Exp2003 exl ppt_02

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  • Format all dollar amounts with a dollar sign and two decimal places and all percentages as percent format with no decimal places.
  • Notice that assumptions are clearly labeled and isolated from the body of the worksheet. This makes editing the values at a later date much easier.
  • When demonstrating how to use the fill handle, pay particular attention to the shape of the cursor. It must be a crosshair to use the fill handle to copy cells. Students often end up selecting a cell range rather than using the fill handle. Remind them they must release the mouse button to copy the cells. Also, the fill handle can only be used to copy to contiguous cells. Comments can be used to explain why certain values were chosen, the logic behind formulas, the creator of the workbook, along with the date it was created, or any other free-form text entry. In that way, they are much like creating comments when writing computer code.
  • The cursor will change to a black crosshair. Students sometimes confuse the crosshair with the larger plus sign that indicates that a cell is selected.
  • Comments are indicated by a small triangle in the upper right corner of a cell.
  • Exp2003 exl ppt_02

    1. 1. Exploring Microsoft Excel 2003 Committed to Shaping the Next Generation of IT Experts. Chapter 2 – Gaining Proficiency: The Web and Business Applications Robert Grauer and Maryann Barber
    2. 2. Objectives <ul><li>Gain proficiency in using relative and absolute references </li></ul><ul><li>Explain the importance of isolating the assumptions in a worksheet </li></ul><ul><li>Use the fill handle to copy a range of cells </li></ul><ul><li>Use pointing to enter a formula </li></ul>
    3. 3. Objectives (continued) <ul><li>Insert a hyperlink into an Excel worksheet </li></ul><ul><li>Save a worksheet as a Web page and then view the page in a Web browser </li></ul><ul><li>Import data from a web query into a workbook; refresh the query to obtain current information </li></ul><ul><li>Describe the Today() function and its use in date arithmetic </li></ul>
    4. 4. Building a Worksheet <ul><li>Take a few minutes and type in the next worksheet or copy Chapter 2 Practice 1-Alternative Payroll.xls </li></ul>
    5. 5. Building a Worksheet
    6. 6. Cell Referencing <ul><li>Absolute reference: remains constant throughout a copy operation </li></ul><ul><ul><li>Specified with a dollar sign before the column and row, i.e. $B$4 </li></ul></ul><ul><li>Relative reference: adjusts during a copy operation </li></ul><ul><ul><li>Specified without dollar signs, i.e. B4 </li></ul></ul>
    7. 7. Absolute and Relative Cell References Use relative cell references for each employees gross pay Use absolute cell references for withholding rate and FICA rate
    8. 8. Example of Isolated Assumptions Assumptions are isolated and clearly labeled
    9. 9. Isolate Assumptions <ul><li>Base your formulas on cell references, not values </li></ul><ul><li>The cells containing the values (assumptions) should be clearly labeled and set apart </li></ul><ul><li>Change the assumptions in the worksheet and see the effects instantly </li></ul><ul><ul><li>Also minimizes the chance for error: you change the assumptions in one place </li></ul></ul>
    10. 10. Isolate Assumptions <ul><li>It is very common to use absolute references to refer to assumptions, since they normally remain the same for each row in the table. For values that change in each row, in this case, an employee’s gross pay, use relative references. </li></ul><ul><li>Notice that assumptions are clearly labeled and isolated from the body of the worksheet. This makes editing the values at a later date much easier. </li></ul>
    11. 11. Using Excel Effectively <ul><li>Enter cell addresses in formulas and functions by pointing – watch out Excel is very sensitive </li></ul><ul><ul><li>Use the mouse to select the cell(s) </li></ul></ul><ul><ul><li>More accurate than typing cell references </li></ul></ul><ul><li>Enter Formulas in the formula box besides Fx </li></ul><ul><li>Use the fill handle to copy </li></ul><ul><ul><li>Select the cell(s) and drag to copy to a destination range </li></ul></ul><ul><li>Insert comments </li></ul>
    12. 12. Using Excel Effectively <ul><li>When copying a formula and using the fill handle, pay particular attention to the shape of the cursor. It must be a crosshair to use the fill handle to copy cells. You must release the mouse to copy the cells. </li></ul><ul><li>Also, the fill handle can only be used to copy to contiguous cells. </li></ul><ul><li>Comments can be used to explain why certain values were chosen and the logic behind formulas, the creator of the workbook. </li></ul>
    13. 13. Pointing Use the mouse to select the cells to be included in the formula Notice the color coding between the borders around the selected cells and the formula in the formula bar
    14. 14. Using the Fill Handle Select cells E2:H2. Dragging the fill handle will copy all four cells to lower rows. Border around selected area. Release the mouse and formulas are copied
    15. 15. Inserting Comments Comments provide explanation for values and/or descriptions of formulas
    16. 16. Assignment 2 <ul><li>Title of Exercise: Continue with Web Queries </li></ul><ul><li>Objective: Use cell referencing, assumptions and the fill handler to complete worksheet </li></ul><ul><ul><li>Input file: Chapter 2 Practice 1-Alternative Payroll.xls </li></ul></ul><ul><ul><li>Output file: Chapter 2 Practice 1-Alternative Payroll.xls </li></ul></ul><ul><ul><li>Email to [email_address] with name, assignment and section in subject area </li></ul></ul>

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