1. Shanita Brown shanitabrownerial@yahoo.com
3420 Finnian Way #332 Dublin CA, 94568
(510) 927-7720
PROFESSIONAL SUMMARY
Highly accomplished Executive Administrative Assistant with proven abilities in the management of multi Executive Level
Staff Members. Expert level of experience in maintaining high-active calendaring, travel itineraries, coordination of
meetings including visual presentations as well as hard copy material, project management, advanced level of
communication and interpersonal skills.
SKILLS
 Proven success in planning and directing executive-level administrative affairs and providing support to multi level
Corporate Officers including VP, President, and CEO
 Expert knowledge in calendaring and maintaining multi Senior Level scheduling via Outlook
 Advanced user of MS Office, SharePoint, SAP, Oracle, Lotus Notes, Office365 and Egnyte
 Excellent skills as a project manager for Senior Level Staff coordinating and completing multiple projects in a
deadline-oriented environment
 Adept at building strong business relationships with a diverse range of customers, coworkers, and management
 Demonstrates expert organizational skills while maintaining executive level professionalism
 Adaptable to challenges and quick changing environments
 Team player and ability to work independently with analytical and problem solving abilities
PROFESSIONAL EXPERIENCE
Ruckus Wireless
Executive Assistant to WW Sales August. 13- Current
 Responsible for performing tactical and strategic administrative support tasks to C-level staff
 Comprehensive understanding of the general/technical aspects of the job
 Works on assignments that are complex in nature and require considerable judgment, initiative, and
technical/specialized knowledge to resolve problems and/or develop recommended solutions
 May determine methods and procedures for new assignments
 Support multiple executives with administrative needs
 Prepare reports and interact with customers and vendors
 Events planning and coordination for local and remote locations (multi-location all hands, QBR’s, SKO’s, Big
Dog’s, team building events, volunteer events)
 Strong global meeting coordination using audio/visual technology
 Flawless execution of administrative activities, with high attention to detail, organization and process.
 Expense reporting
 Visa and travel arrangements for domestic and international
 Partner with other executive admins to support global IT-wide meetings and events
 Proven ability to manage assignments, work under pressure and consistently make deadlines.
 Seating/Cube assignment and monthly audit for local and remote locations
 Calendar management for C-Level direct reports
 Obtaining quotes and processing purchase orders and online orders as requested
 Assist in the preparation of correspondence, briefs, presentations, and packets for internal and external meetings
SanDisk
Executive Assistant ll to Memory Design Group August.12- April. 13
Responsible for providing comprehensive administrative support to the Vice President's of Memory Design.
 Handle sensitive information and maintain confidentiality of all personal and corporate matters
 Act as a liaison between the VP's, CEO and key Executive
 Collecting and preparing information for use in presentations, meeting minutes
 Prepare correspondence for the Vice Presidents

2.  Planning, organizing and managing multiple calendars
 Managed detailed expense reports, reimbursement and purchase requisitions submissions
 Organize community service events
 Purchases office supplies and staff amenities, maintain inventory
 Arrange complex foreign and domestic travel including full itinerary
 Scheduling international meeting using video conference, telepresence and WebEx
Kaiser Permanente May. 11- July. 12
Executive Assistant II to Process Partnership Group, KP Internet, MCoE
Independently provides most complex administrative support & project coordination for senior executive:
 Provides administrative support for assigned area of responsibility that exists within an executive's jurisdiction;
represents executive to ensure required action is timely
 Manages inquiries (phones, email, in person) & directs to appropriate parties based on functional/operational
knowledge; independently responds to routine to most complex inquiries
 Schedules the daily appointments for the executive
 Manages multiple calendars to include arranging complex special events; requires strong understanding of broad
business requirements & coordination of ambiguous dependencies
 Coordinates arrangements for executive meetings & other events
 Collects information for the executive to prepare for meetings & other events
 Travel & lodging arrangements for the executive as required. Independently composes complex & detailed
correspondence for senior executive(s) using in-depth KP knowledge, business acumen/functional using
organization policy or procedures; independently researches & updates department documents usually of a
confidential nature
 Independently designs & creates reports & participates in special cross-functional projects that require complex
project coordination & independent judgment, in response to business needs
 Manages executive travel & business expense budgets, as well as billing & payment authorization for planned &
unplanned expenses & special events; handles recharges across business units
 Anticipates & proactively resolves potential budget overages
 May assist the executive and/or Finance liaison with the development of preliminary budgets for cost center(s)
 Interacts w/ KP executives, board members & employees across multiple organizations, as well as external
representatives, serving as a liaison for the department/function to discuss & resolve complex administrative
matters, business processes, & project activities to facilitate department goal attainment
 Coordinates workflow across KP departments; designs & implements new processes as needed
 Exchanges & interprets non-routine information; works in collaboration with various levels of staff & management
 Develops solutions to complex problems & scope requiring a thorough knowledge of KP department practices &
the executive's area of responsibilities
 Provides periodic informal work guidance or direction & training to team members
 Trouble shoot problems related to the operation of computers, software, printers, phones and other office
equipment
 Exercises independent judgment & acts on behalf of executives within scope of authority
BellModular June. 10- Feb. 11
Executive Assistant to CEO
 Providing liaison between the CEO direct reports and key executives
 Assisting with business development activities, team meeting, events, luncheon etc as requested
 Planning and coordinating complex travel arrangement for domestic and international travel for the CEO
 Creating and formatting documents electronically including letters, memos, expense reports
 Managing CEO’s schedule /calendar including providing itineraries, scheduling appointments
 Assist with projects and special assignments by establishing objectives; determining priorities; managing time;
making adjustments to plans as necessary
 Post and maintain information on intranet wedsite pages
Ikanos communications Jan. 09 – Aug. 09
Legal Executive Assistant
(Contract – contract ended)
 Executive Assistant to Vice President, General Counsel and Director Human Resource
 Screen all incoming calls and determine, using professional judgment and common sense, if executive action is
required
 Coordinate meetings, prepare agendas, communications and materials, and distribute material for Board of
Directors and committee meetings

3.  Process Legal Representation Letters as needed
 Prepare complex and highly confidential Legal and Corporate related documents
 Process and expedite Legal billing expenditures monthly for the department
 Maintain the files for Service of Process and initiate the follow up
 Assist with the preparation and filing of forms, reports and related documentation
 Performing various high-level administrative tasks
Highland Hospital Nov. 08 – Dec. 08
Communication Specialist (External Affairs)
(Contract – contract ended)
 Worked specifically under the directions of the Public Affairs Department Director
 Plans and produces written graphic and photographic content for ACMC’s employees
 Newsletters, website, and visual communications media and publications coordinates
 Supervises the work of outside vendors and freelancers such as graphic designers, photographers, printers,
website designers and website developers in producing ACMC’s visual communications media and publications
 Prepare press materials and may handle routine media relations and provide technical support for various other
internal and external communications projects on behalf of ACMC
Bayer HealthCare Mar. 08 – Sep. 08
Administrative Assistant III Manufacturing Technology
(Contract – contract ended)
 Provided secretarial and administrative services for the Director, management, and principal scientists
 Scheduled meetings and maintained calendars for entire department
 Established and maintained filling systems, maintained existing databases and developed spreadsheets
 Managed all office tasks such as photocopying/collating documents, departmental supply and equipment
ordering, proof-reading/editing confidential and non-routine documents, screening/directing calls, catering, travel
arrangements and reservations
 Tracked all training, safety regulations and corporate policies (SOP’s)
Lawrence Berkeley National Lab Apr. 07 – Oct. 07
Executive Assistant
(Contract – contract ended)
 Executive Assistant to George F Smoot, Nobel Prize Winner for Physics 2006
 Served as primary administrative point of contact for all Division activities
 Using independent judgment, determined schedule priorities for the division director and key management
members
 Maintained online calendar programs and electronic and hard copy filling systems
 Provided detailed schedules, prepared international travel itineraries, scheduled airline flights and arranged hotel
accommodations
 Assisted in the preparation of reimbursement paperwork
 Resolved issues around unallowable expenses or problems with expense requests
 Ensured all travel was scheduled in accordance with LBNL (DOE) travel policy and guidelines
Help-U-Sell Apr. 05 – Mar. 07
Executive Assistant to VP of Operations
 Prepared monthly statements, annual reports, and assisted in annual audits
 Administratively supported the VP in creating and developing visual presentations for the CEO
 Prepared invoices, memos, letters, and financial statements utilizing database and presentation software
 Made travel arrangements: domestic, international, and personal
 Analyzed incoming memos, submissions, and reports to determine their significance and plan their distribution
 Organized programs, events, meetings and conferences by arranging facilities and caterers
 Worked independently in a fast- paced environment and acted as project manager for special projects
EDUCATION
University of Phoenix
Bachelors – Business Administration

4. Chabot College
Associates – General Education
UCSF
Training-Basic Insurance Concepts
IDX
IMF