1. 
Microsoft Excel
Department of Information Systems CIP Class.

2. Table of Contents of Microsoft Excel
 What is Excel
 Understanding the Ribbon
 Autofill
 Formulas
 Charts and Graphs
 Advanced Excel Terms

3. What is Microsoft Excel
 A spreadsheet program that ranges to basic to
advance functions depending on the user creating
it.
 Part of the Microsoft Office Suite
(Word/Excel/PowerPoint/Outlook)
 Budgets,TimeCards,Database exports, etc.

4. TheWorkSheet
Cells
Ribbon

5. Autofit and changing the column and row widths

6. Adding a Row or Column
• Right click in between the two rows/columns
• Select “Insert” to add a row or column
• This will insert a row below, or a column to the right

7. Autofill

8. Highlighting Cells
• Click on one cell and drag the cursor
to highlight desired cells

9. Functions
 Functions allow the computer to do all the work!
 They can calculate complicated equations
 They are dynamic
 When the input changes, so does the output
 Every function begins with an “=” sign
 Then the function name
 In (parentheses) goes the rest of the function
 Example: “=sum(A1+3)”

10. Functions-
Choosing a Destination Cell
 This is where the answer to the equation will
appear
 You can place this anywhere within the document

11. Functions
 When “=sum(1+5)” is typed into the cell
 “6” will show
 To edit the formula, click on the function bar at the
top of the screen

12. Sum
 =sum(1+5)
 =sum(B1+4)
 =sum(B1+C5)
 A “+” sign may be used
 =sum(B1,B2,B4,B5)
 If no “+” sign is used, MS Excel will automatically
add the cells together
 =sum(B1:B5)
 The colon references all of the cells in between the
first one and the second one
 This =sum(B1+B2+B3+B4+B5)

13. AutoSum
 AutoSum is a smart
way of adding cells
quickly
 Excel assumes
which cells are you
be added together
 Click on the
symbol to
autosum

14. Other Functions - Sum
 You can also use Sum to Subtract, Multiply and Divide
 =sum(B1-C5)
 =sum(B3*12)
 The “*” symbol is used to represent multiplication in
Excel
 =sum(7B/12)
 You can also use them in conjunction
 =sum(12/4*B3+1+C5)

15. Count
 The count function will count the number of cells
 =count(A1:C5)
 This will include A1:A5, B1:B5, C1:C5
 This can be used to count the number of contacts
or the number of expenses

16. Charts and Graphs
 Column
 Line
 Pie
 Area
 Scatter
 Etc.

17. Advanced Excel - DataValidation
 Field Check – characters are
the proper type (numeric for
zip code)
 Sign Check – positive or
negative
 Limit Check – values cannot
exceed certain amount
 Range Check – values should
be within a given set of
numbers
 Size Check
 Completeness Check –if cells
are filled with expected
values.
 Validity Check
 Reasonableness Test
Put yourself in the shoes of the user, or, even better, find someone else to try using it. Is it clear, or is it confusing?
Can users accidentally change formulas, or put in ridiculous figures?

19. 
Questions