1. HAMILTON INTERNATIONAL
PROJECT LIFE CYCLE – BUILD ONLY (MAJOR PROJECTS)
Pre-Construction Phase (HI.BO.PC.01)
Contract Setting Up Planning Phase Engineering and Procurement
COMMERCIAL
BUSINESS
DEVELOPMENT
FINANCEOPERATIONSCLIENT
Price agreed.
Award of contract /
LOI / LOA
“Advice of New
Contract”
(HI.QF.05.01)
Conduct and minute
Tender Handover
Meeting (HI.QF.05.02).
Handover the “Contract
Conditions Summary”
(HI.QF.04.19) to Q.S and
Contract Manager.
Prepare the “Construction Preliminary Budget”
(HI.QF.04.10)
Obtain Client
document and
NOC for authority
approvals.
Commercial
Engineering
Submittals:
1. RFI (HI.QF.05.07)
2. Shop drawings
3. Material Submittal
4. Method Statement
5. HSE
6. Quality Plan
Procurement
Operations
Place order, as per the
“Purchasing Procedure”
(HI.QAP.06).
Link to
BO.EP.01
Prepare:
1. Tender Event Schedule (HI.QF.04.05)
2. Subcontractor /Material Procurement Log”
(HI.QF.04.06) (Identify long lead items and bulk
items.).
3. “Material Submission Tracking Log”
(HI.QF.04.08)
PROJECT EXECUTION PLANPrepare the “Project
Invoicing / Valuation
Protocol” (HI.QF.04.21)
and attach it to the
minutes of the Client KO
meeting.
Conduct and minute Client
Kick Off Meeting, based on
standard agenda,
HI.QF.05.05.
Conduct and minute the
Internal Kick Off Meeting,
based on the standard
agenda, (HI.QF.05.03).
Prepare the “Cash Flow
and Valuation Schedule”
(HI.QF.04.11) and input
the “Valuation Tracking
Log” (HI.QF.04.13) with
the forecast valuations.
Populate Project Specific
Cost Report template.
Prepare Preliminary Cash
Flow based on the tender
program, for bank bond
application.
Application for municipality
approval.
Receipt of municipality approval.
Raise “Invoice
Request Form”
(HI.QF.04.12) for
advance payment as
per “Invoicing /
Collections Procedure”
(HI.QAP.04.01)
Raise Invoice for
advance payment as
per “Invoicing /
Collections Procedure”
(HI.QAP.04.01)
Obtain the APG,
Performance Bond and
Insurance.
Apply for APG,
Performance bond and
Insurance (where
applicable). Agree
bond wording with
client and bank.
Arrange for the “Notice of
Assignment” (If required)
Release of advance
payment. Client approval
Review cost report
and agree on monthly
reporting.
Prepare “Project Execution Plan”:
1. Project Directory
2. Tender Program
3. Contract Program
4. Target Program
5. Critical Milestone Schedule
6. Authority Approval / Fit out Permit
7. Site Survey Report
8. Shop drawing Submittal Schedule
(HI.QF.05.18)
9. RFI Log (HI.QF.05.08)
10. Contract Manager Daily Diary Tracker
11. Construction Managers Daily Diary Tracker.
12. Labour Histogram
13. Quality Plan
14. H&S Plan
15. Contract Documentation
16. Site Office Set-up Document / Pack.
Possiblythe2meetingscanmerge.
Approved
Tender all project specific
material / sub-contractors.

2. HAMILTON INTERNATIONAL
PROJECT LIFE CYCLE – BUILD ONLY (MAJOR PROJECTS)
Execution Phase and Defects Liability Period Phase (HI.BO.EP.01)
Project Execution Phase Defects Liability Period
CLIENTFINANCEOPERATIONSCOMMERCIAL
Maintain the “Contract Managers
Daily Diary Tracker” and update
“Critical Milestone Schedule”.
Submit to the Operations Director on
a weekly basis.
Conduct weekly the “Internal
Project Review Meeting”
(HI.QF.05.04).
Submit “Weekly
Progress
Reports”
(HI.QF.05.38) to
client, signed off
by the Operations
Director.
Mobilisation
Raise Material Request from site.
Link
BO.EP.01
Identify all project specific items and place order, as per the “Purchasing Procedure” (HI.QAP.06).
Raise Valuations as per
“Project Invoicing/
Valuation Protocol”
(HI.QF.04.)
Client
certification
Release
payments against
invoice.
Approved
Update “Project
Critical Tasks
Log”
Issue “Taking
Over Certificate”
to client.
1 month prior to the
completion of DLP,
notify the client of
the completion of
DLP.
Issue Final Taking
Over Certificate.
Prepare:
1. O&M Manual
2. As build drawings
3. Close out authority
approvals.
Raise “Invoice Request
Form” (HI.QF.04.12).
Issue an invoice.
Prepare “Monthly Cost
Reports” (HI.QF.04.15).
Update the “Cash Flow
and Valuation
Schedule”
(HI.QF.04.11).
HI final snagging.
Final inspection done
before handover, using
the “Pre handover
Prompt Sheet”
(HI.QF.05.41) as a
checklist.
INTERNAL PROGRESS REPORTING
Identify, prepare and file the project
close out documentation.
Review “Monthly Cost
Reports”
(HI.QF.04.15).
Update the “Project
Critical Tasks Log” and
inform Document Control
to move the Project folder
from the Completed folder
to Archived folder.
Agree Final
Account with
client.
INVOICING / COLLECTIONS PROCEDURE (HI.QAP.04.01) *
“Invoicing /
Collections
Procedure”
(HI.QAP.04.01)
“Invoicing /
Collections
Procedure”
(HI.QAP.04.01)
Snagging process
* Update the “Valuation Tracking Log” (HI.QF.04.13) at each stage of the “Invoicing / Collections Procedure” (HI.QAP.04.01)
12 months period
NOTE: Variations shall be controlled as per the “Contracts Management / Process Control Procedure” (HI.QAP.05).