The presentation illustrates the pain points of project organizations that persist for more than a decade and motivate them to adopt Kanban. It briefly explains the Kanban method and provides examples from non-IT companies which use it for managing their projects and portfolio. The presentation introduces the Complete Guide for Project, Program and Portfolio Management with Kanban. Using a real-world company case study it also explains the steps to take and key factors for successful leveling-up of the agility of a project organization.

1. TITLE LOREM IPSUM
Sit Dolor Amet
PROJECT AND PORTFOLIO
MANAGEMENT WITH KANBAN
Teodora Bozheva
teodora@berriprocess.com

2. WHY
MANAGE PROJECTS AND
PORTFOLIO WITH KANBAN

3. teodora@berriprocess.com
PROBLEMS IN THE PROJECT AND PORTFOLIO MANAGEMENT THAT PERSIST
Planning
Visibility
Prioritization
Respond to
Changes
Meeting
Deadlines
Prioritization
Communication
Manage
teams
Bureaucracy
Multiple project
management
Delays
Planning
Manage
teams
Scope
Changes
Planning
Changing
Priorities
Meeting
Deadlines
Visibility
Communication
Estimation
Multitasking Waiting
Bureaucracy
Incidents
Focus on the
product
Emergencies Global
visibility
Scope
changes
Communication
& Coordination
Delays
Enterprise
view
Coordination
Priorities
Excess of
WIP
Visibility
Tools;
Metrics
Changes
Quality

4. teodora@berriprocess.com
KANBAN HELPS YOU IMPROVE THE FOLLOWING ASPECTS
VISIBILITY AND
PREDICTABILITY
ADAPTABILITY TO
CHANGES IN THE CONTEXT
COORDINATION
AND ALIGNMENT

5. HOW
KANBAN HELPS TO MANAGE
PROJECTS AND PORTFOLIO

6. teodora@berriprocess.com
See and manage
• End-to-end process
• Workload
• Workflow
• Queues / Bottlenecks
• Risks of delay
• Blockers
MAKE WORK FLOW ACROSS THE ENTIRE VALUE CHAIN

7. teodora@berriprocess.com
• Visual model of how work
works end-to-end
• Visibility of the status of
work at Program level
• Communication
• Planning, meet deadlines
• Risks
• Flow-related metrics
• Fast response to customers
MANAGE PROGRAMS

8. teodora@berriprocess.com
Case study “Ekide Group https://berriprocess.com/en/case-studies/
• Fast and effective
communication between
business areas
• Alignment
• Decision making based on
data
• Predictability
• Adaptability
COORDINATION AND ALIGNMENT OF BUSINESS AREAS

9. teodora@berriprocess.com
BENEFIT FROM THE FLOW-RELATED DATA

10. teodora@berriprocess.com
THE KANBAN METHOD
Customer
Start where you are
Manage work
Evolve continually
Team Level
Project Level

11. EVOLVE YOUR
KANBAN PROJECT AND
PORTFOLIO MANAGEMENT
STEP BY STEP

12. teodora@berriprocess.com
Download your guide here:
https://berriprocess.com/en/kppm-guia-kanban/

13. teodora@berriprocess.com
FAST TRACK TO
ORGANIZATIONAL
AGILITY AND RESILIENCE

14. Download the case study at
https://berriprocess.com/en/case-studies/

15. teodora@berriprocess.com
• Use
• Provide all business areas
visibility to the kanban boards
MOBILIZE THE ADEQUATE PEOPLE. SELECT THE RIGHT TOOL
• Train the Business Area Managing Directors
• Train the PMO and the Project Managers
• Communicate the initiative progress to the
entire company by means of the firm’s
newsletter
Train in Kanban. Communicate.
Provide the right tool

16. teodora@berriprocess.com
SIMPLE SOLUTION FOR FOCUSED AND AUTONOMOUS WORK
Design the business area boards
• Ownership of the
design
• Faster and easier
decision making
• Awareness of the
consequences and
impact on other
projects
• See the answers to
the difficult questions
• Flow-related data

17. teodora@berriprocess.com
CUSTOMER ORIENTATION. COOPERATION BETWEEN BUSINESS AREAS
Scale up to
project and
program level

18. teodora@berriprocess.com
ONE YEAR LATER (INCLUDING THE FIRST COVID-19 LOCKDOWN)
• Visibility of the status of Project work at all levels of
the company
• Shared information for consistent dependency
management
• Deeper understanding of the processes
• Stronger sense of belonging to a team
• Focus on achieving project objectives
collaboratively
• Integration between Kanbanize and the ERP system
that enables the immediate flow of correct data
which is necessary for the portfolio management.
NEXT SUMMIT
• Stabilize the processes
• Use the workflow-related data

19. teodora@berriprocess.com
KANBAN PROJECT AND PORTFOLIO
MANAGEMENT PROGRAM
https://berriprocess.com/en/kppm-program-2021-2022/
For further information:
COMING
SOON

20. teodora@berriprocess.com
BERRIPROCESS AGILITY – RESOURCES
Case studies Guides and templates Videos
https://berriprocess.com/en/resources/
ALIGN – ADAPT – ADVANCE
Stories from Managers
for Managers
June 22, 2021 5pm CET
Guests: Xabier Sudupe, PMO Manager and
Asier Agirre, Project Manager, PMO Member

21. teodora@berriprocess.com
teodora@berriprocess.com
TEODORA BOZHEVA
Founder and CEO
Berriprocess Agility
Kanban Trainer and Coach
teodora@berriprocess.com
KNOW WHERE YOU ARE·
EVOLVE · LEVEL-UP YOUR
ORGANIZATIONAL AGILITY
AND RESILIENCE