant and field verified by the staff.
  45. 45. INFRASTRUCTURE AGE Maximum 10 Points Points are awarded to rehabilitation and expansion projects based on the original construction year or the year of the last major improvement PROJECT TYPE LIFE POINTS 10 8 6 4 2 Bridge 50 ≤ 1967 1968-79 1980-91 1992-03 2004-18 Road 20 ≤ 1997 1998-02 2003-07 2008-12 2013-18 Sanitary Sewer 50 ≤ 1967 1968-79 1980-91 1992-03 2004-18 Septic System 20 ≤ 1997 1998-02 2003-07 2008-12 2013-18 Solid Waste 50 ≤ 1967 1968-79 1980-91 1992-03 2004-18 Storm Water 50 ≤ 1967 1968-79 1980-91 1992-03 2004-18 Wastewater Treatment 30 ≤ 1987 1988-94 1995-02 2003-09 2010-18 Water and Sewer Laterals 50 ≤ 1967 1968-79 1980-91 1992-03 2004-18 Water Supply 50 ≤ 1967 1968-79 1980-91 1992-03 2004-18 Water Treatment 30 ≤ 1987 1988-94 1995-02 2003-09 2010-18
  46. 46. HEALTH AND SAFETY Maximum 25 Points Points are awarded based on how well the applicant explains and documents how the public health and safety is affected by the project. HEALTH AND SAFETY POINTS Continuous Problem with Severe Factors – affects a large area of the district and/or citizens problem warrants additional consideration. 25 Continuous Problem – affects the health and/or safety; problem occurs on a continuous basis. 20 Intermittent Problem with Severe Factors- affects a significant area of the district and/or citizens problem warrants additional consideration. 15 Intermittent Problem: affects the health and/or safety; problem occurs intermittently. 10 Minor/Potential Problem – minimal or insignificant documentation provided or the project has problem. 5 Application does not indicate a health or safety problem. 0
  47. 47. PROJECT FUNDING – OTHER FUNDING, ABILITY AND EFFORT, LOANS Section 1.0 of the OPWC Application for Financial Assistance will be used to determine the following points:
  48. 48. ACCESS TO FUNDS Maximum 3 Points Communities that have not received assistance will receive points according to the table shown below: Cuyahoga County Public Works will receive three (3) points for applications for County-owned or County-maintained bridge projects as well as County-sponsored projects that are multi-jurisdictional. YEARS WITH NO FUNDING PY YEAR POINTS 7 or more PY 2012 or before 3 5 – 6 PYs 2013 – 2014 2 3 - 4 PYs 2015 – 2016 1 1 - 2 PYs 2017 – 2018 0
  49. 49. ECONOMIC HEALTH Maximum 9 Points Per Capita Income (PCI) will be used to define the upper limit of points. A community with a lower than average PCI will be awarded higher points. PER CAPITA INCOME POINTS < $20,000 10 $20,000 - $25,000 8 $25,000 - $31,617 6 $31,617 - $40,000 4 $40,000 - $50,000 2 > $50,000 1
  50. 50. OPWC SMALL GOVERNMENT PROGRAM  $17.5 million  OPWC Small Government Commission reviews projects submitted statewide and selects Projects for funding.  Applicants given a 30 day “cure” period for Small Government Applications  Project Selection in May, 2019  Agreements - July 1, 2019
  51. 51. SMALL GOVERNMENT  All applications from Small Government (SG) subdivisions will also be scored according to the SG methodology.
  52. 52. SMALL GOVERNMENT SELECTION In order for the DOPWIC to determine which eligible applications will be the most competitive for Small Government (SG), Those applications will also be scored according to the SG methodology. CRITERIA POINTS ABILITY AND EFFORT 10 HEALTH AND SAFETY 10 AGE 5 CONDITION 5 OTHER PROJECT FUNDING 10 POPULATION BENEFIT 5 DISTRICT PRIORITY 10 AMOUNT REQUESTED 10 LOAN REQUEST 10 USEFUL LIFE 5 MEDIAN HOUSEHOLD INCOME 10 READINESS TO PROCEED 10 TOTAL 100 For SG materials including the SG Applicants Manual which details SG policies, procedures, and required materials, see the OPWC Small Government website at http://www.pwc.state.oh.us/smallgovernment.
  53. 53. DOPWIC PROJECT SELECTION PROCESS SMALLGOVERNMENTRANKING PRELIMINARYPROJECTRANKING APPEALS REVISEDPROJECTRANKING FINALPROJECTRANKING DOPWIC STAFF REVIEW Applications due on September 20, 2018 by 4:30 PM Includes a review of all application materials submitted and site visits. Points are assigned and ranked
  54. 54. DOPWIC PROJECT SELECTION PROCESS APPEALS REVISEDPROJECTRANKING FINALPROJECTRANKING SMALLGOVERNMENTRANKING PRELIMINARY PROJECT RANKING Preliminary Project Ranking will be published on the County Planning Website November 16, 2018 DOPWICSTAFFREVIEW
  55. 55. DOPWIC PROJECT SELECTION PROCESS REVISEDPROJECTRANKING FINALPROJECTRANKING SMALLGOVERNMENTRANKING APPEALS Appeals due on December 7, 2018, by 4:30 PM. DOPWIC Staff reviews appeals and revises project scores if needed DOPWICSTAFFREVIEW PRELIMINARYPROJECTRANKING
  56. 56. DOPWIC PROJECT SELECTION PROCESS REVISED PROJECT RANKING DOPWIC Staff recommendations on appeals, revised scores and project rankings are forwarded to the DOPWIC FINALPROJECTRANKING SMALLGOVERNMENTRANKING DOPWICSTAFFREVIEW PRELIMINARYPROJECTRANKING APPEALS
  57. 57. DOPWIC PROJECT SELECTION PROCESS FINAL PROJECT RANKING Determine Recommendations: SCIP, LTIP, Loans, Contingency List DOPWIC Meeting to Approve Project Rankings Thursday, January 10, 2019 Submit District One Recommendations to OPWC SMALLGOVERNMENTRANKING DOPWICSTAFFREVIEW PRELIMINARYPROJECTRANKING APPEALS REVISEDPROJECTRANKING
  58. 58. DOPWIC PROJECT SELECTION PROCESS SMALL GOVERNMENT RANKING DOPWIC Small Government Subcommittee meets on February 8, 2018 Review Small Government Rankings Determine Small Government Projects: • Five (5) Primary Projects • Two (2) Contingency Projects Submit Small Government Projects to OPWC Small Government Committee DOPWICSTAFFREVIEW PRELIMINARYPROJECTRANKING APPEALS REVISEDPROJECTRANKING FINALPROJECTRANKING
  59. 59. OPWC EMERGENCY FUNDS  $3.5 Million/Year  Immediate Threat to Health And Safety – Such as a Natural Disaster  Not for Delayed Maintenance/Something Foreseen  Submitted Directly to OPWC  OPWC Director’s Discretion to Approve
  60. 60. OPWC IMPLEMENTATION CHANGESTOPROJECTAGREEMENT REQUESTTOPROCEED DIBURSEFUNDS PROJECT AGREEMENTS Released July 1, 2019 Two Copies mailed; sign witness, and return one original copy of fully executed agreement within 45 days Loan Agreements: Mail or email signed Promissory Note to Loan Officer Mail to: Ohio Public Works Commission 65 E. State Street Columbus, OH 43215
  61. 61. OPWC IMPLEMENTATION REQUESTTOPROCEED DISBURSEFUNDS CHANGES TO PROJECT AGREEMENT Changes can be noted via letter from your community attached to project agreement OR via email to your program representative Changes Include: Project Official Changes Slight Schedule Changes A new project agreement will not be reissued for simple changes. OPWC will notate the file and only contact you with any issues PROJECTAGREEMENTS
  62. 62. OPWC IMPLEMENTATION DISBURSEFUNDS REQUEST TO PROCEED (RTP) After the original signed Project Agreements are returned: Submit your Request to Proceed http://www.pwc.state.oh.us/Documents/PWC0003Insturctions.pdf OPWC will issue Notice To Proceed allowing construction to begin One RTP is needed for every vendor OPWC pays directly Check RTP status on OPWC website: http://www.pwc.state.oh.us/RTPStatus.html PROJECTAGREEMENTS CHANGESTOPROJECTAGREEMENTS
  63. 63. OPWC IMPLEMENTATION DISBURSE FUNDS To request disbursements, fill out the three (3) page Appendix E found in the Project Agreement: http://www.pwc.state.oh.us/Documents/AppendixE.xls Include detailed invoices Proof of payment is required for Reimbursement Check Payment status on OPWC website: http://www.pwc.state.oh.us/PaymentStatus.html PROJECTAGREEMENTS CHANGESTOPROJECTAGREEMENTS REQUESTTOPROCEED
  64. 64. OPWC INFRASTRUCTURE PROGRAMS PY 2019 SCHEDULE ACTIVITY DATE* Application Materials Available Friday, July 13, 2019 PY 2018 Application Submittal Deadline Thursday, September 20, by 4:30 PM Preliminary Project Ranking Released Friday, November 16, 2018 Project Appeals Due Friday, December 7, 2018 DOPWIC Meeting to Select Projects Thursday, January 10, 2019 Small Government Subcommittee Meeting Friday, February 8, 2019 OPWC Deadline to Submit District Slate Thursday, February 28, 2019 PY 2019 Awards Released by OPWC Monday, July 1, 2019 *Dates are subject to Change
  65. 65. Q&A
  66. 66. MS. ALISON BALL, PLANNER CUYAHOGA COUNTY PLANNING COMMISSION 2079 East 9th Street, Suite 5-300 Cleveland, OH 44115 (216) 443-3710 aball@cuyahogacounty.us http://www.countyplanning.us/ MS. LINDA BAILIFF, PROGRAM ADMINISTRATOR OHIO PUBLIC WORKS COMMISSION 65 East State Street, Suite 312 Columbus, OH 43215 (614) 644-1823 linda.bailiff@pwc.state.oh.us http://www.pwc.state.oh.us/ CONTACTS

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