Slides for SAP Worksession

1. ADMINISTRATION
Presented by:
Buddy Kuhn
City Manager
2022-2023 STRATEGIC
ACTION PLAN
JUNE 22, 2022

2. FY22 SAP INITIATIVES UPDATE–
LOWER BROADWAY PROJECT
 $13.250 million taxable G. O. Bond
Issuance
 Austin Hwy/lower Broadway
Improvements
 Continuing to coordinate with TxDOT
 Work continues with Overland, TBG
and WGI for existing 6 lane
configuration 2

3. FY22 FEDERAL SLFRF
UPDATE
 Alamo Heights received $1,067,214 in
federal funds from American Rescue
SLFRF Plan August 2021. This was
one-half of funds.
 The other half of the proceeds to be
received in August 2022
 Funds to be obligated on eligible
projects by December 31, 2024 and
spent by December 31, 2026
3

4. FY22 SAP INITIATIVES UPDATE–
FUTURE LANDSCAPING
PROJECT
 FY 22-25 GF transfers for future
landscaping
 City responsible for contingency –
originally $978K – amount now
unknown
 SARA and Bexar County funding
 Issuance of C of O debt – water and
sewer line replacement and 4

5. FY22 SAP INITIATIVES UPDATE –
OTHER FUTURE / ONGOING
COSTS
 Overland / TBG - $120,000
estimated
 WGI Engineers - $300,000
estimated
 Working cost estimated to better
budget in fiscal years
 Future landscaping unknown 5

6. FY22 SAP INITIATIVES UPDATE–
EMPLOYEES
 COLA for all employees – Starting
point 3%, $240,000 – studying
higher COLA to assist employees
with inflation
 Insurance proposals September
2022
 Juneteenth Federal Holiday
beginning June 20, 2022
6

7. FY22 SAP INITIATIVES
UPDATE
Centennial Celebration 2022
 Working with CE Group, Inc., a local
experienced marketing firm that
specializes in Event & Production
Management
 Saturday, Oct. 1st – Saturday, Oct. 8th to
include week long activities & National
Night Out festivities
 Budget: FY23 $165,000*including 15%
contingency fees 7

8. FY22 SAP INITIATIVES
UPDATE
Some current planning includes:
 Children’s activities – bounce house, face
painting, balloon artist, clowns, etc.
 Live music on stage, AHISD, possibility of
Army Golden Knights, and other activities,
 Food Trucks, AH business booths
 Fireworks or laser show – dependent on
drought
 Coordination of decor, beverage & bar
service, tents, stage, stage preparations,
photography, portable 8

9. FY23 INITIATIVES
City Server Upgrades
 Replacement starting currently in 2022
 Server Upgrades due to aging
 Cost $157,742 over 5 years at a 0.18% interest rate
Microsoft Office Migration
 By 2023, exchange server will be obsolete and no longer
supported
 One-time dual-factor authentication for all city-issued
devices
 Basic & Standard users $ 770/month
 Migration Cost $5,590 one-time fee
9

10. FY23 INITIATIVES
ADA Accessibility Website
 Enhancing current website under Americans with
Disabilities Act (ADA)
 Web Content Accessibility Guidelines (WCAG) will be
followed, issued by Department of Justice
 Allows users with disabilities improved user
experience and access
 Work with Internet Direct and accessiBe to provide
transcripts/closed captions of videos
 Project cost $3,500 (one-time cost)
 accessiBe $ 49/month
10

11. 5 YEAR SAP PRIORITIES
 TxDOT will retain ownership of
Broadway and future roadway
maintenance costs
 COAH inter-local agreement for future
landscape maintenance
 Street Maintenance Plan-goal is
$1,000,000/yr.
 Current dedicated sales tax renewed for
4 years 11

12. 5 YEAR SAP PRIORITIES
 Maximize transfers if needed from
GF for – lower Broadway
 Limited council projects in future
years
 Council ideas for neighborhood
projects – pocket parks,
pedestrian lighting
12

13. 5 YEAR SAP PRIORITIES
 Keep property tax rate as low as
possible
 Reduce debt service rate from 6.8
cents – original voter approved rate 7
cents
 Continue with maximum transfers
to Capital Replacement Fund for
capital equipment
 Maintain S&P AAA Bond Rating 13

14. PUBLIC WORKS
Presented by:
Patrick Sullivan
Public Works Director
2022-2023 STRATEGIC
ACTION PLAN
JUNE 22, 2022

15. FY22 SAP SUMMARY – PUBLIC
WORKS
W Castano, AH Blvd to Loveta
Loveta, W Castano to College
Evan, AH Blvd to Ciruela
College, AH Blvd to Ciruela
Cardinal, Woodway to St. Luke’s
Imlay, AH Blvd to College
Nacogdoches, Evans to AH Blvd
Redwood, Henderson to N New
Braunfels
Judson Trail parking lot
FY 2022 Street Maintenance – IN
PROGRESS
Broadway, Claywell to Austin Hwy
E Fair Oaks, Broadway to N New Braunfels
FY 2023 Street Maintenance – PROPOSED

16. Capital Improvement – APPROVED, BACK
ORDER
 Replace two pickups – one in Public Works & one
in Utilities
 Vehicles ordered but on back order
16
FY22 SAP VEHICLE CAPITAL
REPLACEMENT

17. FY23 VEHICLE CAPITAL
REPLACEMENT
Capital Improvement – PROPOSED
Purchase a new chassis and packer for garbage
truck – not to exceed $200,000
Existing truck is 2000 model
17

18. Capital Improvement - COMPLETED
 Install emergency water supply back up motor
(natural gas) at Well #4
 Located at AH
High School
18
FY21 SAP INITATIVE –
UTILITIES

19. Sewer Upgrades – SUBSTANTIALLY
COMPLETE
 Ogden west to Basin
 $535,000 budgeted; $413,000 total costs
Capital Improvement – IN PROGRESS
 Upgrade City’s SCADA software system for
water utility management
 Budgeted $35,000; anticipated cost up to 19
FY22 SAP INITATIVE –
UTILITIES

20. FY23 SAP INITATIVE –
UTILITIES
Capital Improvement – PROPOSED
TCEQ Compliance for 4 X 2 requirement – install
6 inch water mains along Wildrose, Cloverleaf &
Rosemary
Cost - $450,000
Pre-installation upgrades to Well #3 at City Hall
Necessary prior to installing backup natural gas motor
anticipated in 2024
Total estimated cost - $140,000
20

21. FY23 SAP INITATIVE –
UTILITIES
Capital Improvement – PROPOSED
TCEQ Compliance for 4 X 2 requirement – install
6 inch water mains along Wildrose, Cloverleaf &
Rosemary
Cost - $450,000
Pre-installation upgrades to Well #3 at City Hall
Necessary prior to installing backup natural gas motor
anticipated in 2024
Total estimated cost - $140,000
21

22. Water System Resiliency
 Upgrades to backup motors ensure
water supply continues in power
outage
emergency
Natural gas motors at Well #4 (High
School) & #6 (City Hall)
Both backup motors able to meet
peak demand with additional supply
available 22
FY23 SAP INITATIVE –
UTILITIES

23. FY23 SAP INITATIVE –
UTILITIES
23
Capital Improvement –
PROPOSED
 Water tank maintenance
Replace telecom screen covers
along top of 600,000 gallon
composite water tank
Labor cost - $50,000
Material cost – Quotes pending

24. 5 YEAR SAP PRIORITIES –
PUBLIC WORKS
Maintenance Priorities
 Provide more extensive alley repairs as
needed
 Pedestrian enhancements
 Street Maintenance Program (SMP)
24

25. 5 YEAR SAP PRIORITIES -
UTILITIES
Resolve TCEQ’s Non-Compliance Issues
 Water & sewer lines must have 4’ X 2’ minimum
distance
 Compliance required by January 2030
 Estimated cost - $1.32M
Lower Broadway Project Utility Identification
Investigate customers impacted by utility
improvements
25

26. COMMUNITY
DEVELOPMENT
Presented by:
Lety Hernandez
Director
JUNE 22, 2022
2022-2023 STRATEGIC
ACTION PLAN

27. FY22 SAP SUMMARY – GIS
DATABASE
 Updating to reflect current replat,
rezone, and address modifications
 FY23 Goals:
 Allow public access via the City’s
website
 Verify zoning information (setbacks,
heights, etc.)
 Access to permit information and/or

28. FY22 SAP SUMMARY – SIGN
REGULATIONS
 Ended moratorium on enforcement
due to pandemic
 FY23 Goals:
 Resume enforcement while remaining
business friendly
 Sign vs public art clarification

29. FY22 SAP SUMMARY –
TECHNOLOGY
 Transitioning to MyPermitsNow (MPN)
 Eliminate implementation of InCode Community
Development Module (procured in FY20)
 Reduction in cost to City
 FY23 Goals:
 Implementation
 Code compliance transition away from RMS
 Digitize plan review process
 Inspector access to complete project and approved
plans
 Provides real time results of reviews and/or

30. FY22 SAP INITIATIVES – CODE
REVISIONS
 Zoning
 Revise Residential Design Standards to
correct inconsistencies due to previous
revisions
 Building
 Adopted 2021 Building Codes
 Currently align with latest industry
standards
 Signs

31. POLICE DEPARTMENT
Presented by:
Rick Pruitt, Police Chief
2022-2023 STRATEGIC ACTION
PLAN
JUNE 22, 2022

32. FY22 SAP SUMMARY
 Develop and implement a leadership
development program for AHPD officers
 Carry forward – Program developed; staffing
shortages have delayed the project
 Enhanced officer / dispatcher physical and
mental evaluation and assistance program
 Added psychological safety evaluations to the
existing physical assessment program and now
includes dispatchers
 Evaluations performed annually; mental services
as needed

33. FY22 SAP SUMMARY
 Purchase thirty (30) hand held radios to
replace current inventory
 Purchased and currently in use; added three year
extended warranty plan; cost savings $38,000
 Ordered ten (10) replacement mobile radios
scheduled for replacement FY2024; cost savings
$51,600 (50%)
 Achieved 75% paperless operation
 Reduction in new paper records accomplished;
next goal 85%

34. FY23 SAP INITIATIVES
 Alarm Permit Software Package
 Permit status, automated billing
 Incode billing availability
 City website permit application, update contact
information
 Consider amending City Code Chapter 10,
Section 10-8 Noise Nuisance
 Establishes an appropriate maximum allowed
noise decibel level
 Model after COSA’s city code

35. FY23 SAP INITIATIVES
 Strategies for Recruiting Police Officers
 Consider academy sponsorship, including
employment during academy
 Present agreement options to City Labor
Attorney for consideration
 Update police handguns with optic aiming
systems
 Study new technology for best options;
participate in test and evaluation opportunities
 Consider safest holster options
 No budget impact

36. FY23 SAP INITIATIVES
 AHISD requested the addition of two SRO officers
now and two more in a progressive plan for a total of
five SRO officers
 Police presence on selected campuses now and all
campuses in future
 Cambridge Elementary, Alamo Heights Junior High,
Woodridge Elementary, Howard Elementary
 Recent events and increased threats against schools
 Program Funding Considerations
 Percentage of cost share; FY23 salary & benefits ($90,348
per SRO)

37. FY23 SAP INITIATIVES
 Pay rate options for SRO officers; campus only vs
PD ready
 Cost of equipment ($10,000 each) and vehicles
(in inventory)
 Shared cost of SRO Program
supervisory/administrative officer
 FY22 Budget amendment may be necessary to
fund two additional officers by mid-August
 Challenges
 Finding two SRO qualified officers before school is
in session

38. FY23 SAP INITIATIVES
 Alternatives for ISD
 License their own law enforcement agency
 Satisfy new State accreditation standards
 Contract with another law enforcement agency

39. 5 YEAR SAP PRIORITIES
 Study on-going police reforms; adjust operations/
policies/training as mandated; maintain
accreditation standards
 On-street parking; progressive approach to
resolving current and anticipated parking issues
 Expand non-enforcement driver safety awareness
efforts; electronic awareness signs
 Improve police preparedness for response to
critical, life-threatening situations

40. FIRE DEPARTMENT
Presented by:
Michael Gdovin
Fire Chief
2022-2023 STRATEGIC
ACTION PLAN
JUNE 22, 2022

41. FY22 SAP SUMMARY
 Continued tree trimming in right-of-way
 Continue progress with Texas Fire Chiefs
Association Best Practices recognition program
 Insurance Services Office Audit, assessment
and rating
 Posted safety videos to Fire Department
website

42. FY22 SAP SUMMARY
 “Geriatric Emergency Management” Program
 “Stop the Bleed” program
 “Civilian Response to Active Shooter/Active
Attack Events” program
 Added Pharmaceuticals:
 Tranexamic Acid
 Cefepime

43. FY23 SAP INITIATIVE
 Tree trimming in right-of-way
 Texas Fire Chiefs Association Best Practices
recognition program
 Smoke Detector Awareness
 “Civilian Response to Active Shooter/Active
Attack Events”
 CPR Training

44. FY23 SAP INITIATIVE
 Upgrade fire data software
 Update Emergency Management Annexes (7 of
23) in Texas All Hazards Planning Systems
Program
 Update Bexar County Office of Emergency
Management Hazard Plan
 Develop Benevolence Committee

45. FY23 SAP INITIATIVE
 Renew Texas Department of State Health
Services Continuing Education Program
 Renew Clinical Laboratory Improvement
Amendment (CLIA) Program: add blood draws
for septic patients:
 Develop an Emergency Medical Services
Standard Medical Operations Protocols
Application for cell phone access

46. FY23 SAP INITIATIVE
 Integrate Emergency Medical Services with
Alamo Area Metro Special Weapons And Tactics
Rescue Task Force
 Integrate Bexar County Mental Health with
Emergency Medical Services system
 Obtain ultrasound technology
 Draft new Emergency Medical Services Billing
contract for Tri-Cities

47. 5 YEAR SAP PRIORITIES - CAPITAL
REPLACEMENTS
Fire Capital Replacements
Year Description Fiscal
Impact
2023-
24 F250 crew cab 4x4 $54,529
2024-
25
Desktop Radio (2)
Mobile Truck Radios
(2)
$12,934
$16,849
2026-
27
SCBA (10) $146,069

48. 5 YEAR SAP PRIORITIES - CAPITAL
REPLACEMENTS
EMS Capital Replacements
Year Description Fiscal Impact
2023-24 Medic Unit (1)
Stretcher
$180,000
$43,000
2025-26 Stretcher (2)
Cardiac Monitor (4)
AED (9)
$86,000
$156,000
$27,000