GennGlobal gives insightful content management advice that will enhance your productivity.

1. Thoughts
and
inspirations
from
CONTENT
MANAGEMENT
ADVICE THAT WILL
INCREASE YOUR
EFFICIENCY

2.  How you ever noticed that your cluttered and
unorganised desktop or filing system cuts into your
productivity?
 Sloppy organisation can waste a lot of your time,
naturally taking time away from productive tasks and
thereby hurting your efficiency.
 However, proper content and project management
practice, which govern how your documents and
projects are organised, stored, and managed, can help
you turn these hurdles into increased efficiency!
 Next, we will explore this topic, as well as providing a
few tips for organising your business.
INTRODUCTION

4.  Poor organisation practices can pose many problems
for you and your team.
 Chiefly, being unorganised costs extra time. The time
wasted on finding lost documents could easily be put to
good use on productive tasks.
 This can become a huge problem when your team is in
time-sensitive situations.
 When you are putting out a fire for a client, every
second counts. You absolutely don’t want to waste
time looking for your documents in these situations!
WHY POOR ORGANISATION IS BAD

5.  Beyond that, physical storage can become another
concern all its own, especially if you are dealing with
paper documents.
 Be sure to have a solid plan on how you will organise
your files so that you can keep track of everything
easily.
 This is especially true for confidentiality purposes—there
are some documents that you just can’t lose.
 Even if you don’t have a client who wants to remain
confidential, your HR department or equivalent will
have a great deal of sensitive information about all of
your employees, including addresses, phone numbers,
bank information, etc.
HOW POOR ORGANISATION HURTS

7.  Enough doom and gloom, let’s explore how you can
get organised and manage your documents
intelligently!
 First, when coming up with a strategy for storing
documents, be sure to get input from everyone that will
need to access your system. You’ll want to make sure
your choices make sense to everyone.
 For physical documents, it is worth spending a bit extra
to invest in high quality filing cabinets.
 For confidential documents, be sure to store them in an
especially safe place.
TIPS FOR IMPROVING YOUR
ORGANISATION

9.  Lastly, when coming up with categories for organising
your documents, don’t be too specific.
 Micro-managing this portion of the organisation process
can actually bog you down instead of speeding you
up, as it can easily create a complicated list of
folder/files that aren’t user friendly.
 Instead, create broad categories and fine-tune them to
fit your day-to-day needs at a later date.
 Good luck!
TIPS FOR IMPROVING YOUR
ORGANISATION