1. Dear Sir
I would like to submit my application for the above referred post.
I am B. Com graduate of Mysore University having administrative, secretarial and
computer background. I am having around 26 years experience, out of which 18 years in
overseas and 8 years in India reporting to the Senior Most Executives of the companies.
I am enclosing herewith my brief updated Bio-Data. The certificates and testimonials will be
produced at the time of interview.
I shall be grateful to you if you could please consider my application for the above opening
since it is matching my qualifications and experience.
Thanking you
Yours faithfully,
SATISH G. NAYAK
Mobile No. 00-966-507354815 (Saudi Arabia)
Res. No. 00-91-8282274586 (India)
Mobile No. 00-91-9322769574 (India)

2. B I O – D A T A
Name : SATISH GOPAL NAYAK
Address : House No. HSH-12
Hutha Calony, Bhadravathi – 577 301 (Post)
Shimoga – Dist., Karnataka, India
Contact No. : Mobile No. - 00-966-507354815 (Saudi Arabia)
Home No. - 00-91-8282274586 (India)
Mobile No. - 00-91-9322769574 (India)
E-mail address : satishgn1@yahoo.com
Date of Birth : 10.02.1966
Passport No. : Z2296706
Languages : English, Hindi, Kannada, Konkani and Arabic
Qualifications :
Educational : B. Com (Mysore University – 1986)
Technical : a) English Typing Senior
b) English Shorthand Intermediate
c) Computer Courses: MS Office, MS Access,
Tally–7.2, Lotus Notes, E-mail, Fonts
packages
d) Diploma in Computer Applications and
Graphics (Adobe Pagemaker– 7, CorelDraw
– 12, Adobe Photoshop-7)
e) Arabic Course (Short term)
Experience :
1) M/s. WorleyParsons, Kobar office, Saudi Arabia as Senior Administrator reporting to
Project Director for Marafiq sites from 10.12.2014 till date.
Collection of time sheets of site staff and submission to client with invoices, follow up of
payments, keeping track of payments received and outstanding invoices, follow up and co-
ordinate with client regarding approvals of submitted CVs of site staff, letters etc.
Calling and scheduling interviews of shortlisted Saudi candidates with respective
departmental heads under Saudisation, sending Interviewers Evaluation Reviews and
keeping updated the information with HR office, taking minutes of meeting of site staff,
follow up with H.O. Administrative personnel the requirements of site staff etc. submission of
drawings and documents to client office and keeping its records, flight and hotel bookings.
Contd ..2...

3. : 2 :
2) M/s. WorleyParsons, Saudi Arabia for their SIPCHEM (Saudi International Petro
Chemical Company), Jubail, Saudi Arabia project as Site Office Administrator from
12.07.2012 to 15.10.2014.
Updating Master Document Recording System of incoming and outgoing letters of
Contractor, transmission of outgoing letters, keeping track of letters to be responded,
maintaining personal records of site staff, liasoning with Head Office in the process and
renewal of Iqama, medical cards, exit and re-entry visas, Saudi driving license, tracking
information regarding Iqama, traffic fines, processing of site temporary access and
permanent IDs, vehicle site stickers, arranging vehicles, point person for time sheets, leave
requests, payroll, monthly expenses, third party invoices of site staff, coordination with
vehicle leasing companies for vehicle repair and maintenance, Multiple Exit and Re-Entry
passes etc., follow up with site staff, coordinate with H.O., update and submit time sheets
summary/labour reports to clients on weekly basis.
3) M/s. Kazmunai Services, Kazakhstan for their AGIP KCO project as Site Office
Administrator reporting to the Project Director from 07.01.2011 to 25.05.2012.
Typing all outgoing correspondence to the contractors and subcontractors, collecting
agenda items, attending and preparing minutes of site meetings, preparing memos, letters,
working on word, excel, power point etc., independently handing regular correspondence,
correcting and finalizing drafts, checking and marking of e-mails to the concerned persons of
the respective departments, preparing transmittals for drawings and documents, updating
Master Document Recording System of incoming and outgoing correspondence on daily
basis, stationery management at site, maintaining and updating hard copies of all project
files, documentations, scheduling meetings, fixing appointments, updating Time Sheets of
staff, international and domestic ticket bookings of employees and staff, managing the
movement of drivers at site and their time sheets, involving in administrative functions
wherever and whenever required at the site.
4) Veolia, Saipem and Al Jaber (VSA) consortium for their Qatar Shell GTL project (Pearl
Gas to Liquid project), Ras Laffan, Qatar as Executive Secretary reporting to the Project
Director from 17.11.2009 to 07.12.2010.
Typing all outgoing correspondence to the client, consultants and subcontractors, checking,
preparing and submitting Milestones, Progress Payment Certificates, stationery
management at site, updating Master Document Recording System of incoming and
outgoing correspondence on daily basis, maintaining and updating hard copies of all project
files, documentations, scheduling meetings, fixing appointments, updating Times Sheets of
staff, international and domestic ticket bookings of employees and staff, managing the
movement of drivers at site and their time sheets, involving in administrative functions
wherever and whenever required at the site, collecting agendas, attending and preparing
minutes of site meetings, preparing memos, letters, working on word, excel, power point
etc., independently handling regular correspondence, correcting and finalizing drafts,
checking and marking of e-mails to the concerned persons of the respective departments.
Contd .. 3 ..

4. : 3 :
5) M/s. SABIC (Saudi Basic Industries Corporation), Saudi Arabia as Administrative
Secretary reporting to the Head – Employees Relations and Compensation from 25.05.2007
to 16.11.2009.
Maintaining and updating more than 4,000 active files of employees through Kardex system.
Letters to various Consulates/Embassies for arranging visas of employees going overseas,
follow up and co-ordinate with employees, administrators, secretaries of all departments and
the management regarding issuance of medical cards, letter of appointment, employee
contracts, leave, resignation, final settlement etc. Preparing memos, letters, working on
word, excel, power point etc. Collecting agenda items, arranging and attending meetings
and preparing weekly minutes etc.
6) M/s. Voltas Ltd., Abu Dhabi, U.A.E. (One of the Tata’s group companies having overseas
MEP operations) as Executive Secretary reporting to the Project Director for their
Intercontinental Refurbishment Project, Abu Dhabi, U.A.E. from 05.10.2005 to 11.03.2007.
Taking dictation, independent correspondence, handling all site correspondence and part of
administrative work, submission of documents to consultant’s office, filing, documentation,
checking of e-mails, marking to the concerned persons, follow up of work with the
concerned executives of the company, keeping petty cash, monitoring movement of drivers,
follow up of work with the Head Office personnel etc.
7) M/s. Costain Abu Dhabi Company W.L.L., Das Island, Abu Dhabi (British managed
construction company) as Executive Secretary reporting to the Project Manager from
11.10.2004 to 28.06.2005.
All site correspondence, independent correspondence, checking of e-mails, distribution of
mails, filing, follow up with Head Office, mobilization of labour and staff at site, keeping track
of optima cards of oil fields, charter booking, hotel booking etc.,
8) M/s. Reliance Infocomm Ltd., Mumbai (telecomm company of Reliance Industries Ltd.,) as
Personal Secretary reporting to the Commercial Head from 01.09.2002 to 01.10.2004.
Independent correspondence, co-ordination and follow up of work with the executives,
preparing monthly itinerary of the boss and his subordinates, keeping track of the same,
monitoring staff muster and their attendance, checking and managing of e-mails, forwarding
to the concerned persons, opening and distribution of incoming mails, collection of various
daily reports and MIS, acting as a liaison between the management and senior executives,
collecting and preparing agenda items, attending, taking and preparing of minutes,
screening incoming calls of the boss, taking dictation, arranging video and audio
conferences, making hotel and airline reservations, maintaining files of routine and
confidential nature of correspondence, typing letters, memos, handing personal work of the
boss etc., whenever required.
Contd .. 4 ..

5. : 4 :
9) M/s. Six Construct Ltd., Dubai, U.A.E. (European based construction company) as Site
Secretary from 15.10.1993 to 13.12.2001.
Attending and taking minutes of meeting, taking dictation, typing letters, keeping schedule of
visits, calls to be made for the day by the General Manager, maintaining reminder,
confidential and routine files, reports etc., collection of reports from the sites and follow up of
the assigned works with the concerned executives and Head Office personnel while
reporting to the General Manager at Head Office.
Submission of quotations, keeping and updating records, documents, test reports required
to be submitted at the time of submission of tenders, preparation of pre-qualification
documents, all the secretarial works involved from the time of receipt of tender till the time of
submission of quotation while reporting to the Head of Tendering Department at the Head
Office.
Submission of reports to consultants regarding progress of works achieved, labour/staff at
site, clarifications to technical queries, submission and documentation of drawings, test
reports of lab, typing letters, maintaining project files, reports etc., follow up of works with the
Head Office personnel while reporting to the Project Managers at the site offices.
Giving the final shape to the drafted letters, independently handling correspondence
wherever it is required.
10) M/s. Ion Exchange India Ltd., Mumbai (multinational chemical company) as Personal
Secretary reporting to the Executive Vice President from 11.07.1988 to 08.03.1993.
Taking dictation, typing, interacting with the senior executives of the company, collecting
weekly/monthly reports, maintaining routine and confidential files, typing minutes, reports,
follow up of assigned works with the executives of the company, attending phone calls of the
boss etc.
SATISH GOPAL NAYAK