2. Letter Vs Application
Application is always formal whereas letters may be formal
or informal.
In letters you explain your purpose while application needs
to have summarized and precise purpose.
Application is shorter in length compared to letters.
Subject Line is more significant in applications.
We don’t write two addresses in applications, we generally
begin with the designation of the reader.
3. Lay out : Beginning
1. Address your application to the person
whom you are writing, Initially, an applicant
has to address the authority by a designation
which is the head of the department or any
other concerned designation.
To
The Principal,
Sir Syed Education Society,
Wah Cantt.
4. Lay out : Beginning
To
The Director General
Health Department Lahore
2. Salutation:
Respected/dear / Honorable/ Venerable Sir or Madam
To whom it may concern
Dear Mr. Jones
5. Lay out : Body
Starting Phrase:
Direct: It is solicited, It is humbly requested, I am
writing to request, solicit, seek, supplicate
Indirect: Concern & request/problem and request
I am writing in reference to
introduction + problem(concisely)
6. Lay out : Body
Problem and Concern:
It can contain 1-2 paragraphs, very rarely would it
contain 1 paragraph. This section contains all
relevant information. Be very formal and concise.
Use formal vocabulary like
Regarding, in reference to, mentioned, concern,
furthermore, would like, I would be grateful if,
moreover, in order to, therefore etc
7. Lay out :Signalling the End
I look forward to receiving your consideration
Thanking you in advance for your consideration
I look forward to hearing from you
8. Lay out : Closing
Yours sincerely/faithfully/respectfully
Name
Signature
Date
