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1. APM
Your Company Name

2. 2
Objectives of Application
Portfolio Management
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Identify and eliminate redundant applications from
the organization
Quantify the condition of each application and measure their
performance in comparison to its business value
To optimize the application performance
Your text here
Your text here

3. 3
Table of Content
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Identifying Our Application Inventory
• What Applications Do We Use
• Application by User
• Application Technology Type
Quantifying the Current State of Application
• Application Metrices
• Application Cost Dashboard
• Application Performance Dashboard
• Application Cost comparison
Identifying Redundant Application
• Application capability by department
• Business value of the application
• Eliminating redundant application
Need for Application Portfolio Management
01
02
03
04
Cost of Replacing Applications
Expected Results
Optimizing the Performance of Current
Application Inventory
Application Portfolio Management Dashboard
05
06
07
08

4. 4
Table of Content
Need for Application Portfolio Management
01

5. Need for Application Portfolio Management
5
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Duplicate Applications
• 30% Applications are either duplicate or perform same business functions
• Your text here
High Cost of Application Management
• High Annual maintenance & procurement cost of applications
• Total cost - $120,000
Poor/redundant Applications
• System utilizes obsolete applications that hinders the overall organizations operations.
• Your text here
Automate Process
• Identifying areas that require effective use of applications
• Your text here
Sub - Optimal Use of Existing Application
• Sub optimal use of existing applications leading to prolonged downtime
• Current Down time - 1.5 days
The following slide explains the problem that organization has been facing due to poor management of the existing applications. These issues can be duplication of application, high cost of application management and sub-
optimal use of existing applications.

6. 6
Table of Content
Identifying Our Application Inventory
02
• What applications do we use
• Application by user
• Application technology type

7. What Applications do we Use
7
The purpose of this slide is to look over the inventory of the application that the organization is already using. The provided table analyses the purpose of the application along with its version, its cost and the date it was
purchased on.
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Application
Name
Description Version
Annual Cost $
USD
Date
Purchased
Expiry
Date
Abc Antivirus
• Used to protect the system & software’s from various
viruses
• Add text here
2.5 2,000 20-Feb-2019 19-Feb-2020
Tally ERP
• Used for creating ledgers & vouchers for multiple
accounts
• Helps in keeping check on inventory
9.0 1,500 06-Mar-2019 05-Mar-2020
BambooHR
• Helps in maintaining employee database
• Used for effective tracking of employee attendance
1.2 3,000 31-Oct-2019 30-Oct-2021
Add software here
• Add Description about the software
• Add Description about the software
XX XXX Add date here Add date here

8. Application
Department
Name
Designation
Team Members
Using Applications
Applications by User
8
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Tally ERP BambooHR ABC tracker Add application here
Finance Human resource Marketing Add department here
Carol Johnson John Orton Randy Helmsley
Add name of the application
owner here
Manager – Finance Manager – HR Manager – Marketing Add designation here
12 4 50 Xx
The purpose of this slide is to distinguish the applications based by its user, the department it has been commissioned to and how many people are using the application.

9. Application Technology Type
9
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The following slide evaluates multiple applications based the type of technology it uses. It can be either cloud, server or internal storage based.
Application Name Technology Type Comments
Abc Antivirus Cloud Based Add comment here
Tally ERP Server Based Add comment here
BambooHR Internal Storage Add comment here
Add Software Here XX Add comment here
Add Software Here XX Add comment here
WordPress XX Add comment here

10. 10
Table of Content
Quantifying the Current State of Application
03
• Application metrices
• Application cost dashboard
• Application performance dashboard
• Application cost comparison

11. Application Performance Metrices
11
The purpose of this slide is to display the various metrices based on which the company can evaluate the existing inventory of the application, these metrices can be user satisfaction, average response time and
error rates.
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Performance
Metrics
Description Application 1 Application 2 Application 3 Comments
User Satisfaction Score %
• Satisfaction that the user
receives from the usage of the
software
• Text here
65 80 70 Add comment here
Average Response Time
• The response time of the
application per request
• Text here
3 sec 4 sec 7 sec Add comment here
Error Rates
• Total errors that appear during
the run of the application
• Text here
20 15 10 Add comment here
Technology Types
• Type of data storage the
application uses
• Text here
Cloud On Premise Cloud Add comment here

12. Application Cost Dashboard
12
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
10 20
34
71
41
92
72
63
41
55 67
98
120
105
129
100
122 132 136
100
148
127 131
147
$0.0
$30.0
$60.0
$90.0
$120.0
$150.0
Application Cost 2019 Application Cost 2020
Revenue
(IN
$)
Application Cost Comparison 2019-2020
60
20
92
120
140
99
172
181
195
10
71
41
45
41
111
165
100
135
70
197
173
25
145
65
0
40
80
120
160
200
Budget Total IT Cost
IT budget VS. Costs During the Last 12 Months
Application Spend VS. Budget
Return on Investment of the IT Department
20
45
65
35
85
150
111
92
128
148
152
164
0
30
60
90
120
150
180 153,26% (+1%)
ROI - July 2020
ROI - Trend During the Last 12 Months
IT Cost Break Down
Total Cost = XXXXX
10%
25%
12%
16%
11%
8%
18%
Support
Operations
Development
Maintenance
Applications
Depreciation
Infrastructure

13. Application Performance Dashboard
13
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
Technology Type
20%
32%
48%
Cloud Based
Server Based
On Premise
Error Rates
30
45
25
60
0 10 20 30 40 50 60 70
Application 1
Application 2
Application 3
Application 4
Average Response Time
20
15
10
35
0 5 10 15 20 25 30 35 40
Application 1
Application 2
Application 3
Application 4
Seconds
User Satisfaction Score %age
54
68
45
82
0
20
40
60
80
Application 1 Application 2 Application 3 Application 4

14. Application Cost Comparison
14
Department Applications Purchase Cost Maintenance Cost
Finance Tally ERP 12,000 8,000
Human Resource BambooHR 45,000 5,000
Marketing Sales head 450 67,000 3,000
Text here Text here xxxx xxxx
Text here Text here xxxx xxxx
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The purpose of this slide is to evaluate the cost of multiple applications of the organization based on their procurement and maintenance.

15. 15
Table of Content
Identifying Redundant Application
04
• Application capability by department
• Business value of the application
• Eliminating redundant application

16. Application Capability by Department
16
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Department Requirement Applications Met/Not Met Comments
Finance
• Ledger entry
• Expense tracking
• Inventory Management
• Add Text Here
Tally ERP Not Met Add Comments Here
Human Resource
• Attendance Tracking
• Work Hours Calculations
• Add Text Here
BambooHR Met Add Comments Here
Human Resource
• Attendance Tracking
• Work Hours Calculations
• Add Text Here
HR Excellence Met Add Comments Here
Marketing
• Lead Count
• Automated reply to leads
• Sales team tracking
• Add text here
Sales head 450 Not Met Add Comments Here
The following slide evaluates the capability of an application in relation to its utility to each department. The provided table analyses the requirement of each department, the application they are using and whether the
application is fulfilling the requirement.

17. Business Value of Applications
17
The purpose of the following matrix is to realize the business value of the application in relation to its cost.
Advance
High
Cost
Low
Business Value
Rationalize or
Decommission
Improve or
Replace
Invest or
Expand
Maintain or
Rationalize
01 02
03
04 05
Application 1
Application 2
Application 3
Application 4
Application 5
01
02
03
04
05
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18. Eliminating Redundant Application
18
This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
The following slide identifies the redundant application based on various metrices and business values. The provided table highlights the application that need to be decommissioned or replace.
Application to be Eliminated
Application Name
User Satisfaction
Score %
Average Response
Time
Error
Rates %
Business
Value
Comments
Abc Antivirus 65 2.5 seconds 20 Decommissioning Add Comments Here
Tally ERP 55 5 seconds 30 Maintenance Add Comments Here
HR Excellence 85 4 Seconds 15 Retain Add Comments Here
BambooHR 75 6.3 Seconds 50 Replace Add Comments Here
Add Software Here 40 10 seconds 60 Improve Add Comments Here

19. 19
Table of Content
Cost of Replacing Applications
05

20. Cost of Replacing Applications
20
The purpose of this slide is to show the difference between the cost of application being replaced and the total of new application .
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Application Category's
Replaced Application Cost
USD
Cost of New Application
Purchase
Annual Maintenance Cost
Total
Cost
Replacement Cost
Application 1 75,000 50,000 10,000 60,000 15,000
Application 2 654,000 400,000 100,000 500,000 154,000
Application 3 45,000 25,000 7,000 32,000 7,000
Application 4 XXXX XXXX XXXX XXXX XXXX
Application 5 XXXX XXXX XXXX XXXX XXXX

21. 21
Table of Content
Expected Results
06

22. Expected Result
22
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• Less duplication of
application leading to
lower out time &
increase in production
• Your text here
No Duplicate Applications Low Cost of Application
Management
• 65% reduction in the
total cost of application
maintenance & usage
• Your text here
Elimination of Poor/
Redundant Applications
• Elimination of redundant
application leading to
higher productivity
• Your text here
Automate Process
• New applications leading
to automation of
processes
• Your text here
Optimal Use of
Applications
• Optimal utilization of
existing applications
to their full potential
• Your text here
The following slide displays the expected results that the company is willing to achieve through effectively managing its applications.

23. 23
Table of Content
Optimizing the Performance of Current
Application Inventory
07

24. Optimizing the Performance of Current Application Inventory
24
This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
The following slide highlights various techniques through which the organization can ensure the optimal utilization of the remaining applications.
Application Activity Description
XYZ antivirus Efficient utilization
• Optimal utilization of software by trained individual
• Your text here
Tally ERP Scheduled test run
• A quarterly based prescheduled test run of application to detect
any malware or issue
• Your text here
Bamboo HR Update
• Schedule update of outdated apps to match the current
technological scenario
• Your text here
Add software here Bug fixes
• Real time bug fixes of apps/software to avoid lag or delay in
work schedule
• Your text here
Add software here Your text here
• Your text here
• Your text here

25. 25
Table of Content
Application Portfolio Management Dashboard
08

26. Application Portfolio Management Dashboard
26
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
8 12
24 32
16 10
14
18
30
7
24
10
0
10
20
30
40
50
60
70
Q1 Q2 Q3 Q4
Software 1 Software 2 Software 3
USD
Thousand
Cost of Maintenance
14
8
10
7
10
19
13
17
5
11
3 5
0
5
10
15
20
Q1 Q2 Q3 Q4
Software 1 Software 2 Software 3
USD
Thousand
Purchase Cost
Total Applications by Department
15%
22%
35%
28%
Your Text Here
Marketing
Finance
Human Resource

27. APM for Icons Slide
27

28. 28
Additional Slides

29. Bar Chart Template
29
75
64
39
48
38
23
15
32
52
19
0
10
20
30
40
50
60
70
80
90
100
FY '16 FY '17 FY '18 FY '19 FY '20
Sales
In
Percentage(%)
01. Product
This graph/chart is linked to excel, and changes
automatically based on data. Just left click on it
and select “Edit Data”.
02. Product
This graph/chart is linked to excel, and changes
automatically based on data. Just left click on it
and select “Edit Data”.

30. Our Team
30
DESIGNATION
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DESIGNATION
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DESIGNATION
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31. 30 60 90 Days Plan
31
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Days Plan
60%
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Days Plan
90%
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Days Plan
30%

32. Post It Notes
32
01
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02
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03
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33. Target
33
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01
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02
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03

34. 34
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