Sap tr um_dm_meter reading entry screen_v1.0

TSECL R-APDRP, SAP IS-U Device Management
Release Number 1.0
User Manual for Meter Reading Entry Screen
August, 2013
Version 1.0

Tata Consultancy Services User Manual for Meter Reading Entry Screen
TCS Confidential i
Notice
© 2013 Tata Consultancy Services Limited
This is a controlled document. Unauthorized access, copying, replication or
usage for a purpose other than for which it is intended, are prohibited.
All trademarks that appear in the document have been used for identification
purposes only and belong to their respective companies.
TSECL R-APDRP Implementation
Tata Consultancy Services, Kolkata

TCS Confidential ii
Document Release Note
Notice No.:
Customer: Tripura State Electricity Corporation Limited (TSECL)
Project: TSECL R-APDRP Implementation
Document Details
Name Version Number Description
User Manual for Meter Reading Entry
Screen
1.0 User Manual for Meter Reading
Entry Screen
Revision Details
Action Taken
(add/del/change)
Previous page number New page number Revision description
Change Register serial numbers covered:
The documents or revised pages are subject to document control.
Please keep them up-to-date using the release notices from the distributor of the document.
These are confidential documents. Unauthorized access or copying is prohibited.
Approved by: Mr. Rajat Datta Authorized by: Mr. Rajat Datta
Date: 30.08.2013 Date: 30.08.2013

TCS Confidential iii
Document Revision List
Customer: Tripura State Electricity Corporation Limited (TSECL)
Project: TSECL R-APDRP Implementation
Document Name: SAP_TR_UM_DM_Meter Reading Entry Screen
Release Notice Reference (for release)
Revision
Number
Revision
Date
Revision
Description
Page
Number
Previous
Page
Number
Action
Taken
Addenda/
New Page
Release
Notice
Reference

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About this Document
Purpose
This manual has been written to help you understand and use the application. It presents the
functional capabilities and operational details of Device Management (DM) process in SAP ISU,
and contains the procedures that should be known for performing the business tasks using SAP
DM Process.
Intended Audience
This manual is intended for the personnel in the roles of Meter Readers (End User), Managers
(Supervisor).
Prerequisites
Following are the prerequisites for performing the tasks presented in this manual:
Functional Each user will be assigned a unique User ID and Password to access SAP.
Technical SAP Logon pad should be installed on the user’s Desktop and User’s machine
should be connected to the VLAN network.
Organization of this Document
Information in this document has been organized as follows:
Table 1: Organization of the Document
Chapter Description
Chapter 1 Introduction to SAP ISU
Chapter 2 Getting Started with SAP
Chapter 3 User Role Specific Transactions for DM Process in SAP.
Chapter 4-n General Access Transactions.
Appendix A
Appendix B

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Typographical Conventions
The following table gives the details of the typographical conventions used in the document:
Table 2: Typographical Conventions
Formatting Convention Type of Information
Key Names Keys on the keyboard appear in title case (first letter in upper case). For
example, Page Up, Caps Lock
A combination of keys is connected by a +. For example, Shift + Tab
means you should press the Shift key and the Tab key together.
Filenames Names of files are in italics. Example, system.mdb
Commands and Screen
element names
Buttons, check boxes, etc. Commands that you choose from the menus
or dialog boxes appear in title case and are bold-faced.
Example: Click Components from the Action menu.
User-entered text Text that you would need to enter appears in Verdana font.
References

Contents
1. Introduction to SAP ISU.......................................................................................... 10
2. Getting Started ........................................................................................................ 13
3. Meter Reading Entry Functionality ........................................................................ 17
The total number of pages in this document, including the front and back cover pages, is 30.

List of Figures

List of Tables
Table 1: Organization of the Document...................................................................... iv
Table 2: Typographical Conventions........................................................................... v
Table 3: Software Environment.................................................................................. 11
Table 4: Hardware Environment................................................................................. 11
Table 5: User roles and access rights....................................................................... 12
Table 6: Menus and commands ................................................................................. 14
Table 7: Field reference table..................................................................................... 25

List of Abbreviations
Abbreviation Expanded Form
DM Device Management
ERP Enterprise Resource Planning
ISU Industrial Solution for Utilities
MRU Meter Reading Unit
RAPDRP Restructured Accelerated Power Development and Reforms Programme
SAP Systems, Application and Products in data processing
TCS TATA Consultancy Services

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1. Introduction to SAP ISU
SAP is a packaged ERP application product of German based company SAP AG.
SAP provides standard business process solutions tailored for streamlining and optimizing
various business processes such as Finance, Human Resources management, Customer
Relationship Management, Sales and Distribution, Material Management, Supply chain
management etc. which are followed in most companies around the world.
By implementing SAP based solutions, companies can streamline and optimise their
business processes in order to maximise their profits by optimally managing and utilising
their resources.
SAP ISU is an integrated Industrial Business Solution package designed specifically for
application in Utility Industry. It contains standardised and optimised business processes
which are followed by various Utility companies around the world.
SAP ISU package is structured to support various kinds of Utility industries operating in
various industry segments such as, Electricity Generation, Transmission, Distribution
industry, Gas (Petroleum products) Industry, Water Industry as well as Waste Water
(Sewerage) management industry, Media and Telecommunication industry.
SAP ISU basically consists of three modules, namely Metering, Billing and Collection.
Metering module contains various business processes such as maintenance of Consumer
master data (Consumer related information), Technical master data (Consumer’s Location
related information), Metering master data (meter related information), Scheduling dates for
periodic collection of meter readings, and entry of Meter Readings.
Billing module contains various business processes required for generation and delivery of
utility Bills to the consumers based on their usage of the utility service.
Collection module contains business processes required for collection of revenue from
consumers against the specific bills served by the utility company.
In this document we will be elaborating on one of the DM processes provided in SAP ISU
package which will be used on a day to day basis by users in various roles such as Meter
Reader (End User), Supervisors (Managers).
.

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1.1. Features of SAP ISU Mass Meter Reading Entry Process
A Meter Reader can access following features of SAP ISU Meter Reading Entry Process for
a particular Zone:
 Enter Meter Reading details like MR Recorded, MR date, MR Note, Meter Reading
details.
 Enter Meter Reading details of a specific Installation.
 Enter Meter Reading details of various Installations under any specific MRU.
 Can check if user has given correct Consumption in Roll-over cases.
1.2. Environment
This section describes the software and hardware environment required to run SAP ISU.
1.2.1. Software Environment
Table 3: Software Environment
Operating System Windows XP/ 2003/2007
Database N.A
Server Software N.A
Other Software SAP Logon Pad
1.2.2. Hardware Environment
Table 4: Hardware Environment
Servers
Windows 2000 Advanced Server Limited Edition
Network Infrastructure
Routers and switches
Firewalls
Load balancers
Storage Area Network (SAN)
DNS
Communication
Infrastructure
ISDN and VPN
Other Hardware

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1.3. User Roles and Access Rights
This section describes the roles and access rights of various users that Application Name
supports.
Table 5: User roles and access rights
Access Rights Roles
Admin Business Area
Control
Front Office
<Create >
<Modify >
<Delete >
<Read Only>
<Assign/ Revoke User
or Group Permissions
on a Folder>

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2. Getting Started
Access to SAP ISU application is limited to authorised users only. To use it, you must first
log on to SAP using your user ID and password. On logging in, Application Name allows you
to start any of the modules to which you have access rights
2.1. Logging In
To log on to SAP:
1. Double click on button located on your desktop.
2. SAP Logon pad opens up
Figure 1: Login Page
3. From the SAP Logon pad, select the SAP server name and click on ‘Log On’
button.
4. SAP Login page opens up as shown in the next figure

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Figure 2 : SAP Login Page
5. In the SAP Login dialog box, enter your user name and password, and press
ENTER.
6. The SAP main page is displayed as shown in the next figure.
Figure 3 : SAP Easy Access Page
2.2. Using the Interface
This section introduces you to the screen elements (workspace, navigation menu and
common icons and buttons) you can use to interact with SAP ISU application and perform
various tasks and operations
2.2.1. Using Menus and Toolbars
Table 6: Menus and commands
Menu Name Allows you to…
Favorites Menu This Menu contains a list of commonly used transactions which
the user may have marked as a favorite.
User Menu This Menu contains list of all available transaction codes to
which the user has access.

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A toolbar contains buttons with images (the same images you see next to corresponding
menu commands), menus, or a combination of both.
Table 7: About the toolbar
Icon Icon Name Description
Save By clicking on this button the user can save a
record.
Back By clicking on this button user can navigate
back to initial screen.
Exit / Log Off By clicking on this button user can exit a
transaction. This button also serves as a Log Off
button from the SAP Main screen.
Cancel By clicking on this button user can cancel a
transaction.
Create New Session By clicking on this button user can open a new
SAP screen session.
Generate Shortcut By clicking on this button user can generate a
short cut to the current transaction on his/her
desktop.
Help Displays Help topics for the currently opened
transaction. This can alternatively be done by
pressing ‘F1’ shortcut Key.
Create This button is used to create a new record.
Edit This button is used to edit an existing record.
View This button is used to view an existing record.
Add Row This button is used to add a new row to a table
entry form
Delete Row This button is used to delete a row from a table
entry form
Continue This button is used to continue on to next
operation.
Close This button is used to close a popup.
Execute This button is used to execute a transaction or
an operation.
Enter Multiple Selection On clicking this button, a multiple value entry
popup will open.
Delete an entry This button is used to delete a particular record
or entry.
Import from Text File Using this button, the user can import data from
a text file into a SAP selection screen.
Export to File Using this feature, User can export a list of data
from SAP to a MS Excel or MS Word file. User
can also copy the data to the clipboard and
paste it on the notepad to create a text file.
2.2.2. Using Shortcut Keys
To facilitate the speedy execution of standard functions, certain special key operations
have been defined. These operations can be carried out by pressing the appropriate
shortcut keys.
F1 key can be used to view Help topics about a Field, or a screen in SAP.
F4 key can be used to display list of values for selection in a particular field.
Ctrl + S to save a particular record in SAP.

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Ctrl + P to print a particular screen.
2.3. Logging Out
To log out from SAP:
In the SAP Main page, click on button to log off, alternatively click on the following option
from the main user tool bar located on the top of the screen:
System -> Log Off

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3. Meter Reading Entry Functionality
This chapter explains the details of SAP Mass Meter Reading Entry Process and
Transaction.
This chapter will also demonstrate the sequence of navigation through SAP screens for SAP
for Mass Meter Reading Entry Process.
Mass Meter Reading Entry Process can be done in two ways. Either by using the Meter
Reading Unit or by using Installation.
Now type the Transaction Code ZIUDM_TRI_MR_ENTRY in the command field and press
ENTER

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After pressing ENTER the Transaction Code ZIUDM_TRI_MR_ENTRY, a Meter Reading
Mass Entry Screen will appear on which a valid (with open Meter Reading Order) Meter
Reading Unit or Installation can be given as input.

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3.1. Mass Meter Reading Entry through Meter Reading Unit
 Enter Meter Reading Unit in the specified field. (i.e. M028A00A)
 After entering MRU, press ENTER. The following Meter Reading Entry screen will
appear asking to enter MR Date, MR Note and MR Recorded of all the Installation
under that specific MRU

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 Enter MR date and press ENTER the control will move to MR Note field
The default value for the Note field is 000. But the user will be given restriction from 6
predefined entries which they can access by pressing 'F4' when the control will be in the
Note field

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 A list of 6 predefined MR Note entries with detailed description will open as shown
below. User needs to select one of them using upper / lower arrow keys and then
press ENTER. Now control will move to MR Recorded field of the first Installation.

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 Enter the MR recorded and press ENTER. The line gets selected by a yellow colour.
Lines which are selected in yellow colour are only entitled for getting saved.
 Please make sure that while entering reading for an installation one does not use
Mouse or Tab button to move to the other field, one should only use ENTER key to
move to the other field.
 If one does not use the enter key the line does not gets selected and is not entitled
for saving. For example as shown in the following figure:

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For installations 5000014397 and 5000000706 readings are entered using ENTER
button, so they are selected by yellow colour and are entitled for saving.
Whereas for installations 5000000379 and 5000000702 readings are entered using TAB
button and mouse, so they are not selected and are not entitled for getting saved.
Note: Please make sure one always use ENTER button only to move to the other
fields and does not use TAB or MOUSE.
 After the readings have been entered , click on the SAVE button as shown below
IF the given entries are saved successfully, then the system will go back to the Mass
Meter Reading Entry Screen with a message “XX of YY Reading Uploaded Successfully”
as shown below.
3.2. Single Meter Reading Entry through Installation
Mass Meter Reading Entry through Installation will have same process except that this
process will allow to enter values only for that specific Installation and not all Installation
MRU.

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 Enter the Installation and press ENTER
 Enter meter reading date and choose Meter Reading Note by F4 Help (If 000 is not
the desired Meter Reading Note), meter reading result by pressing ENTER to move
from one field to another.

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 Once done press the SAVE button to save the entry. A message with success status
will be displayed as shown above.
Table 7: Field reference table
Field Name Description
<Product Code> <Customers are given certain facilities through various schemes of
the bank. These schemes are categorised into three-digit product
codes. This is a mandatory field. You can type up to seven
alphanumeric characters.>
<CR ID> <The unique identifier for a customer. This is a mandatory field and
can have up to 8 alphanumeric characters. Example FORC0192>
<Short Address> <The short address of the customer. The XYZ application displays
this field when you specify the CR ID.>
<Minor A/C> <Account of a person who is below 18 years of age. Valid values
are Y and N. Default value for this field is N. If the account holder is
a minor, you must give the name of the guardian.>

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A <Appendix>

TCS Confidential 1
B <Appendix>

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C Glossary
A Analysis Modeller A role responsible for creation of analysis models of the
various application components
Application Administrator A role responsible for administration of users, components,
servers, and assigning the roles and the components to the
users.
….. ……
B Build Server A server used for building and unit testing the component code
This is a logical server.
…… ……
L Logical Server A directory or folder that has the software identified by the
name of the server
One or more logical servers can reside on a single physical
machine.

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