SlideShare a Scribd company logo
1 of 22
Download to read offline
BLUEPRINT FOR MARKETING COMMUNICATIONS
Presented as part of the 2013-2018 Strategic Plan

Author: Tawana Jacobs, APR
Contents
Overview

Page 3

2013-2018 Marketing Communication Goals
Brand Narrative
Sample Marketing Communications Strategy
Community Outreach and Engagement Strategy
Online Engagement Strategy

Page 4
Page 5
Page 6
Page 8
Page 10

Appendices
Appendix 1:
Appendix 2:
Appendix 3:
Appendix 4:
Appendix 5:
Appendix 6:
Appendix 7:

Page 13
Page 14
Page 17
Page 18
Page 19
Page 20
Page 21

Updated Onboarding Form
Sample Event Timeline
Sample Event Planning Task To-Do List
Sample Media Advisory
Community Groups Contact List
Local Media List
Burtonsville Demographic Data

2
Overview
This Blueprint for Marketing Communications is intended to serve as a resource for Charis
Worship Center Ministry (CWCM) leaders working to create and manage the different
ministries that support the church’s efforts to reach desired audiences and expand its base of
support. The Blueprint is a part of CWCM’s 2013-2018 strategic planning. Included are church
goals, an updated Charis brand narrative, explanations about each strategy component along
with recommended tasks, and sample documents and lists to guide each ministry leader’s
creative work.

Background
Charis Worship Center Ministries (CWCM) began the process to develop its first-ever marketing
communications program in January 2013. A period of in-depth research and analysis, which
included a marketing communications audit, interviews with CWCM stakeholders and an
assessment of Charis’ “competitive” space among other tasks, was followed with group working
sessions. During these sessions, CWCM leaders collaborated to create components of the
Blueprint. Additional information was also shared, and trainings were conducted to improve
each leader’s marketing communications abilities and increase opportunities for successful
program implementation.

3
2013-2018 Charis Marketing Communication Goals


Communication. The leadership of Charis Worship Center Ministries (includes Ministers,
Servant Leaders and Ministry Heads) will collectively work to improve the consistency,
efficiency and timeliness of how information about church activities and events is
communicated to the congregation and the broader public.



Outreach. CWCM will intensify efforts to build relationships with local community
groups, churches, nonprofit organizations and other designated publics to “root” Charis
in the community and strengthen its public profile.



Stewardship. Provide biblically based stewardship training for effective deployment of
each individual's time, talent, treasure and truth.

4
Updated Charis Brand Narrative (Tagline, Welcome, Mission/Vision Statement)
I.

Tagline: God’s Grace Delivers

II.

Welcome (approved for use on the website and in other correspondence):
Charis Worship Center Ministries is an interdenominational church that seeks to educate,
enlighten, and empower all believers for every area of their lives through the word of God.
Charis, (pronounced Ka’ ris), the Greek word for grace, is a healing station, safe haven and
sanctuary for all seekers of God’s mercy.
Founded in 2007, Charis offers regular Sunday services, in-depth prayer and study sessions,
community events and lay ministerial training to those exploring the authentic call to
professional ministry.
We invite you to join us in Burtonsville for our weekly 10 am Sunday service, Wednesday
night Life Study and Thursday evening prayer.
Embracing God’s Kingdom, Together,
Rev. Dr. LaVerne A Wilson
Founder and Senior Pastor

III.

Charis Mission/Vision (approved for use on the website and in other correspondence):
At Charis Worship Center Ministries, we aggressively minister to those who are lost and
disconnected from the God of grace and salvation. We believe we are to execute the “Great
Commission” as it is described in Matthew 28:16-20, which calls on us to attend to the
needs of the broader community.
With responsible leadership, God wants us to be a healing station, a safe haven and a
sanctuary where biblically-based teaching and fellowship are offered. We are to offer:








Rest
Rescue where sought
Renewal
Repentance
Restitution
Respect
Reward

We believe God has called us into existence to provide a consistent environment of
harmony, care, reconciliation and worship. God would have us to set free the oppressed and
to empower them spiritually, economically, educationally and socially.

5
SAMPLE Marketing Communications Strategy
I. Overview
Insert the purpose statement from your On-Boarding form (See Appendix 1) here. Be sure to answer
these questions:







What is your planned activity or event?
When?
Where?
Who is your desired audience?
What’s the point of the activity or event? (Why)
How do you want to make this happen? (Be sure to remove internal information from any
external communication.)

The Overview should be no longer than 250 words (two to three paragraphs maximum). Use this
overview text as appropriate for outreach purposes (e.g. website, invitations, letters, media advisories
and other materials).

II. Charis Goals
Which Charis goal does your activity or event support? (More than one can be included.)




Communication
Outreach
Stewardship

III. Define Success
What do you want to accomplish with this activity or event? How would you define success (should be a
measurable outcome – e.g. attendance)?

IV. Outreach and Engagement Plan
Create the strategy to reach your desired audience. Your strategy should address the following points:








Audience. Who is your desired audience?
Internal Communication. Don’t forget to include fellow church members in the activity/event.
Use every tool available (church bulletin, pulpit announcement, website, Facebook and
email/phone list). You will need their help with the event, and you’ll need other members to
attend or participate.
Budget. What percentage of your budget has been set aside for outreach and engagement
activities (e.g. flyers, postcards, postage and advertising)?
Partnerships. Are you partnering with another church or organization? If so, what funds,
outreach materials and/or manpower is the partner contributing?
Print materials. Are flyers, postcards or a media advisory/PSA needed to publicize the event?
Are invitations needed for VIPs or others? If day-of event programs are also needed, include
them in your plan. See Appendix 2.
Online Engagement. Is the information posted Charis’ website and Facebook page?
6


Community Engagement. How do you plan on reaching out to the community? See Appendix 5.
Include media outreach only if the activity or event is a community-wide event or includes a
prominent public figure (e.g. a well-known pastor, government official or celebrity). See
Appendix 4.

V. To Do List/Timeline




Create a checklist to help you keep track of tasks, due dates and who is responsible for specific
tasks. See Appendix 3.
Include check-in calls and meetings with Pastor Wilson and the event team.
For large or more formal events, develop and follow an event timeline. See Appendix 2: Event
Timeline.

VI. Evaluation
Be sure to measure your progress towards reaching your desired outcomes midway through the
planning process and post-event. You will be able to correct potential problems if you check in with your
team along the way. You may even discover new, untapped opportunities that could move you closer to
finding success.

7
Community Outreach and Engagement
I.

What is community outreach and engagement?
Merriam-Webster defines Community as a group of people who live in the same area or
neighborhood and as a group of people who share similar interests (e.g. religion). Outreach
is defined as the activity or process of bringing services to people. Engagement means to get
and keep someone’s attention or interest (e.g. relationship building).
Community Outreach and Engagement can then be defined as engaging Charis’ Burtonsville
neighbors and families in the surrounding area in church activities and events, by
establishing and maintaining personal and organizational relationships.

II.

Why this is essential for Charis





III.

It is in line with Charis’ foundational principles (refer to Pastor Wilson’s “What is My
Why?” Statement).
Research from Lifeway, Barna Labs and other sources suggest that 80-90% of people
will visit a church when invited by a friend. People join a particular church because it
is a friendly place for visitors, its community involvement, and the quality of its
programs and classes for children.
Establishing and sustaining community relationships will assist Charis in
distinguishing itself from the plethora of other churches in the neighborhood/area.

What should Charis do?



Items completed during 2013
 Broader outreach to promote Vacation Bible Camp (VBC).
 Back-to-Church Sunday postcard mailing to Burtonsville families.
Community Outreach and Engagement Plan for 2014
 Begin the effort to connect with community schools.
 Meet with a principal at cluster elementary school to learn more about
school’s needs and how Charis might help.
 Follow up with the elementary school principal and attend a school PTSA
meeting or two (all are open to the public) to learn more about school
needs.
 Create a detailed plan for elementary school engagement and begin
implementation in conjunction with the school’s principal.
 Get Vacation Bible Camp flyers done and copied in time for inclusion in
cluster elementary school folders in April1 and include MCPS disclaimer
statement2).
 Meet with Impact Silver Spring’s East County Network Organizer to learn more
about community needs.

1

“Flyer Distribution Dates for 2013-2014.” Montgomeryschoolsmd.org/info/flyers/, last modified August 2013,
http://www.montgomeryschoolsmd.org/uploadedFiles/info/Flyer%20Distribution%20Dates%20for%2020132014.pdf.
2
“Required Disclaimer.” Montgomeryschoolsmd.org/info/flyers/, last modified August 2013,
http://www.montgomeryschoolsmd.org/info/flyers/.

8




 Ask for suggestions about church can do a better job of connecting with
the surrounding community.
 Offer to support an activity or event in the future.
 Exhibit at and/or sponsor Burtonsville Day 2014.
 Attend at least one planning meeting to meet other community churches
and groups.
 Be sure to use the planning and/or sponsorship phase to introduce Charis.
 Based on external conversations, adapt the content of some 2014 Charis
activities and events to align with community interests and needs.
 Continue the current practice of inviting the community to participate by
posting notices at the library, community center, health center and in
community news sources (e.g. Gazette, Patch).
 See Online Engagement Strategy for suggestions about how to start
connecting with the community online.
 Build church database with new contacts.
Community Outreach and Engagement Plan for 2015
 Assess the elementary school engagement strategy internally and survey the
school for their feedback.
 Based on the school’s feedback, refine the plan and determine church
involvement for the new school year.
 Meet with other cluster elementary school principals to introduce Charis.
 Sponsor or support a chosen fundraising event.
 Continue relationship building efforts with Impact Silver Spring.
 Continue involvement with annual Burtonsville Day event.
 Plan specific activities and events that address community interests and
needs.
 Expand the practice of how community is invited to participate to
incorporate social media platforms.
 Continue to build church database.
Community Outreach and Engagement Plan for 2016
 Evaluate current plan. Make edits and additions as appropriate, consider
church capacity and budget.

9
Online Engagement Strategy
IV.

What is online engagement?
According to Merriam-Webster, Online is described as connected to, served by, or available
through a system and especially a computer (e.g. The Internet) or telecommunications
system. Engage means to get and keep someone’s attention or interest.
Online Engagement can then be defined as using e-mail, websites and social media to
inform and engage an audience to participate in an action or activity. Employing a two-way
method of communication (e.g. soliciting feedback) is required for success.
For the purpose of Charis’ strategic planning, online engagement should be considered a
part of the broader Community Outreach and Engagement Strategy.

V.

Why is this essential for Charis?





VI.

All types of businesses and organizations—even churches—use online engagement
strategies to establish and maintain relationships with desired audiences.
The Internet Toolbox for Churches3 says more churches than ever are online, and
they know the importance of using the Internet and social media (Facebook,
Twitter, Instagram, Google+, Pinterest,…) to reach their communities and new
audiences.
Most people—especially Charis’ desired audience of families with children—now
have a smart phone, computer and tablet with Internet access using the Internet to
research community organizations.

What should Charis do?


Items completed during 2013
 Brand narrative update
- Refreshed tagline: God’s Grace Delivers
- Refined Welcome and Mission/Mission Statement (Litany)
 First round of the initial website edits (in progress)



Online Engagement Plan for 2014
 Complete initial web edits.
 Schedule first social media training session for ministry leaders (LinkedIn,
Facebook).
- Build Charis’ number of Facebook Likes and its list of Friends by
connecting with church members and friends.
- Add photos, video, event invitations and other church news to Charis’
Facebook page.
- Explain how to maximize the value of LinkedIn connections.

3

Chris Harrison. “Create a Small Town Community Feeling for Your Church’s Online Ministry,”
InternetToolboxforChurches.com, Last modified 2012, http://www.internettoolboxforchurches.com/small-townonline-ministry.

10
 Hire and train digital communications intern.
 Update church database (with e-mail addresses) for all members and friends.
 Create a system that uses event On-Boarding forms to update Charis' website
and Facebook page.


Online Engagement Plan for 2015
 Evaluate and refine Charis’ plan to update its website and Facebook page.
 Schedule another social media training session.
- Create a church online networking and reading list.
- Build Charis’ presence in online communities by joining and participating
in online conversations about topics of interest.
 If funding allows, hire a company to improve the website to include a content
management system and search engine optimization (SEO) or manage the
website entirely.
 Explore the idea of getting an account with Constant Contact, a small business
email marketing system that could streamline the community outreach
process.

11
BLUEPRINT FOR MARKETING COMMUNICATIONS

APPENDICES
Appendix 1: Updated Charis Onboarding Form
Appendix 2: Sample Event Timeline
Appendix 3: Sample Event Planning Task To-Do List
Appendix 4: Sample Media Advisory/Public Service
Announcement
Appendix 5: Community Groups Contact List
Appendix 6: Local Media List
Appendix 7: Burtonsville Demographic Data

12
APPENDIX 1

Ministry Event On-Boarding Process
Facilitating success by design

I
II
III
IV
V

Fill out the form, submit to Pastor
Review form with Pastor (any gaps are identified)
Complete Pastor’s action items
Finalize with Pastor
Submit final form to Trustees and other impacted Ministries, obtain signoff

Ministry Event On-Boarding Form
Point of Contact:
What




Type of Event:
Guest Speaker(s) - subject to Pastoral approval:

When



Date/Time (compatibility with Church calendar):

Who




Desired Audience:
Anticipated # Attendees:

Where





Will the event take place in Charis’ space?:
Space set-up desired:
If not at Charis, where?:

Why




Purpose (use this text for outreach announcements):
Which Charis goal does this relate to? (communication, outreach, stewardship):

How





Required Charis resources (Hospitality, AV/Tech, Charis front office, Music…):
Member engagement:
Outreach ideas:

Additional items to think about









Have you completed a brief workplan?
Have you asked members to help with your event?
Website updates
 Who will do design work?
 NOTE: All web updates need to be sent to the webmaster at least one week prior to
target posting date
Cost of event in relation to overall budget
Are printed materials (flyers, invitations, postcards) needed?
 If yes, who will do the design work?
 Anticipated postage:
Specific Hospitality needs:
 Assistance with serving:
 Type of food needed:

13
APPENDIX 2

Event Planning Timeline

6-9 MONTHS PRIOR

 Create an event team.
 Determine the purpose, format, and feasibility of the event.
 Determine host for event (if applicable) and meet with them to discuss event details (event










name/date).
Determine 3-4 preferred dates for event or the preferred month.
Make sure these dates do not conflict with other significant events.
Research possible locations for event.
Discuss potential speakers.
 Write and send invitation letter(s).
Determine # number of projected guests and work with larger group to create a desired VIP
guest list.
Finalize date for event.
Update speakers with final event details.
Prepare projected event budget and submit for approval.
Create fundraising plan in case of budget shortfall.

3-6 MONTHS PRIOR









Finalize location for event.
Finalize speakers for event.
Determine catering needs & place order(s).
Check with photographer/videographer for availability.
Create invitation lists – include VIPs and contact their offices for any other suggested invitees.
Create print and web-based invitations, send to appropriate staff for review and approval.
Choose a printing company.

5-10 WEEKS PRIOR

 Create and draft event script (agenda) with suggested speaker discussion points.
 Reserve equipment.












 A/V equipment
 Tables, chairs, tents, etc.
 Make parking arrangements (if necessary)
Finalize menu selections.
Contact speakers to discuss event – equipment needs, presentation style.
Send draft script (agenda) with speaker discussion points to Pastor for review.
Contact speakers’ offices to work on desired speaking points and request biographies.
Finalize invitation list.
Approve print and digital invitations.
Send invitation list to printer to mail print invitations.
Distribute digital Invitations.
 Send follow up two weeks after initial distribution.
Create event program.
Order any gifts for speakers and/or attendees.
14
 Keep track of VIP invitation list and follow up as needed.
2 – 4 WEEKS PRIOR











Use invitation as basis to create any advertising.
Submit mutually agreed upon event script (agenda) to speakers and Pastor.
Check in with speakers to confirm all final details, get final bios.
E-mail or call those invitees who have not responded.
Update budget.
Finalize details with caterer, rental company, and all vendors.
Take delivery of gifts and mementos and confirm receipt of correct amount.
Complete seating chart, if necessary.
Proof and send final event program to printer.

1 WEEK PRIOR

 Share the following documents with Pastor and event team:








o Guest list (noting confirmed/pending/regrets)
o Final table guests (if applicable) with bio information and table seating diagram
Evaluate response list and determine if any follow-up calls/e-mails need to be made.
Update seating chart.
Make catering guarantees.
Designate person to manage and transport gifts to event location.
Finalize agenda and review/load electronic presentations on laptop/thumb drive.
Printer completes event program.
Create final event program addition inserts, if necessary.

3 – 5 DAYS PRIOR

 Finalize guest list and update Pastor.
 Send final event script (agenda) to event team, church staff and vendors.
 Create shot list for photographer; create video segment list for videographer.
1 DAY PRIOR









Finalize seating chart.
Finalize catering order numbers.
Establish # of attendees.
Send reminder email to attendees/call VIP list.
Handle any last minute RSVPs.
Send any updates to team and church staff.
Remind staff of any materials they may need to bring.

EVENT DAY

 Arrive early!!
 Bring the final script/agenda, catering order, seating charts, table assignments, guest lists and an
emergency event supply box (pens, pencils, markers, tape, stapler) with you.
15









Check room for set up and equipment check.
Ensure requested special accommodations have been made.
Ensure catering arrives on time.
Run through equipment with speakers or their staff (if possible).
Set up registration. Be sure it is ready no later than 30 minutes prior to the start of your event.
Follow your event script/agenda and program timing.
Takes notes during event about the flow of the activities.
Point photographer/videographer to unexpected visual opportunities.

DAY OF EVENT (AFTER)

 Ensure that catering/equipment rental is picked up.
 Clean up room.
 Collect extra materials.
POST EVENT

 Schedule wrap-up meeting to discuss follow up items.
 Survey attendees, if appropriate.
 Finalize attendee list.
2 – 5 DAYS POST EVENT

 Process photos and video.
 Review final budget.
NO LATER THAN 7 DAYS POST EVENT

 Hold wrap-up meeting.
 Draft follow up event analysis, share with event team and Pastor.
 Add event analysis to Dropbox for future reference.

16
APPENDIX 3 Sample Event Planning Task To-Do List
TASK
PERSON
RESPONSIBLE

DRAFT
DUE

FINALIZED

DATE COMPLETED

Onboarding form to Pastor Wilson for approval
Internal Communication
Notice added to Charis Bulletin
Request made for a pulpit announcement
In-person engagement/recruitment
Email/phone engagement/recruitment

Budget Approval/Review
Budget discussion with member of Trustee Board
Ideas/strategy to raise additional funds (if necessary)
Allocate costs for each event item (i.e. flyers, postcards,
food, etc.)

Partner Engagement
Draft and send initial correspondence
Phone and in-person follow-up to confirm participation
Determine partnership responsibilities

Outreach Materials
Design print materials
Draft invitations
Design digital blurb for website/Facebook
Mail/distribute invitations
Post digital blurb
Draft media advisory and distribute/post to local media list

Community Engagement
Distribute print materials
Online engagement
Media outreach (get event on community calendars at
newspapers, radio, TV stations)
Media outreach (contact reporters - if VIP involved or
event is community-focused (i.e. health or financial
Distribute print materials - Round 2
Update online information

Ongoing Evaluation (before event)
Check-in with Pastor to update her on progress
Check-in with activity/event team 60 days before event
Check-in with activity/event team 30 days before event
Check-in with activity/event team 7 days before event
Create day-of event plan

Post-event Evaluation
Meet with event team to assess activity/event success
Write up findings, share with Pastor and file for inclusion
in quarterly Ministry Report

17
APPENDIX 4

[ON CHARIS LETTERHEAD OR W/ EVENT LOGO ONLY for print distribution]
MEDIA ADVISORY
For Immediate Release:
DATE of RELEASE

Contact: NAME OF CHARIS CONTACT PERSON
**Phone Number (should be number
answered during day)
**Cell Phone Number
**Email address

[HEADLINE] Councilmember Valerie Ervin to Keynote “Women of Distinction” Brunch
Saturday, May 4
Burtonsville, MD—[Use text from onboarding form here.] Montgomery County Councilmember Valerie
Ervin (District 5) will be the keynote speaker at Charis Worship Center Ministries’ “Women of
Distinction” Brunch Saturday, May 4, 2013 at the Sheraton Columbia Town Center Hotel. The brunch will
honor women from around the county who have shown extraordinary leadership in community service,
education, entrepreneurship, health and wellness, politics and religion.
Where: Sheraton Columbia Town Center Hotel
10207 Wincopin Circle
Columbia, MD 21044
When: May 4, 2013
10:00a.m.-2:00p.m.
Who:

Valerie Ervin, Montgomery County Council (District 5), Keynote Speaker
Kim Barry, The People’s Community Baptist Church (Silver Spring, MD), Community Service Honoree
Reverend Sheleta Fomby, Reid Temple North AME Church (Silver Spring, MD), Religion Honoree
Reverend Gladys Freeman, The People’s Community Baptist Church (Silver Spring, MD), Religion Honoree

A portion of the event proceeds will be donated to the Stepping Stones Shelter in Rockville, MD.
Go to http://www.chariswcenter.org for more information.
Please contact XXX at XXX or XXX with questions about the event or to schedule interviews with the
keynote speaker or honorees.
###

[Include this text on media advisories and press releases.] Charis Worship Center Ministries is an
interdenominational church that seeks to educate, enlighten, and empower all believers for every area of their lives
through the word of God. Charis, (pronounced Ka’ r is), the Greek word for grace, is a healing station, safe haven
and sanctuary for all seekers of God’s mercy.

18
APPENDIX 5

Community Groups - Contact List

Organization

Name

Bait-ur-Rahman Mosque

Missonary in
Charge

Benjamin Banneker
JoAnn Burl
Middle School PTA
Briggs Chaney Middle
Patty Belke
School
Burtonsville Baptist ChurchSue Lee
Burtonsville Elementary
PTA
Burtonsville Lions Club

Title

Email

as of Jan. 2014

Phone

naseem.mahdi@Ahmadiyya.us

NAACP Representative

15000 Good Hope Road,
Cloverly, MD 20905

bbmsptsa@yahoo.com

Corresponding Secretary

Address

pbelke1@verizon.net

Admin. Asst.

301-421-9080

3400 Spencerville Road
Burtonsville, MD 20866

burtonsvillepta@gmail.com
Bill Schell

Cedar Ridge Community
Sarah Huey
Church
Church of the Resurrection Margaret Pratt

Secretary

jbschell@verizon.net

Administration and
Communications Director
Parish Secretary
mpratt@resurrectionadw.org

301-367-5504
301-421-5949

2410 Spencerville Rd
Spencerville, MD 20868

301-236-5200 ext. 10

Cloverly Elementary School Meredith Holman PTA Corresponding Secretary
corrsecretary@cloverlypta.org
Covenant Presbyterian
Church
DC Baptist Convention

office@covenantburtonsville.org
Leslie Copeland- Director of
Tune
Communications and
Resource Dev.

Fairland Elementary PTA

Greencastle Elementary
PTA
Greencastle Elementary

4515 Sandy Spring Road
(Route 198)

leslie.copeland-tune@dcbaptist.org

fairlandelementary@yahoogroups.com

Angela Cooper

NAACP Representative

acooper18@verizon.net
secretary@greencastlepta.org

PTA
iglesia cristiana Puerta de
paz
Immanuel's Church
KNIGHTS OF COLUMBUS
COUNCILJ. Praisner
Marilyn #9808

301-549-4860

240-374-2155

15206 Dino Dr, Burtonsville,
MD 20866

301-989-4673
Richard Morin
James Stewart

Library Praisner
Marilyn
Carol Brown
Community Recreation
Montgomery County
Nancy Navarro
Council - District 4
Montgomery County Dept. Abbi Irelan
of Parks and Recreation

richard.morin@kofc.org
Branch Manager

240-773-9460
240-777-4970

14910 Old Columbia Pike
Burtonsville, MD 20866
14906 Old Columbia Pike,
Burtonsville, MD 20866

Councilmember
Marketing & Public
Affairs Manager

240-777-7968
Councilmember.Navarro@montgome
Abbigail.Irelan@MontgomeryParks.org
301-495-2532

Olive Branch Community
Church

rev2006.obcc@verizon.net

Olive Branch Community
Church
Paint Branch High School Patti Twigg
Communication
PTSA
Paint Branch High School Diane Tregoning Secretary
PTSA

obcchurch@comcast.net

Renaissance Baptist
Church
Stonegate Elementary PTA

paintbranchnetowner@yahoogroups.com
rtregoning@verizon.net

240-565-6233

3411 Spencerville Rd
Burtonsville, MD 20866

stonegatepta@gmail.com

The Links, Inc.

Jennifer Hudnell

The Lutheran Church of St.
Andrew
The People's Community
Baptist Church
The People's Community
Baptist Church
The People's Community
Baptist Church
The People's Community
Wellness Ctr.
Valley Brook Community
Church
Washington Kali Temple

Wendy Linstrom
Pat Vinson

Communications and
External Affairs Mgr.

jennifer.hudnell@linksinc.org

202-842-8686, ext. 204
301-384-4394

Family Life Ministry

pvinson@tpcbc.org

Church Administrator

dmcotton@tpcbc.org

Communications Ministry rsumner@tpcbc.org
301-847-1172
Veronica Barnes Church Administrator

vbcc@vbcconline.org

Brahmachari
Ashim

3300 Briggs Chaney Road,
Silver Spring, MD 20903

ashimbhai@yahoo.com

Administrator

301-476-9499

19
APPENDIX 6

Local Media List

First Name

Last Name

Outlet

Aline

Barros

Paul
Kellye

Contact Title

Email

Phone

abarros@gazette.net

301-670-2057

Hollis

Gazette Newspapers-Montgomery Reporter
County
Maryland Public Radio
Public Information

frontdesk@wypr.org

410-235-1660

Lynn

NewsChannel 8

klynn@news8.net

Laura

Thornton

Silver Spring Patch

Bill

Brown

Takoma Voice

Managing Editor

billbrown@tpssvoice.com

301-891-6744

The Montgomery County Sentinel

Editor

editor-mc@thesentinel.com

301-838-0788

The Montgomery County Sentinel

Montgomery County Calendar

mcsentinel_calendar@hotmail.com

The Montgomery County Sentinel

Prince George's County Calendar pgsentinel.calendar@gmail.com

The Washington Afro American

Managing Editor

dboulware@afro.com

Anchor/Reporter

laura.thornton@patch.com

Dorothy

Boulware

410-554-8277

Denise

Rolark-Barnes The Washington Informer

Publisher Managing Editor

drbarnes@washingtoninformer.com 202-561-4100

Chris

Jenkins

The Washington Post

RootDC Editor

jenkinsc@washpost.com

202-334-7300

Gerri

Marmer

The Washington Post

Listings Editor

dcextra@washpost.com

202-334-7535

Patrick

Madden

WAMU-FM

Community Affairs Reporter

jmadden@wamu.org

202-885-1200

Renee

Nash

Washington Post Express
WHUR-FM

Calendar
News Director

expressevents@readexpress.com
rnash@whur.com

202-806-3623

Patrick

Ellis

WHUR-FM/Gospel Spirt

info@Gospelspirit.com

WJLA-TV
TBD

Submit an event/news tip
News Director

http://www.wjla.com/submit-tip/

703-236-9421

Public Service Director

justine.love@cbsradio.com

301-918-2347

news4pr@nbcuni.com

202-885-4111

Justine

Love

WMMJ-FM, WKYS-FM, Praise
104.1
WPGC-FM, WNEW-FM

Ede

Jermin

WRC-TV

Melvin

Chase

WTOP-FM

News Planning & Operations
Manager
Public Affairs Director

WTTG-TV

Submit an event/news tip

fox5tips@wttg.com

Community Relations & News
Coordinator
Community Web Producer

micheline.bowman@foxtv.com

202-895-3000

slandau@wusa9.com

202-895-5700

Micheline

Bowman

WTTG-TV

Simon

Landau

WUSA-TV

301-429-2639

mchase@wtop.com

20
APPENDIX 7

Demographic Data for Burtonsville, MD
Source: City-Data.com



Population in 2010: 8,323. Population change since 2000: +13.9%
Males: 3,934
Females: 4,389



Median resident age:

(47.3%)
(52.7%)
37.3 years

Maryland median age: 41.7 years


Estimated median household income in 2011: $95,587 (it was $73,241 in 2000)
Burtonsville: $95,587
Maryland:
$70,004
Estimated per capita income in 2011: $36,749



Ethnicities
Black alone - 3,142 (37.8%)
White alone - 2,468 (29.7%)
Asian alone - 1,688 (20.3%)
Hispanic - 739 (8.9%)
Two or more races - 243 (2.9%)
Other race alone - 28 (0.3%)
American Indian alone - 13 (0.2%)
Native Hawaiian and Other Pacific Islander alone - 2 (0.02%)



A sizable portion of Burtonsville’s population is foreign born
3,064 of 8,323 residents (12.7% Africa, 11.1% Asia, 7.8% Latin America)
This place:
Maryland:

35.5%
12.8%



Education Levels (for adults over 25 years old)
High school or higher: 91.5%
Bachelor's degree or higher: 48.4%
Graduate or professional degree: 22.8%



Percentage of residents living in poverty in 2011: 7.1%
(3.7% for White Non-Hispanic residents, 13.7% for Black residents, 4.2% for Hispanic or
Latino residents, 3.0% for other race residents, 1.9% for two or more races residents)



Marital Status
Never married: 33.8%
Now married: 53.4%
Separated: 1.1%
Widowed: 5.5%
Divorced: 6.3%

21


Percentage of family (at least one parent with children) households:
This place:
80.7%
Whole state:
67.1%



Mean travel time to work (commute): 33.7 minutes



Percentage of population affiliated with a religious congregations: 52.66%
Burtonsville
52.7%
USA
50.2%



Majority of city’s population identifies as Catholic (40%)
Other
28%
Jewish
18%
Methodist
7.2%
Southern Baptist
6.4%
Muslim
4.0%
Source: Jones, Dale E., et al. 2002. Congregations and Membership in the United
States 2000. Nashville, TN: Glenmary Research Center.



Burtonsville leaned heavily Democratic in the 2012 and 2008 Presidential Elections.
71% of residents voted for President Obama in 2013
72% of residents voted for President Obama in 2008

22

More Related Content

What's hot

Big Events:Finance, Plan and Execute Big Outreach In Your City
Big Events:Finance, Plan and Execute Big Outreach In Your CityBig Events:Finance, Plan and Execute Big Outreach In Your City
Big Events:Finance, Plan and Execute Big Outreach In Your CityConnect Events
 
Ins And Outs Of Affiliate Formation5
Ins And Outs Of Affiliate Formation5Ins And Outs Of Affiliate Formation5
Ins And Outs Of Affiliate Formation5Bob Doyle
 
Volunteers religious
Volunteers religiousVolunteers religious
Volunteers religiousPan Huang
 
Church Websites: Creating Your Home Base [Church Communications Strategy Trai...
Church Websites: Creating Your Home Base [Church Communications Strategy Trai...Church Websites: Creating Your Home Base [Church Communications Strategy Trai...
Church Websites: Creating Your Home Base [Church Communications Strategy Trai...Concordia Technology Solutions
 
Service Learning Project Brochure
Service Learning Project BrochureService Learning Project Brochure
Service Learning Project BrochureLidija Piper
 
St. Michael's Parish Survey Powerpoint
St. Michael's Parish Survey PowerpointSt. Michael's Parish Survey Powerpoint
St. Michael's Parish Survey Powerpointjustinhuyck
 
CM Application
CM ApplicationCM Application
CM Applicationpawlean
 
Statement Of Strategy 1.2
Statement Of Strategy 1.2Statement Of Strategy 1.2
Statement Of Strategy 1.2jimleary
 
Guest Integration Process 2
Guest Integration Process 2Guest Integration Process 2
Guest Integration Process 2Buddy Gray
 
Lead Team Comm Overview 1 5 09
Lead Team Comm Overview 1 5 09Lead Team Comm Overview 1 5 09
Lead Team Comm Overview 1 5 09gorss
 
How Denominations Can Partner In Successful Urban Church Planting
How Denominations Can Partner In Successful Urban Church PlantingHow Denominations Can Partner In Successful Urban Church Planting
How Denominations Can Partner In Successful Urban Church PlantingJason Condon
 
Social Media: Establishing Your Outposts [Church Communications Strategy Trai...
Social Media: Establishing Your Outposts [Church Communications Strategy Trai...Social Media: Establishing Your Outposts [Church Communications Strategy Trai...
Social Media: Establishing Your Outposts [Church Communications Strategy Trai...Concordia Technology Solutions
 
Workbook: Church Planter Training Intensive, Minneapolis MN, May 2018
Workbook: Church Planter Training Intensive, Minneapolis MN, May 2018Workbook: Church Planter Training Intensive, Minneapolis MN, May 2018
Workbook: Church Planter Training Intensive, Minneapolis MN, May 2018Jason Condon
 
Church Communications Strategy Training Course - Overview
Church Communications Strategy Training Course - OverviewChurch Communications Strategy Training Course - Overview
Church Communications Strategy Training Course - OverviewConcordia Technology Solutions
 

What's hot (19)

Big Events:Finance, Plan and Execute Big Outreach In Your City
Big Events:Finance, Plan and Execute Big Outreach In Your CityBig Events:Finance, Plan and Execute Big Outreach In Your City
Big Events:Finance, Plan and Execute Big Outreach In Your City
 
Ins And Outs Of Affiliate Formation5
Ins And Outs Of Affiliate Formation5Ins And Outs Of Affiliate Formation5
Ins And Outs Of Affiliate Formation5
 
Simple Discipleship Overview
Simple Discipleship OverviewSimple Discipleship Overview
Simple Discipleship Overview
 
SeptemberPromo
SeptemberPromoSeptemberPromo
SeptemberPromo
 
Volunteers religious
Volunteers religiousVolunteers religious
Volunteers religious
 
Church Websites: Creating Your Home Base [Church Communications Strategy Trai...
Church Websites: Creating Your Home Base [Church Communications Strategy Trai...Church Websites: Creating Your Home Base [Church Communications Strategy Trai...
Church Websites: Creating Your Home Base [Church Communications Strategy Trai...
 
Service Learning Project Brochure
Service Learning Project BrochureService Learning Project Brochure
Service Learning Project Brochure
 
Cccg Overview
Cccg OverviewCccg Overview
Cccg Overview
 
St. Michael's Parish Survey Powerpoint
St. Michael's Parish Survey PowerpointSt. Michael's Parish Survey Powerpoint
St. Michael's Parish Survey Powerpoint
 
CM Application
CM ApplicationCM Application
CM Application
 
Statement Of Strategy 1.2
Statement Of Strategy 1.2Statement Of Strategy 1.2
Statement Of Strategy 1.2
 
Guest Integration Process 2
Guest Integration Process 2Guest Integration Process 2
Guest Integration Process 2
 
Lead Team Comm Overview 1 5 09
Lead Team Comm Overview 1 5 09Lead Team Comm Overview 1 5 09
Lead Team Comm Overview 1 5 09
 
How Denominations Can Partner In Successful Urban Church Planting
How Denominations Can Partner In Successful Urban Church PlantingHow Denominations Can Partner In Successful Urban Church Planting
How Denominations Can Partner In Successful Urban Church Planting
 
Social Media: Establishing Your Outposts [Church Communications Strategy Trai...
Social Media: Establishing Your Outposts [Church Communications Strategy Trai...Social Media: Establishing Your Outposts [Church Communications Strategy Trai...
Social Media: Establishing Your Outposts [Church Communications Strategy Trai...
 
Rev Cory Bursey Resume 2016
Rev Cory Bursey Resume 2016Rev Cory Bursey Resume 2016
Rev Cory Bursey Resume 2016
 
Workbook: Church Planter Training Intensive, Minneapolis MN, May 2018
Workbook: Church Planter Training Intensive, Minneapolis MN, May 2018Workbook: Church Planter Training Intensive, Minneapolis MN, May 2018
Workbook: Church Planter Training Intensive, Minneapolis MN, May 2018
 
Stewardship long
Stewardship   longStewardship   long
Stewardship long
 
Church Communications Strategy Training Course - Overview
Church Communications Strategy Training Course - OverviewChurch Communications Strategy Training Course - Overview
Church Communications Strategy Training Course - Overview
 

Similar to Blueprint for Marketing Communications at Charis Worship Center Ministries

Marketing Communications Proposal for Charis Worship Center Ministries
Marketing Communications Proposal for Charis Worship Center MinistriesMarketing Communications Proposal for Charis Worship Center Ministries
Marketing Communications Proposal for Charis Worship Center MinistriesTawana Jacobs, APR
 
Charis Worship Center Ministries Internal Research Brief
Charis Worship Center Ministries Internal Research BriefCharis Worship Center Ministries Internal Research Brief
Charis Worship Center Ministries Internal Research BriefTawana Jacobs, APR
 
Strategic Planning for Churches Part Two
Strategic Planning for Churches Part TwoStrategic Planning for Churches Part Two
Strategic Planning for Churches Part TwoDavid Rudd
 
Lansing Teen Challenge-Fundraising Plan
Lansing Teen Challenge-Fundraising PlanLansing Teen Challenge-Fundraising Plan
Lansing Teen Challenge-Fundraising Planlwtmoonpainter
 
Meredith J Sharp resume 3
Meredith J Sharp resume 3Meredith J Sharp resume 3
Meredith J Sharp resume 3Meredith Sharp
 
Capacity Building: What it is and Why it Works!
Capacity Building: What it is  and Why it Works!Capacity Building: What it is  and Why it Works!
Capacity Building: What it is and Why it Works!Aaron Holland-Plum
 
Ofa organizingmanual part4
Ofa organizingmanual part4Ofa organizingmanual part4
Ofa organizingmanual part4Amy Davidson PhD
 
5 Keys For Church Financial Stewardship
5 Keys For Church Financial Stewardship 5 Keys For Church Financial Stewardship
5 Keys For Church Financial Stewardship Aplos Software
 
Enterprise Online Fundraising Plan and Research
Enterprise Online Fundraising Plan and ResearchEnterprise Online Fundraising Plan and Research
Enterprise Online Fundraising Plan and ResearchRebecca Higman
 
Maximize Social Media Non-Profit Case Studies
Maximize Social Media Non-Profit Case StudiesMaximize Social Media Non-Profit Case Studies
Maximize Social Media Non-Profit Case Studiesmaximizesocialmedia
 
Virginia Baptist Pastor's Conference MAR09 Sustainable Funding
Virginia Baptist Pastor's Conference MAR09 Sustainable FundingVirginia Baptist Pastor's Conference MAR09 Sustainable Funding
Virginia Baptist Pastor's Conference MAR09 Sustainable FundingBen Stroup
 
Faith & Work initiatives
Faith & Work initiativesFaith & Work initiatives
Faith & Work initiativesJohan Setiawan
 
Kelvin HillCOMS-201, Individual Project 4Instructor Steve Rya.docx
Kelvin HillCOMS-201, Individual Project 4Instructor Steve Rya.docxKelvin HillCOMS-201, Individual Project 4Instructor Steve Rya.docx
Kelvin HillCOMS-201, Individual Project 4Instructor Steve Rya.docxDIPESH30
 
A Strategic Communications Campaign_BFKS_Morrissey
A Strategic Communications Campaign_BFKS_MorrisseyA Strategic Communications Campaign_BFKS_Morrissey
A Strategic Communications Campaign_BFKS_MorrisseyOlivia Morrissey
 
Dana Wier resume, Jan. 2016
Dana Wier resume, Jan. 2016Dana Wier resume, Jan. 2016
Dana Wier resume, Jan. 2016Dana Wier
 

Similar to Blueprint for Marketing Communications at Charis Worship Center Ministries (20)

Marketing Communications Proposal for Charis Worship Center Ministries
Marketing Communications Proposal for Charis Worship Center MinistriesMarketing Communications Proposal for Charis Worship Center Ministries
Marketing Communications Proposal for Charis Worship Center Ministries
 
Charis Worship Center Ministries Internal Research Brief
Charis Worship Center Ministries Internal Research BriefCharis Worship Center Ministries Internal Research Brief
Charis Worship Center Ministries Internal Research Brief
 
Strategic Planning for Churches Part Two
Strategic Planning for Churches Part TwoStrategic Planning for Churches Part Two
Strategic Planning for Churches Part Two
 
Lansing Teen Challenge-Fundraising Plan
Lansing Teen Challenge-Fundraising PlanLansing Teen Challenge-Fundraising Plan
Lansing Teen Challenge-Fundraising Plan
 
Meredith J Sharp resume 3
Meredith J Sharp resume 3Meredith J Sharp resume 3
Meredith J Sharp resume 3
 
Sept resource development meeting
Sept resource development meetingSept resource development meeting
Sept resource development meeting
 
worldcompassion1
worldcompassion1worldcompassion1
worldcompassion1
 
Capacity Building: What it is and Why it Works!
Capacity Building: What it is  and Why it Works!Capacity Building: What it is  and Why it Works!
Capacity Building: What it is and Why it Works!
 
Ofa organizingmanual part4
Ofa organizingmanual part4Ofa organizingmanual part4
Ofa organizingmanual part4
 
5 Keys For Church Financial Stewardship
5 Keys For Church Financial Stewardship 5 Keys For Church Financial Stewardship
5 Keys For Church Financial Stewardship
 
Enterprise Online Fundraising Plan and Research
Enterprise Online Fundraising Plan and ResearchEnterprise Online Fundraising Plan and Research
Enterprise Online Fundraising Plan and Research
 
Fundraising Plan Final
Fundraising Plan FinalFundraising Plan Final
Fundraising Plan Final
 
Marketing in Ministry
Marketing in MinistryMarketing in Ministry
Marketing in Ministry
 
Maximize Social Media Non-Profit Case Studies
Maximize Social Media Non-Profit Case StudiesMaximize Social Media Non-Profit Case Studies
Maximize Social Media Non-Profit Case Studies
 
Virginia Baptist Pastor's Conference MAR09 Sustainable Funding
Virginia Baptist Pastor's Conference MAR09 Sustainable FundingVirginia Baptist Pastor's Conference MAR09 Sustainable Funding
Virginia Baptist Pastor's Conference MAR09 Sustainable Funding
 
Growing Your Volunteer Program
Growing Your Volunteer ProgramGrowing Your Volunteer Program
Growing Your Volunteer Program
 
Faith & Work initiatives
Faith & Work initiativesFaith & Work initiatives
Faith & Work initiatives
 
Kelvin HillCOMS-201, Individual Project 4Instructor Steve Rya.docx
Kelvin HillCOMS-201, Individual Project 4Instructor Steve Rya.docxKelvin HillCOMS-201, Individual Project 4Instructor Steve Rya.docx
Kelvin HillCOMS-201, Individual Project 4Instructor Steve Rya.docx
 
A Strategic Communications Campaign_BFKS_Morrissey
A Strategic Communications Campaign_BFKS_MorrisseyA Strategic Communications Campaign_BFKS_Morrissey
A Strategic Communications Campaign_BFKS_Morrissey
 
Dana Wier resume, Jan. 2016
Dana Wier resume, Jan. 2016Dana Wier resume, Jan. 2016
Dana Wier resume, Jan. 2016
 

More from Tawana Jacobs, APR

Introducing the Women's Fellows at Community Change
Introducing the Women's Fellows at Community ChangeIntroducing the Women's Fellows at Community Change
Introducing the Women's Fellows at Community ChangeTawana Jacobs, APR
 
Draft op-ed: Communities of color will be the deciders in 2020
Draft op-ed: Communities of color will be the deciders in 2020Draft op-ed: Communities of color will be the deciders in 2020
Draft op-ed: Communities of color will be the deciders in 2020Tawana Jacobs, APR
 
Draft op-ed: When a state breaks a child care system it has to fix
Draft op-ed: When a state breaks a child care system it has to fix Draft op-ed: When a state breaks a child care system it has to fix
Draft op-ed: When a state breaks a child care system it has to fix Tawana Jacobs, APR
 
Want to win in 2020? Focus on child care
Want to win in 2020? Focus on child careWant to win in 2020? Focus on child care
Want to win in 2020? Focus on child careTawana Jacobs, APR
 
Black women build in the era of danger
Black women build in the era of dangerBlack women build in the era of danger
Black women build in the era of dangerTawana Jacobs, APR
 
Op-ed: Grandmas worry about child care too
Op-ed: Grandmas worry about child care tooOp-ed: Grandmas worry about child care too
Op-ed: Grandmas worry about child care tooTawana Jacobs, APR
 
2018-19 Maryland Women's Business Center Social Media Strategy
2018-19 Maryland Women's Business Center Social Media Strategy2018-19 Maryland Women's Business Center Social Media Strategy
2018-19 Maryland Women's Business Center Social Media StrategyTawana Jacobs, APR
 
National LGBTQ Task Force Analysis of Media Audit
National LGBTQ Task Force Analysis of Media AuditNational LGBTQ Task Force Analysis of Media Audit
National LGBTQ Task Force Analysis of Media AuditTawana Jacobs, APR
 
Emmanuel Lutheran Church Marketing Communications Plan 2015-16
Emmanuel Lutheran Church Marketing Communications Plan 2015-16Emmanuel Lutheran Church Marketing Communications Plan 2015-16
Emmanuel Lutheran Church Marketing Communications Plan 2015-16Tawana Jacobs, APR
 
2014 marketing communications research report summary
2014 marketing communications research report summary2014 marketing communications research report summary
2014 marketing communications research report summaryTawana Jacobs, APR
 
Ashes and dashes press release
Ashes and dashes press release Ashes and dashes press release
Ashes and dashes press release Tawana Jacobs, APR
 
Illustration: Emmanuel Lutheran Church's New Website
Illustration: Emmanuel Lutheran Church's New WebsiteIllustration: Emmanuel Lutheran Church's New Website
Illustration: Emmanuel Lutheran Church's New WebsiteTawana Jacobs, APR
 
2014 Marketing Communications Research Report
2014 Marketing Communications Research Report2014 Marketing Communications Research Report
2014 Marketing Communications Research ReportTawana Jacobs, APR
 
Serving the Servants Community Partnership Luncheon
Serving the Servants Community Partnership LuncheonServing the Servants Community Partnership Luncheon
Serving the Servants Community Partnership LuncheonTawana Jacobs, APR
 
Emmanuel Lutheran Church 2014-2015 Narrative Spending Plan
Emmanuel Lutheran Church 2014-2015 Narrative Spending PlanEmmanuel Lutheran Church 2014-2015 Narrative Spending Plan
Emmanuel Lutheran Church 2014-2015 Narrative Spending PlanTawana Jacobs, APR
 
Press release: As G-20 Approaches, Development Orgs Stress Economic Recovery ...
Press release: As G-20 Approaches, Development Orgs Stress Economic Recovery ...Press release: As G-20 Approaches, Development Orgs Stress Economic Recovery ...
Press release: As G-20 Approaches, Development Orgs Stress Economic Recovery ...Tawana Jacobs, APR
 
2008 fabb mini media relations rollout
2008 fabb mini media relations rollout2008 fabb mini media relations rollout
2008 fabb mini media relations rolloutTawana Jacobs, APR
 
Communicationsand marketingplan summerandfall_2004
Communicationsand marketingplan summerandfall_2004Communicationsand marketingplan summerandfall_2004
Communicationsand marketingplan summerandfall_2004Tawana Jacobs, APR
 
PAI press release about decision to withhold funding from UNFPA
PAI press release about decision to withhold funding from UNFPAPAI press release about decision to withhold funding from UNFPA
PAI press release about decision to withhold funding from UNFPATawana Jacobs, APR
 

More from Tawana Jacobs, APR (20)

Introducing the Women's Fellows at Community Change
Introducing the Women's Fellows at Community ChangeIntroducing the Women's Fellows at Community Change
Introducing the Women's Fellows at Community Change
 
Draft op-ed: Communities of color will be the deciders in 2020
Draft op-ed: Communities of color will be the deciders in 2020Draft op-ed: Communities of color will be the deciders in 2020
Draft op-ed: Communities of color will be the deciders in 2020
 
Draft op-ed: When a state breaks a child care system it has to fix
Draft op-ed: When a state breaks a child care system it has to fix Draft op-ed: When a state breaks a child care system it has to fix
Draft op-ed: When a state breaks a child care system it has to fix
 
Want to win in 2020? Focus on child care
Want to win in 2020? Focus on child careWant to win in 2020? Focus on child care
Want to win in 2020? Focus on child care
 
Black women build in the era of danger
Black women build in the era of dangerBlack women build in the era of danger
Black women build in the era of danger
 
Op-ed: Grandmas worry about child care too
Op-ed: Grandmas worry about child care tooOp-ed: Grandmas worry about child care too
Op-ed: Grandmas worry about child care too
 
2018-19 Maryland Women's Business Center Social Media Strategy
2018-19 Maryland Women's Business Center Social Media Strategy2018-19 Maryland Women's Business Center Social Media Strategy
2018-19 Maryland Women's Business Center Social Media Strategy
 
National LGBTQ Task Force Analysis of Media Audit
National LGBTQ Task Force Analysis of Media AuditNational LGBTQ Task Force Analysis of Media Audit
National LGBTQ Task Force Analysis of Media Audit
 
Emmanuel Lutheran Church Marketing Communications Plan 2015-16
Emmanuel Lutheran Church Marketing Communications Plan 2015-16Emmanuel Lutheran Church Marketing Communications Plan 2015-16
Emmanuel Lutheran Church Marketing Communications Plan 2015-16
 
2014 marketing communications research report summary
2014 marketing communications research report summary2014 marketing communications research report summary
2014 marketing communications research report summary
 
Ashes and dashes press release
Ashes and dashes press release Ashes and dashes press release
Ashes and dashes press release
 
Illustration: Emmanuel Lutheran Church's New Website
Illustration: Emmanuel Lutheran Church's New WebsiteIllustration: Emmanuel Lutheran Church's New Website
Illustration: Emmanuel Lutheran Church's New Website
 
2014 Marketing Communications Research Report
2014 Marketing Communications Research Report2014 Marketing Communications Research Report
2014 Marketing Communications Research Report
 
Serving the Servants Community Partnership Luncheon
Serving the Servants Community Partnership LuncheonServing the Servants Community Partnership Luncheon
Serving the Servants Community Partnership Luncheon
 
Emmanuel Lutheran Church 2014-2015 Narrative Spending Plan
Emmanuel Lutheran Church 2014-2015 Narrative Spending PlanEmmanuel Lutheran Church 2014-2015 Narrative Spending Plan
Emmanuel Lutheran Church 2014-2015 Narrative Spending Plan
 
Ford Foundation Memo
Ford Foundation MemoFord Foundation Memo
Ford Foundation Memo
 
Press release: As G-20 Approaches, Development Orgs Stress Economic Recovery ...
Press release: As G-20 Approaches, Development Orgs Stress Economic Recovery ...Press release: As G-20 Approaches, Development Orgs Stress Economic Recovery ...
Press release: As G-20 Approaches, Development Orgs Stress Economic Recovery ...
 
2008 fabb mini media relations rollout
2008 fabb mini media relations rollout2008 fabb mini media relations rollout
2008 fabb mini media relations rollout
 
Communicationsand marketingplan summerandfall_2004
Communicationsand marketingplan summerandfall_2004Communicationsand marketingplan summerandfall_2004
Communicationsand marketingplan summerandfall_2004
 
PAI press release about decision to withhold funding from UNFPA
PAI press release about decision to withhold funding from UNFPAPAI press release about decision to withhold funding from UNFPA
PAI press release about decision to withhold funding from UNFPA
 

Recently uploaded

Avoid the 2025 web accessibility rush: do not fear WCAG compliance
Avoid the 2025 web accessibility rush: do not fear WCAG complianceAvoid the 2025 web accessibility rush: do not fear WCAG compliance
Avoid the 2025 web accessibility rush: do not fear WCAG complianceDamien ROBERT
 
Local SEO Domination: Put your business at the forefront of local searches!
Local SEO Domination:  Put your business at the forefront of local searches!Local SEO Domination:  Put your business at the forefront of local searches!
Local SEO Domination: Put your business at the forefront of local searches!dstvtechnician
 
Omnichannel Marketing: Defining Omnichannel Marketing
Omnichannel Marketing: Defining Omnichannel MarketingOmnichannel Marketing: Defining Omnichannel Marketing
Omnichannel Marketing: Defining Omnichannel MarketingDove Soft Ltd
 
VIP Call Girls In Green Park 9654467111 Escorts Service
VIP Call Girls In Green Park 9654467111 Escorts ServiceVIP Call Girls In Green Park 9654467111 Escorts Service
VIP Call Girls In Green Park 9654467111 Escorts ServiceSapana Sha
 
Cost-effective tactics for navigating CPC surges
Cost-effective tactics for navigating CPC surgesCost-effective tactics for navigating CPC surges
Cost-effective tactics for navigating CPC surgesPushON Ltd
 
GreenSEO April 2024: Join the Green Web Revolution
GreenSEO April 2024: Join the Green Web RevolutionGreenSEO April 2024: Join the Green Web Revolution
GreenSEO April 2024: Join the Green Web RevolutionWilliam Barnes
 
Forecast of Content Marketing through AI
Forecast of Content Marketing through AIForecast of Content Marketing through AI
Forecast of Content Marketing through AIRinky
 
SORA AI: Will It Be the Future of Video Creation?
SORA AI: Will It Be the Future of Video Creation?SORA AI: Will It Be the Future of Video Creation?
SORA AI: Will It Be the Future of Video Creation?Searchable Design
 
Mastering SEO in the Evolving AI-driven World
Mastering SEO in the Evolving AI-driven WorldMastering SEO in the Evolving AI-driven World
Mastering SEO in the Evolving AI-driven WorldScalenut
 
How To Utilize Calculated Properties in your HubSpot Setup
How To Utilize Calculated Properties in your HubSpot SetupHow To Utilize Calculated Properties in your HubSpot Setup
How To Utilize Calculated Properties in your HubSpot Setupssuser4571da
 
The Impact of Digital Technologies
The Impact of Digital Technologies The Impact of Digital Technologies
The Impact of Digital Technologies bruguardarib
 
Red bull marketing presentation pptxxxxx
Red bull marketing presentation pptxxxxxRed bull marketing presentation pptxxxxx
Red bull marketing presentation pptxxxxx216310017
 
Influencer Marketing Power point presentation
Influencer Marketing  Power point presentationInfluencer Marketing  Power point presentation
Influencer Marketing Power point presentationdgtivemarketingagenc
 
定制(ULV毕业证书)拉文大学毕业证成绩单原版一比一
定制(ULV毕业证书)拉文大学毕业证成绩单原版一比一定制(ULV毕业证书)拉文大学毕业证成绩单原版一比一
定制(ULV毕业证书)拉文大学毕业证成绩单原版一比一s SS
 
pptx.marketing strategy of tanishq. pptx
pptx.marketing strategy of tanishq. pptxpptx.marketing strategy of tanishq. pptx
pptx.marketing strategy of tanishq. pptxarsathsahil
 
Snapshot of Consumer Behaviors of March 2024-EOLiSurvey (EN).pdf
Snapshot of Consumer Behaviors of March 2024-EOLiSurvey (EN).pdfSnapshot of Consumer Behaviors of March 2024-EOLiSurvey (EN).pdf
Snapshot of Consumer Behaviors of March 2024-EOLiSurvey (EN).pdfEastern Online-iSURVEY
 
The Skin Games 2024 25 - Sponsorship Deck
The Skin Games 2024 25 - Sponsorship DeckThe Skin Games 2024 25 - Sponsorship Deck
The Skin Games 2024 25 - Sponsorship DeckToluwanimi Balogun
 
TAM AdEx 2023 Cross Media Advertising Recap - Auto Sector
TAM AdEx 2023 Cross Media Advertising Recap - Auto SectorTAM AdEx 2023 Cross Media Advertising Recap - Auto Sector
TAM AdEx 2023 Cross Media Advertising Recap - Auto SectorSocial Samosa
 
Inbound Marekting 2.0 - The Paradigm Shift in Marketing | Axon Garside
Inbound Marekting 2.0 - The Paradigm Shift in Marketing | Axon GarsideInbound Marekting 2.0 - The Paradigm Shift in Marketing | Axon Garside
Inbound Marekting 2.0 - The Paradigm Shift in Marketing | Axon Garsiderobwhite630290
 
marketing strategy of tanishq word PPROJECT.pdf
marketing strategy of tanishq word PPROJECT.pdfmarketing strategy of tanishq word PPROJECT.pdf
marketing strategy of tanishq word PPROJECT.pdfarsathsahil
 

Recently uploaded (20)

Avoid the 2025 web accessibility rush: do not fear WCAG compliance
Avoid the 2025 web accessibility rush: do not fear WCAG complianceAvoid the 2025 web accessibility rush: do not fear WCAG compliance
Avoid the 2025 web accessibility rush: do not fear WCAG compliance
 
Local SEO Domination: Put your business at the forefront of local searches!
Local SEO Domination:  Put your business at the forefront of local searches!Local SEO Domination:  Put your business at the forefront of local searches!
Local SEO Domination: Put your business at the forefront of local searches!
 
Omnichannel Marketing: Defining Omnichannel Marketing
Omnichannel Marketing: Defining Omnichannel MarketingOmnichannel Marketing: Defining Omnichannel Marketing
Omnichannel Marketing: Defining Omnichannel Marketing
 
VIP Call Girls In Green Park 9654467111 Escorts Service
VIP Call Girls In Green Park 9654467111 Escorts ServiceVIP Call Girls In Green Park 9654467111 Escorts Service
VIP Call Girls In Green Park 9654467111 Escorts Service
 
Cost-effective tactics for navigating CPC surges
Cost-effective tactics for navigating CPC surgesCost-effective tactics for navigating CPC surges
Cost-effective tactics for navigating CPC surges
 
GreenSEO April 2024: Join the Green Web Revolution
GreenSEO April 2024: Join the Green Web RevolutionGreenSEO April 2024: Join the Green Web Revolution
GreenSEO April 2024: Join the Green Web Revolution
 
Forecast of Content Marketing through AI
Forecast of Content Marketing through AIForecast of Content Marketing through AI
Forecast of Content Marketing through AI
 
SORA AI: Will It Be the Future of Video Creation?
SORA AI: Will It Be the Future of Video Creation?SORA AI: Will It Be the Future of Video Creation?
SORA AI: Will It Be the Future of Video Creation?
 
Mastering SEO in the Evolving AI-driven World
Mastering SEO in the Evolving AI-driven WorldMastering SEO in the Evolving AI-driven World
Mastering SEO in the Evolving AI-driven World
 
How To Utilize Calculated Properties in your HubSpot Setup
How To Utilize Calculated Properties in your HubSpot SetupHow To Utilize Calculated Properties in your HubSpot Setup
How To Utilize Calculated Properties in your HubSpot Setup
 
The Impact of Digital Technologies
The Impact of Digital Technologies The Impact of Digital Technologies
The Impact of Digital Technologies
 
Red bull marketing presentation pptxxxxx
Red bull marketing presentation pptxxxxxRed bull marketing presentation pptxxxxx
Red bull marketing presentation pptxxxxx
 
Influencer Marketing Power point presentation
Influencer Marketing  Power point presentationInfluencer Marketing  Power point presentation
Influencer Marketing Power point presentation
 
定制(ULV毕业证书)拉文大学毕业证成绩单原版一比一
定制(ULV毕业证书)拉文大学毕业证成绩单原版一比一定制(ULV毕业证书)拉文大学毕业证成绩单原版一比一
定制(ULV毕业证书)拉文大学毕业证成绩单原版一比一
 
pptx.marketing strategy of tanishq. pptx
pptx.marketing strategy of tanishq. pptxpptx.marketing strategy of tanishq. pptx
pptx.marketing strategy of tanishq. pptx
 
Snapshot of Consumer Behaviors of March 2024-EOLiSurvey (EN).pdf
Snapshot of Consumer Behaviors of March 2024-EOLiSurvey (EN).pdfSnapshot of Consumer Behaviors of March 2024-EOLiSurvey (EN).pdf
Snapshot of Consumer Behaviors of March 2024-EOLiSurvey (EN).pdf
 
The Skin Games 2024 25 - Sponsorship Deck
The Skin Games 2024 25 - Sponsorship DeckThe Skin Games 2024 25 - Sponsorship Deck
The Skin Games 2024 25 - Sponsorship Deck
 
TAM AdEx 2023 Cross Media Advertising Recap - Auto Sector
TAM AdEx 2023 Cross Media Advertising Recap - Auto SectorTAM AdEx 2023 Cross Media Advertising Recap - Auto Sector
TAM AdEx 2023 Cross Media Advertising Recap - Auto Sector
 
Inbound Marekting 2.0 - The Paradigm Shift in Marketing | Axon Garside
Inbound Marekting 2.0 - The Paradigm Shift in Marketing | Axon GarsideInbound Marekting 2.0 - The Paradigm Shift in Marketing | Axon Garside
Inbound Marekting 2.0 - The Paradigm Shift in Marketing | Axon Garside
 
marketing strategy of tanishq word PPROJECT.pdf
marketing strategy of tanishq word PPROJECT.pdfmarketing strategy of tanishq word PPROJECT.pdf
marketing strategy of tanishq word PPROJECT.pdf
 

Blueprint for Marketing Communications at Charis Worship Center Ministries

  • 1. BLUEPRINT FOR MARKETING COMMUNICATIONS Presented as part of the 2013-2018 Strategic Plan Author: Tawana Jacobs, APR
  • 2. Contents Overview Page 3 2013-2018 Marketing Communication Goals Brand Narrative Sample Marketing Communications Strategy Community Outreach and Engagement Strategy Online Engagement Strategy Page 4 Page 5 Page 6 Page 8 Page 10 Appendices Appendix 1: Appendix 2: Appendix 3: Appendix 4: Appendix 5: Appendix 6: Appendix 7: Page 13 Page 14 Page 17 Page 18 Page 19 Page 20 Page 21 Updated Onboarding Form Sample Event Timeline Sample Event Planning Task To-Do List Sample Media Advisory Community Groups Contact List Local Media List Burtonsville Demographic Data 2
  • 3. Overview This Blueprint for Marketing Communications is intended to serve as a resource for Charis Worship Center Ministry (CWCM) leaders working to create and manage the different ministries that support the church’s efforts to reach desired audiences and expand its base of support. The Blueprint is a part of CWCM’s 2013-2018 strategic planning. Included are church goals, an updated Charis brand narrative, explanations about each strategy component along with recommended tasks, and sample documents and lists to guide each ministry leader’s creative work. Background Charis Worship Center Ministries (CWCM) began the process to develop its first-ever marketing communications program in January 2013. A period of in-depth research and analysis, which included a marketing communications audit, interviews with CWCM stakeholders and an assessment of Charis’ “competitive” space among other tasks, was followed with group working sessions. During these sessions, CWCM leaders collaborated to create components of the Blueprint. Additional information was also shared, and trainings were conducted to improve each leader’s marketing communications abilities and increase opportunities for successful program implementation. 3
  • 4. 2013-2018 Charis Marketing Communication Goals  Communication. The leadership of Charis Worship Center Ministries (includes Ministers, Servant Leaders and Ministry Heads) will collectively work to improve the consistency, efficiency and timeliness of how information about church activities and events is communicated to the congregation and the broader public.  Outreach. CWCM will intensify efforts to build relationships with local community groups, churches, nonprofit organizations and other designated publics to “root” Charis in the community and strengthen its public profile.  Stewardship. Provide biblically based stewardship training for effective deployment of each individual's time, talent, treasure and truth. 4
  • 5. Updated Charis Brand Narrative (Tagline, Welcome, Mission/Vision Statement) I. Tagline: God’s Grace Delivers II. Welcome (approved for use on the website and in other correspondence): Charis Worship Center Ministries is an interdenominational church that seeks to educate, enlighten, and empower all believers for every area of their lives through the word of God. Charis, (pronounced Ka’ ris), the Greek word for grace, is a healing station, safe haven and sanctuary for all seekers of God’s mercy. Founded in 2007, Charis offers regular Sunday services, in-depth prayer and study sessions, community events and lay ministerial training to those exploring the authentic call to professional ministry. We invite you to join us in Burtonsville for our weekly 10 am Sunday service, Wednesday night Life Study and Thursday evening prayer. Embracing God’s Kingdom, Together, Rev. Dr. LaVerne A Wilson Founder and Senior Pastor III. Charis Mission/Vision (approved for use on the website and in other correspondence): At Charis Worship Center Ministries, we aggressively minister to those who are lost and disconnected from the God of grace and salvation. We believe we are to execute the “Great Commission” as it is described in Matthew 28:16-20, which calls on us to attend to the needs of the broader community. With responsible leadership, God wants us to be a healing station, a safe haven and a sanctuary where biblically-based teaching and fellowship are offered. We are to offer:        Rest Rescue where sought Renewal Repentance Restitution Respect Reward We believe God has called us into existence to provide a consistent environment of harmony, care, reconciliation and worship. God would have us to set free the oppressed and to empower them spiritually, economically, educationally and socially. 5
  • 6. SAMPLE Marketing Communications Strategy I. Overview Insert the purpose statement from your On-Boarding form (See Appendix 1) here. Be sure to answer these questions:       What is your planned activity or event? When? Where? Who is your desired audience? What’s the point of the activity or event? (Why) How do you want to make this happen? (Be sure to remove internal information from any external communication.) The Overview should be no longer than 250 words (two to three paragraphs maximum). Use this overview text as appropriate for outreach purposes (e.g. website, invitations, letters, media advisories and other materials). II. Charis Goals Which Charis goal does your activity or event support? (More than one can be included.)    Communication Outreach Stewardship III. Define Success What do you want to accomplish with this activity or event? How would you define success (should be a measurable outcome – e.g. attendance)? IV. Outreach and Engagement Plan Create the strategy to reach your desired audience. Your strategy should address the following points:       Audience. Who is your desired audience? Internal Communication. Don’t forget to include fellow church members in the activity/event. Use every tool available (church bulletin, pulpit announcement, website, Facebook and email/phone list). You will need their help with the event, and you’ll need other members to attend or participate. Budget. What percentage of your budget has been set aside for outreach and engagement activities (e.g. flyers, postcards, postage and advertising)? Partnerships. Are you partnering with another church or organization? If so, what funds, outreach materials and/or manpower is the partner contributing? Print materials. Are flyers, postcards or a media advisory/PSA needed to publicize the event? Are invitations needed for VIPs or others? If day-of event programs are also needed, include them in your plan. See Appendix 2. Online Engagement. Is the information posted Charis’ website and Facebook page? 6
  • 7.  Community Engagement. How do you plan on reaching out to the community? See Appendix 5. Include media outreach only if the activity or event is a community-wide event or includes a prominent public figure (e.g. a well-known pastor, government official or celebrity). See Appendix 4. V. To Do List/Timeline    Create a checklist to help you keep track of tasks, due dates and who is responsible for specific tasks. See Appendix 3. Include check-in calls and meetings with Pastor Wilson and the event team. For large or more formal events, develop and follow an event timeline. See Appendix 2: Event Timeline. VI. Evaluation Be sure to measure your progress towards reaching your desired outcomes midway through the planning process and post-event. You will be able to correct potential problems if you check in with your team along the way. You may even discover new, untapped opportunities that could move you closer to finding success. 7
  • 8. Community Outreach and Engagement I. What is community outreach and engagement? Merriam-Webster defines Community as a group of people who live in the same area or neighborhood and as a group of people who share similar interests (e.g. religion). Outreach is defined as the activity or process of bringing services to people. Engagement means to get and keep someone’s attention or interest (e.g. relationship building). Community Outreach and Engagement can then be defined as engaging Charis’ Burtonsville neighbors and families in the surrounding area in church activities and events, by establishing and maintaining personal and organizational relationships. II. Why this is essential for Charis    III. It is in line with Charis’ foundational principles (refer to Pastor Wilson’s “What is My Why?” Statement). Research from Lifeway, Barna Labs and other sources suggest that 80-90% of people will visit a church when invited by a friend. People join a particular church because it is a friendly place for visitors, its community involvement, and the quality of its programs and classes for children. Establishing and sustaining community relationships will assist Charis in distinguishing itself from the plethora of other churches in the neighborhood/area. What should Charis do?   Items completed during 2013  Broader outreach to promote Vacation Bible Camp (VBC).  Back-to-Church Sunday postcard mailing to Burtonsville families. Community Outreach and Engagement Plan for 2014  Begin the effort to connect with community schools.  Meet with a principal at cluster elementary school to learn more about school’s needs and how Charis might help.  Follow up with the elementary school principal and attend a school PTSA meeting or two (all are open to the public) to learn more about school needs.  Create a detailed plan for elementary school engagement and begin implementation in conjunction with the school’s principal.  Get Vacation Bible Camp flyers done and copied in time for inclusion in cluster elementary school folders in April1 and include MCPS disclaimer statement2).  Meet with Impact Silver Spring’s East County Network Organizer to learn more about community needs. 1 “Flyer Distribution Dates for 2013-2014.” Montgomeryschoolsmd.org/info/flyers/, last modified August 2013, http://www.montgomeryschoolsmd.org/uploadedFiles/info/Flyer%20Distribution%20Dates%20for%2020132014.pdf. 2 “Required Disclaimer.” Montgomeryschoolsmd.org/info/flyers/, last modified August 2013, http://www.montgomeryschoolsmd.org/info/flyers/. 8
  • 9.    Ask for suggestions about church can do a better job of connecting with the surrounding community.  Offer to support an activity or event in the future.  Exhibit at and/or sponsor Burtonsville Day 2014.  Attend at least one planning meeting to meet other community churches and groups.  Be sure to use the planning and/or sponsorship phase to introduce Charis.  Based on external conversations, adapt the content of some 2014 Charis activities and events to align with community interests and needs.  Continue the current practice of inviting the community to participate by posting notices at the library, community center, health center and in community news sources (e.g. Gazette, Patch).  See Online Engagement Strategy for suggestions about how to start connecting with the community online.  Build church database with new contacts. Community Outreach and Engagement Plan for 2015  Assess the elementary school engagement strategy internally and survey the school for their feedback.  Based on the school’s feedback, refine the plan and determine church involvement for the new school year.  Meet with other cluster elementary school principals to introduce Charis.  Sponsor or support a chosen fundraising event.  Continue relationship building efforts with Impact Silver Spring.  Continue involvement with annual Burtonsville Day event.  Plan specific activities and events that address community interests and needs.  Expand the practice of how community is invited to participate to incorporate social media platforms.  Continue to build church database. Community Outreach and Engagement Plan for 2016  Evaluate current plan. Make edits and additions as appropriate, consider church capacity and budget. 9
  • 10. Online Engagement Strategy IV. What is online engagement? According to Merriam-Webster, Online is described as connected to, served by, or available through a system and especially a computer (e.g. The Internet) or telecommunications system. Engage means to get and keep someone’s attention or interest. Online Engagement can then be defined as using e-mail, websites and social media to inform and engage an audience to participate in an action or activity. Employing a two-way method of communication (e.g. soliciting feedback) is required for success. For the purpose of Charis’ strategic planning, online engagement should be considered a part of the broader Community Outreach and Engagement Strategy. V. Why is this essential for Charis?    VI. All types of businesses and organizations—even churches—use online engagement strategies to establish and maintain relationships with desired audiences. The Internet Toolbox for Churches3 says more churches than ever are online, and they know the importance of using the Internet and social media (Facebook, Twitter, Instagram, Google+, Pinterest,…) to reach their communities and new audiences. Most people—especially Charis’ desired audience of families with children—now have a smart phone, computer and tablet with Internet access using the Internet to research community organizations. What should Charis do?  Items completed during 2013  Brand narrative update - Refreshed tagline: God’s Grace Delivers - Refined Welcome and Mission/Mission Statement (Litany)  First round of the initial website edits (in progress)  Online Engagement Plan for 2014  Complete initial web edits.  Schedule first social media training session for ministry leaders (LinkedIn, Facebook). - Build Charis’ number of Facebook Likes and its list of Friends by connecting with church members and friends. - Add photos, video, event invitations and other church news to Charis’ Facebook page. - Explain how to maximize the value of LinkedIn connections. 3 Chris Harrison. “Create a Small Town Community Feeling for Your Church’s Online Ministry,” InternetToolboxforChurches.com, Last modified 2012, http://www.internettoolboxforchurches.com/small-townonline-ministry. 10
  • 11.  Hire and train digital communications intern.  Update church database (with e-mail addresses) for all members and friends.  Create a system that uses event On-Boarding forms to update Charis' website and Facebook page.  Online Engagement Plan for 2015  Evaluate and refine Charis’ plan to update its website and Facebook page.  Schedule another social media training session. - Create a church online networking and reading list. - Build Charis’ presence in online communities by joining and participating in online conversations about topics of interest.  If funding allows, hire a company to improve the website to include a content management system and search engine optimization (SEO) or manage the website entirely.  Explore the idea of getting an account with Constant Contact, a small business email marketing system that could streamline the community outreach process. 11
  • 12. BLUEPRINT FOR MARKETING COMMUNICATIONS APPENDICES Appendix 1: Updated Charis Onboarding Form Appendix 2: Sample Event Timeline Appendix 3: Sample Event Planning Task To-Do List Appendix 4: Sample Media Advisory/Public Service Announcement Appendix 5: Community Groups Contact List Appendix 6: Local Media List Appendix 7: Burtonsville Demographic Data 12
  • 13. APPENDIX 1 Ministry Event On-Boarding Process Facilitating success by design I II III IV V Fill out the form, submit to Pastor Review form with Pastor (any gaps are identified) Complete Pastor’s action items Finalize with Pastor Submit final form to Trustees and other impacted Ministries, obtain signoff Ministry Event On-Boarding Form Point of Contact: What   Type of Event: Guest Speaker(s) - subject to Pastoral approval: When  Date/Time (compatibility with Church calendar): Who   Desired Audience: Anticipated # Attendees: Where    Will the event take place in Charis’ space?: Space set-up desired: If not at Charis, where?: Why   Purpose (use this text for outreach announcements): Which Charis goal does this relate to? (communication, outreach, stewardship): How    Required Charis resources (Hospitality, AV/Tech, Charis front office, Music…): Member engagement: Outreach ideas: Additional items to think about       Have you completed a brief workplan? Have you asked members to help with your event? Website updates  Who will do design work?  NOTE: All web updates need to be sent to the webmaster at least one week prior to target posting date Cost of event in relation to overall budget Are printed materials (flyers, invitations, postcards) needed?  If yes, who will do the design work?  Anticipated postage: Specific Hospitality needs:  Assistance with serving:  Type of food needed: 13
  • 14. APPENDIX 2 Event Planning Timeline 6-9 MONTHS PRIOR  Create an event team.  Determine the purpose, format, and feasibility of the event.  Determine host for event (if applicable) and meet with them to discuss event details (event          name/date). Determine 3-4 preferred dates for event or the preferred month. Make sure these dates do not conflict with other significant events. Research possible locations for event. Discuss potential speakers.  Write and send invitation letter(s). Determine # number of projected guests and work with larger group to create a desired VIP guest list. Finalize date for event. Update speakers with final event details. Prepare projected event budget and submit for approval. Create fundraising plan in case of budget shortfall. 3-6 MONTHS PRIOR        Finalize location for event. Finalize speakers for event. Determine catering needs & place order(s). Check with photographer/videographer for availability. Create invitation lists – include VIPs and contact their offices for any other suggested invitees. Create print and web-based invitations, send to appropriate staff for review and approval. Choose a printing company. 5-10 WEEKS PRIOR  Create and draft event script (agenda) with suggested speaker discussion points.  Reserve equipment.            A/V equipment  Tables, chairs, tents, etc.  Make parking arrangements (if necessary) Finalize menu selections. Contact speakers to discuss event – equipment needs, presentation style. Send draft script (agenda) with speaker discussion points to Pastor for review. Contact speakers’ offices to work on desired speaking points and request biographies. Finalize invitation list. Approve print and digital invitations. Send invitation list to printer to mail print invitations. Distribute digital Invitations.  Send follow up two weeks after initial distribution. Create event program. Order any gifts for speakers and/or attendees. 14
  • 15.  Keep track of VIP invitation list and follow up as needed. 2 – 4 WEEKS PRIOR          Use invitation as basis to create any advertising. Submit mutually agreed upon event script (agenda) to speakers and Pastor. Check in with speakers to confirm all final details, get final bios. E-mail or call those invitees who have not responded. Update budget. Finalize details with caterer, rental company, and all vendors. Take delivery of gifts and mementos and confirm receipt of correct amount. Complete seating chart, if necessary. Proof and send final event program to printer. 1 WEEK PRIOR  Share the following documents with Pastor and event team:        o Guest list (noting confirmed/pending/regrets) o Final table guests (if applicable) with bio information and table seating diagram Evaluate response list and determine if any follow-up calls/e-mails need to be made. Update seating chart. Make catering guarantees. Designate person to manage and transport gifts to event location. Finalize agenda and review/load electronic presentations on laptop/thumb drive. Printer completes event program. Create final event program addition inserts, if necessary. 3 – 5 DAYS PRIOR  Finalize guest list and update Pastor.  Send final event script (agenda) to event team, church staff and vendors.  Create shot list for photographer; create video segment list for videographer. 1 DAY PRIOR        Finalize seating chart. Finalize catering order numbers. Establish # of attendees. Send reminder email to attendees/call VIP list. Handle any last minute RSVPs. Send any updates to team and church staff. Remind staff of any materials they may need to bring. EVENT DAY  Arrive early!!  Bring the final script/agenda, catering order, seating charts, table assignments, guest lists and an emergency event supply box (pens, pencils, markers, tape, stapler) with you. 15
  • 16.         Check room for set up and equipment check. Ensure requested special accommodations have been made. Ensure catering arrives on time. Run through equipment with speakers or their staff (if possible). Set up registration. Be sure it is ready no later than 30 minutes prior to the start of your event. Follow your event script/agenda and program timing. Takes notes during event about the flow of the activities. Point photographer/videographer to unexpected visual opportunities. DAY OF EVENT (AFTER)  Ensure that catering/equipment rental is picked up.  Clean up room.  Collect extra materials. POST EVENT  Schedule wrap-up meeting to discuss follow up items.  Survey attendees, if appropriate.  Finalize attendee list. 2 – 5 DAYS POST EVENT  Process photos and video.  Review final budget. NO LATER THAN 7 DAYS POST EVENT  Hold wrap-up meeting.  Draft follow up event analysis, share with event team and Pastor.  Add event analysis to Dropbox for future reference. 16
  • 17. APPENDIX 3 Sample Event Planning Task To-Do List TASK PERSON RESPONSIBLE DRAFT DUE FINALIZED DATE COMPLETED Onboarding form to Pastor Wilson for approval Internal Communication Notice added to Charis Bulletin Request made for a pulpit announcement In-person engagement/recruitment Email/phone engagement/recruitment Budget Approval/Review Budget discussion with member of Trustee Board Ideas/strategy to raise additional funds (if necessary) Allocate costs for each event item (i.e. flyers, postcards, food, etc.) Partner Engagement Draft and send initial correspondence Phone and in-person follow-up to confirm participation Determine partnership responsibilities Outreach Materials Design print materials Draft invitations Design digital blurb for website/Facebook Mail/distribute invitations Post digital blurb Draft media advisory and distribute/post to local media list Community Engagement Distribute print materials Online engagement Media outreach (get event on community calendars at newspapers, radio, TV stations) Media outreach (contact reporters - if VIP involved or event is community-focused (i.e. health or financial Distribute print materials - Round 2 Update online information Ongoing Evaluation (before event) Check-in with Pastor to update her on progress Check-in with activity/event team 60 days before event Check-in with activity/event team 30 days before event Check-in with activity/event team 7 days before event Create day-of event plan Post-event Evaluation Meet with event team to assess activity/event success Write up findings, share with Pastor and file for inclusion in quarterly Ministry Report 17
  • 18. APPENDIX 4 [ON CHARIS LETTERHEAD OR W/ EVENT LOGO ONLY for print distribution] MEDIA ADVISORY For Immediate Release: DATE of RELEASE Contact: NAME OF CHARIS CONTACT PERSON **Phone Number (should be number answered during day) **Cell Phone Number **Email address [HEADLINE] Councilmember Valerie Ervin to Keynote “Women of Distinction” Brunch Saturday, May 4 Burtonsville, MD—[Use text from onboarding form here.] Montgomery County Councilmember Valerie Ervin (District 5) will be the keynote speaker at Charis Worship Center Ministries’ “Women of Distinction” Brunch Saturday, May 4, 2013 at the Sheraton Columbia Town Center Hotel. The brunch will honor women from around the county who have shown extraordinary leadership in community service, education, entrepreneurship, health and wellness, politics and religion. Where: Sheraton Columbia Town Center Hotel 10207 Wincopin Circle Columbia, MD 21044 When: May 4, 2013 10:00a.m.-2:00p.m. Who: Valerie Ervin, Montgomery County Council (District 5), Keynote Speaker Kim Barry, The People’s Community Baptist Church (Silver Spring, MD), Community Service Honoree Reverend Sheleta Fomby, Reid Temple North AME Church (Silver Spring, MD), Religion Honoree Reverend Gladys Freeman, The People’s Community Baptist Church (Silver Spring, MD), Religion Honoree A portion of the event proceeds will be donated to the Stepping Stones Shelter in Rockville, MD. Go to http://www.chariswcenter.org for more information. Please contact XXX at XXX or XXX with questions about the event or to schedule interviews with the keynote speaker or honorees. ### [Include this text on media advisories and press releases.] Charis Worship Center Ministries is an interdenominational church that seeks to educate, enlighten, and empower all believers for every area of their lives through the word of God. Charis, (pronounced Ka’ r is), the Greek word for grace, is a healing station, safe haven and sanctuary for all seekers of God’s mercy. 18
  • 19. APPENDIX 5 Community Groups - Contact List Organization Name Bait-ur-Rahman Mosque Missonary in Charge Benjamin Banneker JoAnn Burl Middle School PTA Briggs Chaney Middle Patty Belke School Burtonsville Baptist ChurchSue Lee Burtonsville Elementary PTA Burtonsville Lions Club Title Email as of Jan. 2014 Phone naseem.mahdi@Ahmadiyya.us NAACP Representative 15000 Good Hope Road, Cloverly, MD 20905 bbmsptsa@yahoo.com Corresponding Secretary Address pbelke1@verizon.net Admin. Asst. 301-421-9080 3400 Spencerville Road Burtonsville, MD 20866 burtonsvillepta@gmail.com Bill Schell Cedar Ridge Community Sarah Huey Church Church of the Resurrection Margaret Pratt Secretary jbschell@verizon.net Administration and Communications Director Parish Secretary mpratt@resurrectionadw.org 301-367-5504 301-421-5949 2410 Spencerville Rd Spencerville, MD 20868 301-236-5200 ext. 10 Cloverly Elementary School Meredith Holman PTA Corresponding Secretary corrsecretary@cloverlypta.org Covenant Presbyterian Church DC Baptist Convention office@covenantburtonsville.org Leslie Copeland- Director of Tune Communications and Resource Dev. Fairland Elementary PTA Greencastle Elementary PTA Greencastle Elementary 4515 Sandy Spring Road (Route 198) leslie.copeland-tune@dcbaptist.org fairlandelementary@yahoogroups.com Angela Cooper NAACP Representative acooper18@verizon.net secretary@greencastlepta.org PTA iglesia cristiana Puerta de paz Immanuel's Church KNIGHTS OF COLUMBUS COUNCILJ. Praisner Marilyn #9808 301-549-4860 240-374-2155 15206 Dino Dr, Burtonsville, MD 20866 301-989-4673 Richard Morin James Stewart Library Praisner Marilyn Carol Brown Community Recreation Montgomery County Nancy Navarro Council - District 4 Montgomery County Dept. Abbi Irelan of Parks and Recreation richard.morin@kofc.org Branch Manager 240-773-9460 240-777-4970 14910 Old Columbia Pike Burtonsville, MD 20866 14906 Old Columbia Pike, Burtonsville, MD 20866 Councilmember Marketing & Public Affairs Manager 240-777-7968 Councilmember.Navarro@montgome Abbigail.Irelan@MontgomeryParks.org 301-495-2532 Olive Branch Community Church rev2006.obcc@verizon.net Olive Branch Community Church Paint Branch High School Patti Twigg Communication PTSA Paint Branch High School Diane Tregoning Secretary PTSA obcchurch@comcast.net Renaissance Baptist Church Stonegate Elementary PTA paintbranchnetowner@yahoogroups.com rtregoning@verizon.net 240-565-6233 3411 Spencerville Rd Burtonsville, MD 20866 stonegatepta@gmail.com The Links, Inc. Jennifer Hudnell The Lutheran Church of St. Andrew The People's Community Baptist Church The People's Community Baptist Church The People's Community Baptist Church The People's Community Wellness Ctr. Valley Brook Community Church Washington Kali Temple Wendy Linstrom Pat Vinson Communications and External Affairs Mgr. jennifer.hudnell@linksinc.org 202-842-8686, ext. 204 301-384-4394 Family Life Ministry pvinson@tpcbc.org Church Administrator dmcotton@tpcbc.org Communications Ministry rsumner@tpcbc.org 301-847-1172 Veronica Barnes Church Administrator vbcc@vbcconline.org Brahmachari Ashim 3300 Briggs Chaney Road, Silver Spring, MD 20903 ashimbhai@yahoo.com Administrator 301-476-9499 19
  • 20. APPENDIX 6 Local Media List First Name Last Name Outlet Aline Barros Paul Kellye Contact Title Email Phone abarros@gazette.net 301-670-2057 Hollis Gazette Newspapers-Montgomery Reporter County Maryland Public Radio Public Information frontdesk@wypr.org 410-235-1660 Lynn NewsChannel 8 klynn@news8.net Laura Thornton Silver Spring Patch Bill Brown Takoma Voice Managing Editor billbrown@tpssvoice.com 301-891-6744 The Montgomery County Sentinel Editor editor-mc@thesentinel.com 301-838-0788 The Montgomery County Sentinel Montgomery County Calendar mcsentinel_calendar@hotmail.com The Montgomery County Sentinel Prince George's County Calendar pgsentinel.calendar@gmail.com The Washington Afro American Managing Editor dboulware@afro.com Anchor/Reporter laura.thornton@patch.com Dorothy Boulware 410-554-8277 Denise Rolark-Barnes The Washington Informer Publisher Managing Editor drbarnes@washingtoninformer.com 202-561-4100 Chris Jenkins The Washington Post RootDC Editor jenkinsc@washpost.com 202-334-7300 Gerri Marmer The Washington Post Listings Editor dcextra@washpost.com 202-334-7535 Patrick Madden WAMU-FM Community Affairs Reporter jmadden@wamu.org 202-885-1200 Renee Nash Washington Post Express WHUR-FM Calendar News Director expressevents@readexpress.com rnash@whur.com 202-806-3623 Patrick Ellis WHUR-FM/Gospel Spirt info@Gospelspirit.com WJLA-TV TBD Submit an event/news tip News Director http://www.wjla.com/submit-tip/ 703-236-9421 Public Service Director justine.love@cbsradio.com 301-918-2347 news4pr@nbcuni.com 202-885-4111 Justine Love WMMJ-FM, WKYS-FM, Praise 104.1 WPGC-FM, WNEW-FM Ede Jermin WRC-TV Melvin Chase WTOP-FM News Planning & Operations Manager Public Affairs Director WTTG-TV Submit an event/news tip fox5tips@wttg.com Community Relations & News Coordinator Community Web Producer micheline.bowman@foxtv.com 202-895-3000 slandau@wusa9.com 202-895-5700 Micheline Bowman WTTG-TV Simon Landau WUSA-TV 301-429-2639 mchase@wtop.com 20
  • 21. APPENDIX 7 Demographic Data for Burtonsville, MD Source: City-Data.com  Population in 2010: 8,323. Population change since 2000: +13.9% Males: 3,934 Females: 4,389  Median resident age: (47.3%) (52.7%) 37.3 years Maryland median age: 41.7 years  Estimated median household income in 2011: $95,587 (it was $73,241 in 2000) Burtonsville: $95,587 Maryland: $70,004 Estimated per capita income in 2011: $36,749  Ethnicities Black alone - 3,142 (37.8%) White alone - 2,468 (29.7%) Asian alone - 1,688 (20.3%) Hispanic - 739 (8.9%) Two or more races - 243 (2.9%) Other race alone - 28 (0.3%) American Indian alone - 13 (0.2%) Native Hawaiian and Other Pacific Islander alone - 2 (0.02%)  A sizable portion of Burtonsville’s population is foreign born 3,064 of 8,323 residents (12.7% Africa, 11.1% Asia, 7.8% Latin America) This place: Maryland: 35.5% 12.8%  Education Levels (for adults over 25 years old) High school or higher: 91.5% Bachelor's degree or higher: 48.4% Graduate or professional degree: 22.8%  Percentage of residents living in poverty in 2011: 7.1% (3.7% for White Non-Hispanic residents, 13.7% for Black residents, 4.2% for Hispanic or Latino residents, 3.0% for other race residents, 1.9% for two or more races residents)  Marital Status Never married: 33.8% Now married: 53.4% Separated: 1.1% Widowed: 5.5% Divorced: 6.3% 21
  • 22.  Percentage of family (at least one parent with children) households: This place: 80.7% Whole state: 67.1%  Mean travel time to work (commute): 33.7 minutes  Percentage of population affiliated with a religious congregations: 52.66% Burtonsville 52.7% USA 50.2%  Majority of city’s population identifies as Catholic (40%) Other 28% Jewish 18% Methodist 7.2% Southern Baptist 6.4% Muslim 4.0% Source: Jones, Dale E., et al. 2002. Congregations and Membership in the United States 2000. Nashville, TN: Glenmary Research Center.  Burtonsville leaned heavily Democratic in the 2012 and 2008 Presidential Elections. 71% of residents voted for President Obama in 2013 72% of residents voted for President Obama in 2008 22