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2. Best Practices in Contractor Safety Management
2
Use of Third-Party
Prequalifying
Companies
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Assessment of
Contractor Safety
Statistics (EMR,
Fatality Rate, Etc.)
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Internal Checklist to
Assign Grades To
Contractors During
Prequalification
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Periodic Assessments
During Contract Term
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Verification of Contractor
Certifications and Permits;
on-Site Safety Orientations
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3. 3
Business Project Contractor
Management Pre-
Qualification Checklist
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01
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02
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4. Checklist Yes No N/A If No, Actions Required
A. Organisation Management Practices
1. Has a contractor management policy been
established?
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2. Has a contractor management procedure
been established?
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3. Are all contractor policies and procedures
properly communicated to personnel?
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B. Risk Management
1. Are risks by contractors
identified, assessed,
ranked and prioritized in order
of risk level?
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2. Are risk assessments issued by the contractor
prior to the commencement
of work?
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Contractor Management Checklist for Workplace Managers
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5. Contractor Management Cycle with Key Considerations
5
Gateway Review: Stop,
Think, Check
GR
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05
11
04
10 03
09
02
08
01
07
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Key Considerations
• Developing & Managing
Contracts
• Risk Assessment
• Procurement Cycle
• Category Management
• Strategy & Policy
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Plan
& Scope
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Here
Stakeholders
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Administration
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Relationship
Management
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Performance
Management
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Payment
& Incentives
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Risk
& Resilience
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Contract
Development
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Supplier
Development
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Supplier
Management
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Exit
& Termination
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Asset
Management
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6. Contractor System with on Site Management
6
• Streamline planning
• Centralize procurement
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• Boost efficiency
• Save time and money
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• Improve workplace safety
• Simplify access controls
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Contractor Management System
01
02
03
05
04
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7. Essential Contractor Management Softwares with Key Features
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Software1_Solutions:
• Provides round the clock customer care
service
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Software2_ Solutions:
• Provides help with the configurable
workflow
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Software3_ Project Management
Solution:
• Provides project budgeting and forecasting
details
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Software4_ Third Party Management:
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Software5_Construction Management:
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05
04
03
02
01
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8. 8
Icon of Sub Contractor Administrative Management Team
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9. 9
01
02
03
04
05
07
06
Determine and Define Responsibilities
In the Contractor Management Process
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Contractor Pre-Qualification
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Contractor Classification & Qualification
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Contractor Induction
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Commencement of Work
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Monitoring and Completion of
Works
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Re-
Qualification
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Management
System
for
Contractor
Selection
and
Qualification
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10. Multi Phase Process for Safety Contractor Management with Key Activities
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Phase
01
Contract
Definition &
Award
Key Issues
• Define Scope of Work
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Phase
02
Pre
Commencement
Key Issues
• Pre-Commencement
Meeting define
requirements
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Phase
03
Contract
Execution &
Control
Key Issues
• Management of
contracted work:
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Phase
04
Hand Over &
Acceptance
Key Issues
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Phase
05
Close Out &
Review
Key Issues
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11. 11
Potential Contractor Initial Evaluation Management Framework
Input
Tools
• Assessment Request
• Letter
Acknowledgement
• Vendor Assessments
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New Vendor Request
Contracting Strategy
Existing Vendor Re-Evaluation
New Vendor Evaluation
Scope and Time of Work Defined
Classification System
Appoint Single Point of Accountability
Conduct Risk Assessment of
Work
Notify Contractor of
Decision
Management must understand
and know best practice of
carrying out the job
Potential Contractor Initial Evaluation
Completion and
Closeout Report
Invitation from
Site to Apply
Contract
Request
N
Need for
Service or
Business!
Output
Invited to Tender
Approved
Vendor List
Updated Approved
Vendor List
To Next
Phase
Vendor
Pre-Qualification
Tendering
Evaluation and
Award
Access and
Activation
Execution and
Monitoring
Completion and
Closeout
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12. 12
Upstream and Downstream Phases of Contractor Management
Comprehensive
Specifications
• Good understanding of
development needs described
in requirements
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Right Contract
Selection
• Appropriate contractual
mechanism, including
terms & conditions
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Proactive Delivery
Management
• Manage contract
implementation
systematically
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Systematic
Administration
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Good
Procurement
Planning
• Accurate assessment of
development needs
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Careful Supplier
Selection
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Sound Contract
Management Plan
• Practical plan that is
proportional to size, vale,
scope and of the contract
Good Relationship
Management
• Develop good
communication and trust
to ensure openness and
accountability
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Ongoing
Monitoring &
Evaluation
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UPSTREAM
DOWNSTREAM
Award of Contract
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13. Thank You
Address
# street number, city, state
Contact Number
0123456789
Email Address
emailaddress123@gmail.com
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