3. Tata Consultancy Services User Manual for Release, Estimation of MR Data
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Document Release Note
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Customer: Tripura State Electricity Corporation Limited (TSECL)
Project: TSECL R-APDRP Implementation
Document Details
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User Manual for Release, Estimation
of MR Data
1.0 User Manual for Release,
Estimation of MR Data
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Please keep them up-to-date using the release notices from the distributor of the document.
These are confidential documents. Unauthorised access or copying is prohibited.
Approved by: Mr. Rajat Datta Authorised by: Mr. Rajat Datta
Date: 23.03.2013 Date: 23.03.2013
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Document Revision List
Customer: Tripura State Electricity Corporation Limited (TSECL)
Project: TSECL R-APDRP Implementation
Document Name: SAP_TR_UM_DM_Release, Estimation of MR data
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About this Document
Purpose
This manual has been written to help user understand and use the application. It presents the
functional capabilities and operational details of certain Device Management processes in SAP
ISU, and contains the procedures that should be known for performing the business tasks using
SAP Device Management Process.
Intended Audience
This manual is intended for the personnel in the roles of ESD Managers (Supervisor).
Prerequisites
Following are the prerequisites for performing the tasks presented in this manual:
Functional Each user will be assigned a unique User ID and Password to access SAP.
Technical SAP Logon pad should be installed on the user’s Desktop and User’s
machine should be connected to the VLAN network.
Organization of this Document
Information in this document has been organized as follows:
Table 1: Organization of the Document
Chapter Description
Chapter 1 Introduction to SAP ISU.
Chapter 2 Getting Started with SAP.
Chapter 3 User Role Specific Transactions for DM Process in SAP.
Chapter 4-n General Access Transactions.
Appendix A
Appendix B
Typographical Conventions
The following table gives the details of the typographical conventions used in the document:
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Table 2: Typographical Conventions
Formatting Convention Type of Information
Key Names Keys on the keyboard appear in title case (first letter in upper case). For
example, Page Up, Caps Lock
A combination of keys is connected by a +. For example, Shift + Tab
means you should press the Shift key and the Tab key together.
Filenames Names of files are in italics. Example, system.mdb
Commands and Screen
element names
Buttons, check boxes, etc. Commands that you choose from the menus
or dialog boxes appear in title case and are bold-faced.
Example: Click Components from the Action menu.
User-entered text Text that you would need to enter appears in Verdana font.
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Contents
1. Introduction to SAP ISU .................................................................................. 13
1.1. Features of SAP ISU Release, Estimation of Implausible Meter Reading Process .............14
1.2 Application Name Environment.............................................................................................14
1.2.1 Software Environment.................................................................................... 14
1.2.2 Hardware Environment .................................................................................. 14
2 Getting Started................................................................................................. 15
2.1. Logging In...................................................................................................................................15
2.2 Using the Interface ................................................................................................................17
2.2.1 Using Menus and Toolbars ............................................................................ 17
2.2.2 Using Shortcut Keys ...................................................................................... 18
2.3 Logging Out...........................................................................................................................19
3 Release, Estimation of Meter Reading Functionality.................................... 20
3.1 Release, Estimation of MR Data...........................................................................................20
3.1.1 Release, Estimation using Meter Reading Unit .............................................. 20
3.1.2 Release, Estimation using Installation............................................................ 24
The total number of pages in this document, including the front and back cover pages, is 32.
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List of Figures
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List of Tables
Table 1: Organization of the Document................................................................................. v
Table 2: Typographical Conventions.....................................................................................vi
Table 3: Software Environment........................................................................................... 14
Table 4: Hardware Environment.......................................................................................... 14
Table 5: User roles and access rights ................................................................................. 15
Table 6: Menus and commands.......................................................................................... 17
Table 7: About the toolbar................................................................................................... 17
Table 8: Field reference table.............................................................................................. 28
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List of Abbreviations
Abbreviation Expanded Form
DM Device Management
ERP Enterprise Resource Planning
MRU Meter Reading Unit
MRD Meter Reading Date
SAP Systems, Application and Products in data processing
ISU Industrial Solution for Utilities
TCS Tata Consultancy Services
12.
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1. Introduction to SAP ISU
SAP is a packaged ERP application product of German based company SAP AG.
SAP provides standard business process solutions tailored for streamlining and optimizing
various business processes such as Finance, Human Resources management, Customer
Relationship Management, Sales and Distribution, Material Management, Supply chain
management e.t.c. which are followed in most companies around the world.
By implementing SAP based solutions, companies can streamline and optimise their
business processes in order to maximise their profits by optimally managing and utilising
their resources.
SAP ISU is an integrated Industrial Business Solution package designed specifically for
application in Utility Industry. It contains standardised and optimised business processes
which are followed by various Utility companies around the world.
SAP ISU package is structured to support various kinds of Utility industries operating in
various industry segments such as, Electricity Generation, Transmission, Distribution
industry, Gas (Petroleum products) Industry, Water Industry as well as Waste Water
(Sewerage) management industry, Media and Telecommunication industry.
SAP ISU basically consists of three modules, namely Metering, Billing and Collection.
Metering module contains various business processes such as maintenance of Consumer
master data (Consumer related information), Technical master data (Consumer’s Location
related information), Metering master data (meter related information), Scheduling dates for
periodic collection of meter readings, and entry of Meter Readings.
Billing module contains various business processes required for generation and delivery of
utility Bills to the consumers based on their usage of the utility service.
Collection module contains business processes required for collection of revenue from
consumers against the specific bills served by the utility company.
In this document we will be elaborating a specific DM related activity i.e. Release, Estimation
of Meter Reading data which is provided in SAP ISU package which will be used on a day to
day basis by users in various roles such as ESD Manager (Supervisor).
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1.1. Features of SAP ISU Release, Estimation of Implausible Meter
Reading Process
An ESD Manager (Supervisor) can access this feature of SAP ISU Device Management:
Release of the proper meter reading data to make the implausible readings plausible.
Estimation of improper meter reading data to make the implausible readings
plausible.
Certain features of SAP are commonly accessible by all users irrespective of their role:
Maintain personal user profile and set printing preferences.
Display Printing spool list to Preview / Reprint printout requests.
Adding a transaction to Favourites list
1.2 Application Name Environment
This section describes the software and hardware environment required to run SAP ISU.
1.2.1 Software Environment
Table 3: Software Environment
Operating System
Windows XP/ 2003/2007
Database
N.A
Server Software
N.A
Other Software
SAP Logon Pad
1.2.2 Hardware Environment
Table 4: Hardware Environment
Servers
Windows 2000 Advanced Server Limited Edition
Network Infrastructure
Routers and switches
Firewalls
Load balancers
Storage Area Network (SAN)
DNS
Communication
Infrastructure
ISDN and VPN
Other Hardware
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1.3. User Roles and Access Rights
This section describes the roles and access rights of various users that Application Name
supports.
Table 5: User roles and access rights
Access Rights Roles
Admin Business Area
Control
Front Office
<Create >
<Modify >
<Delete >
<Read Only>
<Assign/ Revoke User
or Group Permissions
on a Folder>
2 Getting Started
Access to SAP ISU application is limited to authorised users only. To use it, you must first
log on to SAP using your user ID and password. On logging in, Application Name allows you
to start any of the modules to which you have access rights
2.1. Logging In
To log on to SAP:
1. Double click on button located on your desktop.
2. SAP Logon pad opens up
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3. From the SAP Logon pad, select the SAP server name and click on ‘Log On’ button.
4. SAP Login page opens up as shown in the next figure
Figure 1: Login Page
5. In the SAP Login dialog box, enter your user name and password, and press ENTER.
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6. The SAP main page is displayed as shown in the next figure.
2.2 Using the Interface
This section introduces you to the screen elements (workspace, navigation menu and
common icons and buttons) you can use to interact with SAP ISU application and perform
various tasks and operations
2.2.1 Using Menus and Toolbars
SAP screen contains two menu sections as described in the below table
Table 6: Menus and commands
Menu Name Allows you to…
Favourites Menu This Menu contains a list of commonly used transactions
which the user may have marked as a favourite
User Menu This Menu contains list of all available transaction codes to
which the user has access.
A toolbar contains buttons with images (the same images you see next to corresponding
menu commands), menus, or a combination of both.
Table 7: About the toolbar
Icon Icon Name Description
Save By clicking on this button the user can save a
record.
Back By clicking on this button user can navigate back
to initial screen.
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Icon Icon Name Description
Exit / Log Off By clicking on this button user can exit a
transaction. This button also serves as a Log Off
button from the SAP Main screen.
Cancel By clicking on this button user can cancel a
transaction.
Create New Session By clicking on this button user can open a new
SAP screen session.
Generate Shortcut By clicking on this button user can generate a
short cut to the current transaction on his/her
desktop.
Help Displays Help topics for the currently opened
transaction. This can alternatively be done by
pressing ‘F1’ shortcut Key.
Create This button is used to create a new record.
Edit This button is used to edit an existing record.
View This button is used to view an existing record.
Add Row This button is used to add a new row to a table
entry form
Delete Row This button is used to delete a row from a table
entry form
Continue This button is used to continue on to next
operation.
Close This button is used to close a popup.
Execute This button is used to execute a transaction or an
operation.
Enter Multiple Selection On clicking this button, a multiple value entry
popup will open.
Delete an entry This button is used to delete a particular record or
entry.
Import from Text File Using this button, the user can import data from a
text file into a SAP selection screen.
Export to File Using this feature, User can export a list of data
from SAP to a MS Excel or MS Word file. User
can also copy the data to the clipboard and paste
it on the notepad to create a text file.
2.2.2 Using Shortcut Keys
To facilitate the speedy execution of standard functions, certain special key operations
have been defined. These operations can be carried out by pressing the appropriate
shortcut keys.
F1 key can be used to view Help topics about a Field, or a screen in SAP.
F4 key can be used to display list of values for selection in a particular field.
Ctrl + S to save a particular record in SAP.
Ctrl + P to print a particular screen.
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2.3 Logging Out
To log out from SAP:
In the SAP Main page, click on button to log off, alternatively click on the following option
from the main user tool bar located on the top of the screen:
System -> Log Off
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3 Release, Estimation of Meter Reading Functionality
This chapter explains the details of a SAP Device Management Process known as
Release, Estimation of Meter Reading Data. This chapter will demonstrate the sequence
of navigation through SAP screens for Release, Estimation of Meter Reading Data.
3.1 Release, Estimation of MR Data
3.1.1 Release, Estimation using Meter Reading Unit
Release or Estimation is a process of correcting meter reading and make the
implausible statuses of meter readings for a range of Meter reading units (MRUs), a
specific MRU or an Installation.
Access to these Transaction will be given to ESD Managers (Supervisors).
Steps Involved towards Release, Estimation using Single Installation
In SAP Easy Access Screen Type Transaction Code: EL27
A screen shown above will open up. Once the screen is displayed user needs to press
the box button shown below.
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Once the button will be pressed the user will be navigated to a screen where he/she
can enter the MRU (or range of MRUs) against which user wants to make the
implausible readings plausible.
User will enter the MRU (or range of MRUs) against Meter Reading Unit field and
press the EXECUTE (F8) button as shown in the below screenshot.
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After pressing the EXECUTE button, user will be able to see a screen with all the
records, which have become implausible, against that MRU given as input as shown
below.
For the ease of operation user is advised to sort all the records in
ascending/descending order based on the Meter Reading Note so that it becomes
easier to find those readings which are supposed to be either released or estimated.
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Now all the records having Meter Reading Note ‘000’ i.e. Normal Meter Reading, ‘007’
i.e. Advance Meter Reading should be released as shown below. Select all the
records and click on the Rel. without Correction button to let the meter readings
become plausible without any change.
Now all the records having Meter Reading Note ‘001’ i.e. Defective Meter Reading,
‘002’ i.e. ‘Inaccessible Meter’,’004’ i.e. Meter Stopped and ’005’ Meter Tampered
should be estimated as shown below. Select all the records and click on the Correct
button to generate estimated consumptions one by one.
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3.1.2 Release, Estimation using Installation
Steps Involved towards Release, Estimation using Single Installation
In SAP Easy Access Screen Type Transaction Code: EL27
Now choose the installation button and enter installation number and press ENTER.
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After pressing ENTER the following screen appears.
There are two ways to make the reading plausible which are either releasing the
readings or estimating the reading as required based on the meter reading note.
If the reading is required to be estimated then press the ESTIMATE button.
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Once the reading is estimated then save the reading by pressing the SAVE button as
shown below.
If the reading is required to be released without estimation then press the RELEASE
AND SAVE button.
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User can see a success message once the reading is saved.
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Table 8: Field reference table
Field Name Description
<Product Code> <Customers are given certain facilities through various schemes of
the bank. These schemes are categorised into three-digit product
codes. This is a mandatory field. You can type up to seven
alphanumeric characters.>
<CR ID> <The unique identifier for a customer. This is a mandatory field and
can have up to 8 alphanumeric characters. Example FORC0192>
<Short Address> <The short address of the customer. The XYZ application displays
this field when you specify the CR ID.>
<Minor A/C> <Account of a person who is below 18 years of age. Valid values
are Y and N. Default value for this field is N. If the account holder is
a minor, you must give the name of the guardian.>
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A <Appendix>
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B <Appendix>
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C Glossary
A Analysis Modeller A role responsible for creation of analysis models of the
various application components
Application Administrator A role responsible for administration of users, components,
servers, and assigning the roles and the components to the
users.
….. ……
B Build Server A server used for building and unit testing the component
code
This is a logical server.
…… ……
L Logical Server A directory or folder that has the software identified by the
name of the server
One or more logical servers can reside on a single physical
machine.
