The document outlines a comprehensive vendor evaluation process, including requirements identification, vendor classification, and the selection process through proposals and demos. It emphasizes reducing costs while increasing visibility and administrative efficiency, while also addressing branding protection through effective vendor management. A detailed timeline and vendor evaluation matrix is provided to facilitate the selection process and negotiations.

1. Vendor
Evaluation
Your Company Name

2. Content
Determine Company’s
Requirements
Search Appropriate
Vendors
Vendors Classification
Request for
Proposals
Selection of Vendor
Operating Model
Selection process
for Vendors
Vendors Selection
Timeline
30-60-90
Plan
Vendors Evaluation
Matrix
Vendor Rating
Scorecard
Negotiation Strategic
Planning
2

3. Determine
Company’s
Requirements
Reduce Costs
With increased visibility invisible costs
also increases. Company needs a
solution that helps in reducing costs and
increasing profit margins
Optimize Performance
Ability to easily track and measure the
performance effectively in order to ensure smooth
flow of operations
Increase Administrative Efficiencies
Add your company specific
text here
Brand Protection
Need for a program that can provide ways to
improve the operations which can help in
protecting as well as improving the brand name
3

4. Search
Appropriate Vendors
Platforms for searching appropriate vendors
Try Searching for
vendors on Google
Check Major B2B
Marketplaces
Join Industry Groups, Forums, and
Other Professional Networks
Attend a Trade Show
Subscribe to All of Your
Industry's Trade Publications
4

5. Vendors Classification
• Commoditized Services
• Many Qualified Vendors
• Occasionally used Services
Tier 3 Vendors
• Large but Selectively used Vendors
• Transactional Vendors that Deliver
Profitability & Volume
• Switching Costs are not too High
• Text Here
Tier 2 Vendors
• Customer- Facing Vendors or Vendors
Handling Sensitive Customer Data
• High Volume / Spend
• High Switching Costs
• Limited Alternative Vendors
• Text Here
Tier 1 Vendors
AnnualVolumeofSpend
Strategic Importance of Service
LessMore
Low High
Vendors can be classified
based on services they offer,
and the amount company
needs to spend on them.
Basis this classification
company can decide on the
type of vendor they require
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6. Request for Vendor Proposal
Overview of Company and Vendors
Needed
Enter Information Here
Type(s) of
Vendors Needed
› List Vendor Types Here › Text Here
› Text Here › Text Here
› Text Here › Text Here
Requirements
Service Requirements
Include Description of Project or Problem to be Solved. Include how Expectations & Relationship will be Managed. Who
will Provide X Type of Equipment, Resources, etc.
Quality/review Requirements
Include as much Information about Performance Expectations, etc.
Non- Disclosure Both Parties agree to Basic NDA Principles for the Duration of the RFP Process.
Special Requirements
For Government, List Governing/Accrediting Bodies (if applicable), Special Compliance Needs (for HIPA, etc.) & any other
Legally Binding Entities or Agreements Specific to this Project or Company.
Time Frame Include Kickoff Time for Project, Final Deliverable Date, & (if Needed) any Milestones in between.
Pricing/Payment Spell out how the Vendor should Present Price Proposal – by hour, by fixed price, etc. Is there a not-to-exceed Ceiling?
How to Submit
Include Specific Skills & Capabilities of the Vendor Company that Relate to the Project, as well as Relevant Experience,
Testimonials, etc.
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7. Selection of Vendor Operating Model
Operating Models Key Features Pros Associated Risk
Decentralized
▪ Loose confederation of vendor
management teams
▪ Add text here
▪ Provides greater flexibility for
LOBs
▪ Add text here
▪ Misaligned objectives
▪ Lost opportunities & lack of
enterprise wide adherence to best
practices
Centralized
▪ Resources consolidated in a
specific location
▪ LOBs responsible for strategy &
execution
▪ Clear decision-making authority &
responsibility
▪ Creates more predictable
outcomes
▪ Insufficient LOB-related
knowledge in centralized team
▪ Add text here
Center-Led
▪ This team develops strategy,
frameworks, policies & procedures
that are applied & customized by
LOBs
▪ Day-to-day management remains
a LOB responsibility
▪ Minimizes duplication of effort
▪ Potential for inconsistent
interpretation & application among
various LOBs
▪ Add text here
Basis the features,
advantages & risk
mentioned below, select the
operating model which best
suits your firm
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8. Selection Process for Vendors
Assemble Team
Create a team of
experts from relevant
departments
01
Review Proposals
Review and evaluate the
submitted proposals
02
Demos
Select vendors for demos
based on inputs from the
team members
03
Final Evaluation
Based on the demo and
the RFP evaluation make
the final choice
04
Award Contract
Discuss & prepare
for negotiation
05
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9. Vendors Selection Timeline
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• Select committees
• Carry out Scoping
• Specify reasons for
selection
• Add Text Here
2.5 weeks
• Establish Process
• Draft RFP
• Define Vendors list
• Add Text Here
3 weeks
• Establish Contact
• Communicate
• Share RFP
• Add Text Here
2 weeks
• Review
• Choose final list
• Add Text Here
• Add Text Here
4 weeks
• Pricing
• Site Visits
• Add Text Here
• Add Text Here
2 weeks
Vendor InitialPreparation EvaluationDiscovery Selection
9

10. 30-60-90 Plan
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Goal
• Carry out Scoping
• Specify reasons for selection
• Add your company specific
content here
• Add your company specific
content here
By 30 Days
• Draft RFP
• Define Vendors list
• Add your company specific
content here
• Add your company specific
content here
By 60 Days
• Choose final list
• Vendor Site Visits
• Add your company specific
content here
By 90 Days
10

11. Vendor A Vendor B
50%
10%
20%
10%
10%
100%
Criteria Points Weighting Total Must Points Weighting Total Must
Understanding project goal 10 15% 1.5 7 15% 1.05
Price 10 20% 2 3 20% 0.6
Vendor 3 15% 0.45 3 15% 0.45
Add text here 3 5% 0.15 3 5% 0.15
Add text here 7 5% 0.35 7 5% 0.35
Add text here 7 5% 0.35 7 5% 0.35
Add text here 7 5% 0.35 7 5% 0.35
Add text here 7 5% 0.35 3 5% 0.15
Add text here 7 5% 0.35 3 5% 0.15
Add text here 10 3% 0.3 7 3% 0.21
Add text here 10 7% 0.7 7 7% 0.49
Add text here 3 5% 0.15 3 5% 0.15
Add text here 7 5% 0.35 7 5% 0.35
Total 91 100% 7.35 67 100% 4.8
Vendors Evaluation Matrix
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Legend Score:
• 10 Fully accomplished
• 7 Mostly accomplished
• 3 Partially accomplished
• 0 Not usable
Legend Criteria
1
1
2
2
1
1
1
1
1
1
1
2
1
1
3
1
3
1
1
1
2
2
1
1
2
2
Criteria Not Met3
Criteria Met1
Criteria Partially Met2
11

12. Criteria Supplier Name: Self Evaluation Supplier Name: Internal Evaluation
Quality 19.0 27.0
Service 30.1 17.9
Delivery 32.5 17.5
Price 41.5 21.0
Supplier Score (200) 123.1 83.4
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Vendor Rating Scorecard

13. Negotiation Strategic Planning
Rank Negotiation item Objective Strategy to obtain objective Outcome/ status
1 Reduce the proposed cost
Due to high volume, it will be
critical to minimize the cost
Add text here
Vendor has agreed to reduce the
cost by 5%
2 Add text here Add text here Add text here Add text here
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14. Additional
Slides
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15. Volume - Open - High - Low – Close - Chart
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
0
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40
50
60
70
0
20
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05-01-2002 06-01-2002 07-01-2002 08-01-2002 09-01-2002
Volume
Open
Low
High
Close
Inpercentage
Product01 Product02
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16. Clustered Bar
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
40
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0
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Jan Feb Mar Apr
Profit(Inpercentage)
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Jan Feb Mar Apr
Profit(Inpercentage)
Product01 Product02
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17. Our Mission
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Vision
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Mission
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Goal
17

18. Meet our Team
Name Here
Designation
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Name Here
Designation
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Name Here
Designation
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18

19. Timeline
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2016 2018
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20192017
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90%
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60%
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30%
Financial
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21. Comparison
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Population
50%
80%
Canada
USA
Population
90%
50%
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21

22. Quotes
In Order To Inspire
People, That’s Going To
Have To Come From
Somewhere Deep
Inside of You.
…Jeff Weiner
22

23. Our Target
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24. Bulb or
Idea
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25. Thank You
25
Address
# street number, city, state
Contact Numbers
0123456789
Email Address
emailaddress123@gmail.com