Tsecl user manual tr billing and printing

TSECL R-APDRP SAP IS-U Implementation,
Billing & Invoicing
User Manual on Billing - Billing ,Invoicing and
Printing
Sept, 2013
Version 0.1

Tata Consultancy Services User Manual SAP Billing – Individual Billing & Invoicing
TCS Confidential i
Notice
© 2013 Tata Consultancy Services Limited
This is a controlled document. Unauthorized access, copying, replication or
usage for a purpose other than for which it is intended, are prohibited.
All trademarks that appear in the document have been used for identification
purposes only and belong to their respective companies.

TCS Confidential ii
Document Release Note
Notice No.:
Customer: Tripura State Electricity Corporation Limited ( TSECL )
Project: R-APDRP
Document Details
Name Version Number Description
User Manual for Billing – Individual Billing &
Invoicing
0.1
Revision Details
Action Taken
(add/del/change)
Previous page number New page number Revision description
Change Register serial numbers covered:
The documents or revised pages are subject to document control.
Please keep them up-to-date using the release notices from the distributor of the document.
These are confidential documents. Unauthorized access or copying is prohibited.
Approved by: Authorized by: Rohit Bebarta
Date: Date: 01.09.2013

TCS Confidential iii
Document Revision List
Customer: Tripura State Electricity Corporation Limited( TSECL )
Project: R-APDRP
Document Name: User Manual for Billing & Invoicing
Release Notice Reference (for release)
Revision
Number
Revision
Date
Revision
Description
Page
Number
Previous
Page
Number
Action
Taken
Addenda/
New Page
Release
Notice
Reference

Tata Consultancy Services User Manual SAP FICA – Cheque Return
TCS Confidential iv
About this Document
Purpose
This manual has been written to help TSECL Official (End User) to understand and use the new
SAP application. It presents the functional capabilities and operational details of the Billing &
Invoicing process in SAP ISU
Intended Audience
This manual is intended for the personnel in the roles Supervisors Such as Supply Station
Manager
Prerequisites
Following are the prerequisites for performing the tasks presented in this manual:
Functional Each user will be assigned a unique User ID and Password to access SAP.
Technical SAP Logon pad should be installed on the user’s Desktop and User’s machine
should be connected to the VLAN network.

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Contents
1. Introduction................................................................................................................................7
1.1. Features of SAP ISU Billing & Invoicing Process.............................................................................................8
1.2. Application Name Environment.........................................................................................................................8
1.2.1. Software Environment................................................................................................8
1.2.2. Hardware Environment...............................................................................................8
2. Getting Started...........................................................................................................................9
2.1. Logging In..........................................................................................................................................................9
2.2. Using the Interface ...........................................................................................................................................11
2.2.1. Using Menus and Toolbars ......................................................................................11
2.2.2. Using Shortcut Keys.................................................................................................13
2.3. Logging Out .....................................................................................................................................................13
3. SAP ISU Billing and Invoicing .................................................................................................1
3.1. Installation Specific Billing and Invoicing.........................................................................................................1
3.2. Mass Billing and invoicing:................................................................................................................................5
3.3. Mass Printing/Re Printing and Spool Generation:..............................................................................................9
3.4. Invoice Reversal :.............................................................................................................................................11

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List of Abbreviations
Abbreviation Expanded Form
TCS Tata Consultancy Services
SAP System Application & Products
IS-U Industry specific Utilities
GL General Ledger

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1. Introduction
SAP is a packaged ERP application product of German based company SAP AG.
SAP provides standard business process solutions tailored for streamlining and optimizing
various business processes such as Finance, Human Resources management, Customer
Relationship Management, Sales and Distribution, Material Management, Supply chain
management etc. which are followed in most companies around the world.
By implementing SAP based solutions, companies can streamline and optimise their
business processes in order to maximise their profits by optimally managing and utilising
their resources.
SAP ISU is an integrated Industrial Business Solution package designed specifically for
application in Utility Industry. It contains standardised and optimised business processes
which are followed by various Utility companies around the world.
SAP ISU package is structured to support various kinds of Utility industries operating in
various industry segments such as, Electricity Generation, Transmission, Distribution
industry, Gas (Petroleum products) Industry, Water Industry as well as Waste Water
(Sewerage) management industry, Media and Telecommunication industry.
SAP ISU basically consists of three modules, namely Metering, Billing and Collection.
Metering module contains various business processes such as maintenance of Consumer
master data (Consumer related information), Technical master data (Consumer’s Location
related information), Metering master data (meter related information), Scheduling dates for
periodic collection of meter readings, and entry of Meter Readings.
Billing module contains various business processes required for generation and delivery of
utility Bills to the consumers based on their usage of the utility service.
Collection module contains business processes required for collection of revenue from
consumers against the specific bills served by the utility company.
In this document we will be elaborating on the FICA processes provided in SAP ISU
package which will be used on a day to day basis by users in various roles such as
Cashiers, Finance Managers, Supervisors (Supply Station Managers).

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1.1. Features of SAP ISU Billing & Invoicing Process
In a SAP ISU system Billing & Invoicing plays a very vital role. The Bill generation
process of the Utility is carried out in a Two Step manner as follows.
• In the first step, the current energy and demand Consumptions are processed and
calculation of billable charges based on current tariff is done with the generation of a
document containing the calculation outputs. This process is known as Billing.
• In the next step, accounting entry in the general ledger with posting of due dates,
Delay Payment Surcharge, arrears and surcharges is done for the charges obtained
from the Billing document. A Printable form is generated containing all these
information which is printed and handed over to the consumers concerned. This
process is known as the Invoicing.
1.2. Application Name Environment
This section describes the software and hardware environment required to run SAP ISU.
1.2.1. Software Environment
Table 1: Software Environment
Operating System Windows 7Operating System
Database
DB2
Server Software
SAP
Other Software SAP Logon Pad
1.2.2. Hardware Environment
Table 2: Hardware Environment
Servers Windows 2000 Advanced Server Limited Edition
Network Infrastructure Routers and switches
Firewalls
Load balancers
Storage Area Network (SAN)
DNS
Communication
Infrastructure
ISDN and VPN
Other Hardware

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2. Getting Started
Access to SAP ISU application is limited to authorised users only. To use it, you must first
log on to SAP using your user ID and password. On logging in, Application Name allows you
to start any of the modules to which you have access rights
2.1. Logging In
To log on to SAP:
 Double click on SAP Logon icon located on your desktop.
 SAP Logon pad opens up
Figure 1: Login Page
 From the SAP Logon pad, select the SAP server name and click on ‘Log On’ button.

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 SAP Login page opens up as shown in the next figure
Figure 2: SAP Login Page
 In the SAP Login dialog box, enter your username and password, and press ENTER.
 The SAP main page is displayed as shown in the next figure.

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Figure 3: SAP Easy Access Page
2.2. Using the Interface
This section introduces you to the screen elements (workspace, navigation menu and
common icons and buttons) you can use to interact with SAP ISU application and perform
various tasks and operations
2.2.1. Using Menus and Toolbars
SAP screen contains two menu sections as described in the below table
Table 3: Menus and commands
Menu Name Allows you to…
Favourite Menu This Menu contains a list of commonly used transactions
which the user may have marked as a favourite.
User Menu This Menu contains list of all available transaction codes to
which the user has access.
A toolbar contains buttons with images (the same images you see next to corresponding
menu commands), menus, or a combination of both.
Table 4: About the toolbar
Icon Icon Name Description
Save By clicking on this button the user can save a
record.

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Icon Icon Name Description
Back By clicking on this button user can navigate
back to initial screen.
Exit / Log Off By clicking on this button user can exit a
transaction. This button also serves as a Log
Off button from the SAP Main screen.
Cancel By clicking on this button user can cancel a
transaction.
Create New Session By clicking on this button user can open a new
SAP screen session.
Generate Shortcut By clicking on this button user can generate a
short cut to the current transaction on his/her
desktop.
Help Displays Help topics for the currently opened
transaction. This can alternatively be done by
pressing ‘F1’ shortcut Key.
Create This button is used to create a new record.
Edit This button is used to edit an existing record.
View This button is used to view an existing record.
Add Row This button is used to add a new row to a table
entry form
Delete Row This button is used to delete a row from a table
entry form
Continue This button is used to continue on to next
operation.
Close This button is used to close a popup.
Execute This button is used to execute a transaction or
an operation.
Enter Multiple Selection On clicking this button, a multiple value entry
popup will open.
Delete an entry This button is used to delete a particular record
or entry.
Import from Text File Using this button, the user can import data
from a text file into a SAP selection screen.
Export to File Using this feature, User can export a list of
data from SAP to a MS Excel or MS Word file.
User can also copy the data to the clipboard
and paste it on the notepad to create a text file.

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2.2.2. Using Shortcut Keys
To facilitate the speedy execution of standard functions, certain special key operations have
been defined. These operations can be carried out by pressing the appropriate shortcut
keys.
F1 key can be used to view Help topics about a Field, or a screen in SAP.
F4 key can be used to display list of values for selection in a particular field.
Ctrl + S to save a particular record in SAP.
Ctrl + P to print a particular screen.
2.3. Logging Out
To log out from SAP:
In the SAP Main page, click on button to log off, alternatively click on the following
option from the main user tool bar located on the top of the screen:
System -> Log Off

Tata Consultancy Services User Manual SAP FICA - Cheque Return
TCS Confidential 1
3. SAP ISU Billing and Invoicing
This chapter will also demonstrate the sequence of navigation through SAP screens for SAP
Billing and Invoicing Processes. As this process is totally dependent on the readings
entered in the system, so before the process begins the Portions that are to be billed needs
to be checked for any implausible readings. This can be easily done using the TCODE EL31
as discussed in the <Device Management> manual.
In SAP Billing and invoicing can be carried out Installation (individual) wise or Portion
(mass) wise. In this manual, we will discuss the Installation (individual) wise Billing process
in details
3.1. Installation Specific Billing and Invoicing
 Click on Individual Bill under Favourites from SAP Easy Access screen
OR
Enter T-Code EASIBI in SAP Easy Access Screen.
Figure 4: SAP Easy Access Page

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 In the Individual Bill screen, enter the Date of Billing, Installation/Contract
Account no. as shown and check the Print Bill Radio Button. Then press the execute
button or press F8
1. all the three Date in the Screen should be same and In any case it should not be in
Future.
2. Reconciliation Key should be populated automatically. Do not change it.
Figure 5: Create Individual Bill
 After you press , a pop up box like this will appear, press enter.

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 After you press enter, another pop up box like this will appear containing the
billing document no., press enter.
 After you press enter, another pop up box like this will appear containing the
Printing details, press enter.

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 After you press enter, a success message as shown below will come. in case
Billing is unsuccessful. The reason will be displayed in the log section.

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Application Form: In case, it is not automatically populated select ZTRBLAF_LTBILL
Output Device : If you want to print the spool directly then select SapWin or in case you want
to create a PDF then select LP01
3.2. Mass Billing and invoicing:
Overview
The transaction ZMASSBILL is a Program which performs billing and Invoicing of Multiple
Contract accounts or a Single Portion belonging to the authorization group of the user in
runtime or batch.
This T code only perform Billing and invoicing. To generate the Spool and print user need to
After this T code Execute EA60 or EA29 for generating spool , for which Step are covered in
Manual.
Step 1 :Type ZMASSBILL in Transaction Box

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Step 2
a Enter Date of Billing (Present date, on which bill is being
generated. In any case no future date should be entered)
b CONTRACT ACCOUNT
Enter Multiple or Single Contract Accounts using F4 help
OR
Enter the Single portion that need top be billed.
c PORTION: Enter Portion using F4 Help
d ID:Enter a 4 letter alphanumeric Run Id unique for this process
Step 3:

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Click this button or press F8 to start processing in run time
Step 4 :
Execute the Process in background or you can press F9

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Step 5: for PDF version of Bill Select LP)1 or in case you line printer is directly attached
with system then Pr Select SPAWIN
Step 6: Click Immediate
Step 7: Click save or press Ctrl+S

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3.3. Mass Printing/Re Printing and Spool Generation:
Step 1: Go to T code EA60 in SAP Easy Access Screen and press enter key in order to
execute.
Step 2 : Enter the portions or print document numbers that you want to print. Give 01 in the
Creation Reason field. Then check the Document simulated and Document posted check
boxes. All these steps are shown in the following screenshot.
Step 3 : Then click on print parameters. Write SAPWIN in output device field. Check the
output after last document check box . All other fields should be same as shown in the attached
screen shot.

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After the program is finished then a spool will be generated. The printout of the bill has to be
taken from the generated spool.
Step 4 : Go to Tcode SP02. Select the spool that was generated was generated after the
execution of EA60.
Step 5 : Go to Tcode ZPDF. Provide the spool no. in the spool field and click execute button to
store the bill in PDF format and then print.

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3.4. Invoice Reversal :
This Section explain how to reverse the Invoice/Bill raised for a single consumer or a group
of consumers
Step 1 : Execute the T code EA14 and input the information as shown in screen

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Step 2: Click on OK
Step 3: if you get a message, invoice reversal is completed it means it is successfully
completed. In case it is not reversed it means Consumer has made payment against that
Invoice raised and not Payment has to be reversed then only Bill can be changed.
Step 4 : After Bill reversal Meter reading for that consumer has to be reversed and again
Meter reading order has to be generated for that single consumer of Group of consumer
clubbed against a common MRU.

Tsecl user manual tr billing and printing

Tsecl user manual tr billing and printing

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