2. Presenter Note:
Presenter Notes:
The Word Basics presentation is a preformatted
solution designed to help familiarize you with
the word processing application’s basic
functions.
3. What is Excel ?
Excel 2013 is a spreadsheet program that allows you to
store, organize, and analyze information.
It features calculation, graphing tools, pivot tables,
and a macro programming language called Visual
Basic for Applications.
4. The Excel Cell
▶ Every worksheet is made up of thousands of rectangles, which are called cells.
▶ A cell is the intersection of a row and a column.
▶ Columns are identified by letters (A, B, C), while rows are identified by numbers (1, 2, 3).
▶ Each cell has its own name—or cell address—based on its column and row.
5. Cell Content
▶ Cell can contain different types of content, including text, formatting,
formulas and functions.
▶Text: Cells can contain text, such as letters,
numbers, and dates.
▶Formatting: Formatting attributes can change
the way letters, numbers, and dates are
displayed.
▶Formulas and Functions: Cells can contain
formulas and functions that calculate cell values.
6. Worksheet Views
▶ Excel 2013 has a variety of viewing options.
▶ You can choose to view any workbook in Normal view, Page Layout view,
or Page Break view.
▶ To change worksheet views, locate and select the desired worksheet view
command in
the bottom-right corner of the Excel window.
7. Formatting Text and Numbers in Cells
▶ Example: Change the number format for cells to modify the way dates are
displayed.
8. Simple Formulas
▶ Excel uses standard operators for formula such as plus, minus multiplication, division,
exponents.
▶ Cell Reference: Creating simple formulas in Excel manually, you will use cell addresses to
create a formula. This is known as making a cell reference.
▶ By combining a mathematical operator with cell references, a variety of simple formulas can
be created.
9. Complex Formula
A complex formula has more than one mathematical operator.
When performing mathematical operations in Excel, keep in mind that the standard
order of operations applies.
Standard order of operations:
▶ Parenthesis.
▶ Exponents.
▶ Multiplication.
▶ Division.
▶ Addition.
▶ Subtraction
10. Insert Function Tool
▶ Insert function tool is used to ensure a formula is entered with the correct syntax.
▶ you can select the function that most matches your needs. When the function is
highlighted, a
description is shown underneath the function list.
▶ Select the cell that will contain the function.
▶ Click the Formulas tab on the Ribbon, then select the Insert Function command.
▶ The Insert Function dialog box will appear, type a few keywords, then click GO.
▶ Review the results to find the desired function, then click OK.
▶ The Function Arguments dialog box will appear, select the field, then enter the desired cell.
▶ Click OK, the function will be calculated, and the result will appear in the cell.
11. Creating Formulas
▶ Start Insert Function Tool on cell where we want the total:
▶ Select the SUM function:
▶ Select the first cell of the set to add in the first box on the sum function screen.
▶ Enter subsequent cell values in each box on the sum dialog
▶ Select them individually, or drag the entire range(A1:A5)
▶ Press OK for Total cell
12. Relative and Absolute Cell References
▶ There are two types of cell references: Relative and Absolute.
▶ Relative references: change when a formula is copied to another cell.
▶ Example: Copy the formula =A1+B1 from row 1 to row 2, the formula will become
=A2+B2
▶ Absolute References: Absolute references do not change when copied or filled.
▶ An absolute reference is designated in a formula by the addition of a dollar sign ($).
13. Track Changes
In Track Changes feature, every cell you edit will be highlighted with a unique
border and indicator.
To turn on Track Changes:
From the Review tab, click the Track Changes command, then select Highlight
Changes from the drop-down menu.
The dialog box will appear, click OK to save your workbook.
Track Changes will be turned on. A triangle and border color will appear in any
cell you edit.
14. Comments
Sometimes you may want to add a comment to provide feedback instead of
editing the contents of a cell.
To add a comment:
Select the cell where you want the comment to appear
From the Review tab, click the New Comment command.
A comment box will appear. Type your comment, then click anywhere outside the
box to close the comment.
The comment will be added to the cell.
15. Macro
What is Macro?
A macro is an action or a set of actions that you can run
as many times as you want. If you have tasks in
Microsoft Excel that you do repeatedly, you can record
a macro to automate those tasks. When you create a
macro, you are recording your mouse clicks and
keystrokes. After you create a macro, you can edit it to
make minor changes to the way it works.
16. Macro Continued
▶ Before recording the Macro make sure Developer tab is visible on ribbon.
▶ By default, the Developer tab is not visible, so do the following:
Click the File tab, click Options and then click the Customize Ribbon category.
Under Customize the Ribbon, in the Main Tabs list, click Developer, and
then click OK.
The developer tab will be visible.
17. Macro (Continued)
▶ Record Macro:
In the developer tab click Record Micro.
Enter the Macro name in Macro name box, shortcut key in shortcut key box and
description in description box, click OK to start recording.
Perform the actions you want to automate, such as filling the data.
When you are done, on developer tab click on Stop Recording.
18. Sorting
▶You can quickly reorganize a worksheet by sorting your data.
▶Types of Sorting:
Sort Sheet: Organizes all of the data in your worksheet by one
column.
Sort Range: sorts the data in a range of cells, which can be helpful
when working with a sheet that contains several tables.
19. Sorting
▶ To sort a Sheet
Select a cell in the column you want to sort by.
Select the Data tab on the Ribbon, then click the Ascending
command or the Descending command.
The worksheet will be sorted by the selected column.
▶ To sort a Range:
Select the cell range you want to sort.
Select the Data tab on the Ribbon, then click the Sort command.
The Sort dialog box will appear. Choose the column you want to sort by.
Decide the sorting order and then click OK.
The cell range will be sorted by the selected column.
20. Filtering Data
▶ Filters can be used to narrow down the data in your worksheet.
In order for filtering to work correctly, your worksheet should
include a header row.
▶ A drop-down arrow will appear in each header cell, then click to the
drop down arrow for the selected column.
▶ The filter menu will appear.
▶ Check the boxes next to the data you want to filter, uncheck all the
other box and then click OK.
▶ The data will be filtered.
