Project management software is software used for project planning, scheduling, resource allocation and change management. It allows project managers (PMs), stakeholders and users to control costs and manage budgeting, quality management and documentation and also may be used as an administration system.

1. University Institute of Information Technology (UIIT),
PMAS-Arid Agriculture University (AAUR), Rawalpindi
Introduction to Software Project Management
BSIT-6

2. Course Information
Course Title: Software Project Management (SPM)
Lecture Time:
Instructor: Bushra Hamid
Course Cr. Hrs: 03 Hours
Class Website: Course Materials: Syllabus, Lecture Notes, Projects,
Slides all available in due time

3. Course Organization - Learning and Assessment
SPM Course Contents
Lectures Assessmen
t
Quiz Assignme
nt
Project Demonstrati
ons

4. Course Reference Material
Primary Sources
▪ Managing & Leading Software Projects by F. Richard E. (Dick), 2009
(find e-copy at website)
▪ Software Project Management in Practice, Pankaj Jalote, 2008
Reference Text
▪ Sudhakar, G.P, Elements of Software Project Management,
2010 (Case Study)
▪ PMBOK Guide 4th edition (find e-copy at website)
http://ebookbrowse.com/pmbok-english-4th-edition-pmi-pdf-
d461809300
▪ Software Engineering, A Practitioner’s Approach by Roger S. Pressman

5. Software Project Management
=
Software + Project + Management
(Managing Projects to Develop Software-intensive Systems)

7. Course Objectives
Software Project Management (SPM) course introduces the students to the core
concepts of SPM including but not limited to planning, estimation, risk analysis and
management, execution, and monitoring software projects in a scientific way.
The course aims to disseminate theoretical knowledge and practical skills that can
help students to become successful software engineers in general and software
project managers in particular.
Fundamentals of Software Process and Project Management
Project Scheduling, Estimation and Risk Management
Economics of SPM, Advanced Topics and Learning Reflections

8. Do and Do not in the Lecture
Do
- Participate and contribute!
- Argue and counter-argue
- Basically, do whatever that promotes
discussion and learning regarding SPM and beyond
Do not
- Compromise class discipline (chats, off-line discussions)
- Be late, however if you are late do inform me
- Use mobile phones

9. Lecture 01
Software
Project Management

10. Lecture Agenda
▪ What is Software Project Management (SPM)
▪ Why Software Project Management
▪ Major Activities of Software Project Management
▪ Function of Effective of Management
▪ Factors of Successful SPM
▪ Professional Bodies & Introduction to PMI - PMBOK
▪ Course Contents, Learning Expectations and Outcomes

11. ▪ Software can be considered a product of engineering just like an
airplane, automobile, television, or an other object that requires a
high degree of skill to turn a raw material into a usable product.
▪ But software is developed or engineered, not manufactured! No
wear-out
▪ Software is a set of programs or data combined with its
documentation which is helpful or even needed to run the
application. (Hesse et al. 1984)
What is Software?

12. What is Software?
Software can be of different types:
- System software - Application software
- Engineering / Scientific software - Embedded software
- Product-line software - Web-applications
- Information system - Medical software
- Telecommunication software - Dependable software i.e.
Different Taxonomies?
Each type is exhibiting different characteristics e.g. Safety is more critical for Dependable
Software
This is one Facet of Project Situation
Stakeholders, Project Size, Team Expertise, Environmental & Organizational
Factors, infrastructure, Budget & Time. Level of information is available etc.

13. What is a Project?
▪ Project Management Institute (PMI) definition: A
project is a planned piece of work that has a specific
purpose, to create a unique product or service.

14. A project is characterized as follows:
• a one-time effort is planned
• starting and ending dates are prescribed
• a project team is assembled
• schedule and budget are allocated
• well-defined objectives are established
• activities are defined, roles are identified,
responsibilities are assigned, and authority is delegated
Software projects are temporary
organizational units
What is a Project?

15. ▪ Temporary
▪ It means that every project has a definite beginning and definite end
▪ End is reached when project’s objectives have been achieved OR it is
clear that objective will not be met. The project is terminated in such a
situation
▪ The term temporary does not apply to a project’s product or service
(which is a lasting result)
▪ Unique
▪ It means that the product or service is different in some
distinguishing way from all similar products or services
What is a Project?

16. ▪ Projects may involve a single person or thousands
▪ Projects may be completed in hours, several months or years
▪ Examples of projects; different situation
▪ Developing a new product or service
▪ Designing a new vehicle
▪ Constructing a building
▪ Running a campaign for political office
▪ Implementing a new business procedure or process
▪ And so on …
What is a Project?
Are Projects cancelled sometime before achieving the
objective...?

17. Management – an overview
▪ Managers: the group of individuals who make decisions about how a
business is run.
▪ A stream of decision and actions to achieve goal(s) efficiently and
effectively.
▪ Management is the process of designing and maintaining an environment
in which individuals, working together in groups, efficiently [and
effectively] accomplish selected aims.

18. What is Management?
It is a set of activities and tasks undertaken by one or more
persons for the purpose of planning & controlling the activities
of others in order to achieve an objective or complete an
activity.
Synergy: the combined effect is greater than the sum of the individual
effects
GOV.
Efforts
NGO’s
Work
Good
Social
Work

19. Management – an overview
▪ Effectiveness and Efficiency
▪ Effectiveness: The achievement of objectives
▪ Efficiency: The achievement of ends with least amount of resources
▪ Managing is concerned with productivity
▪ “Productivity” ?
▪ Productivity = outputs/inputs
▪ Productivity can be increased by
▪ Using “same” amount of resource but more output
▪ Using less resources but giving “same” output
▪ Using less resources but more output
▪ Business vs non-business

20. Five Core Functions of Management - I
▪ Planning
▪ Organizing
▪ Staffing
▪ Leading
▪ Controlling
▪ Involves selecting missions and
objectives and the actions to achieve
them
▪ Requires decisions making that is,
choosing future courses of action from
among alternatives

21. Five Core Functions of Management - II
▪ Planning
▪ Organizing
▪ Staffing
▪ Leading
▪ Controlling
▪ People working together in groups to
achieve some goal must have roles to play
▪ Organizing involves establishing an
“intentional” structure of roles for people
to fill in an organization.
▪ intentional in the sense of making sure
that all the tasks necessary to accomplish
goals are assigned.

22. Five Core Functions of Management - III
▪ Planning
▪ Organizing
▪ Staffing
▪ Leading
▪ Controlling
▪ Involves filling, and keeping filled the positions in the
organization structure.
▪ This is done by identifying work-force requirements,
inventorying the people available; and
▪ Recruiting, selecting, placing, promoting, appraising,
planning the careers of, compensating, and training or
otherwise developing both candidates and current
jobholders so that tasks are accomplished effectively and
efficiently

23. Five Core Functions of Management - IV
▪ Planning
▪ Organizing
▪ Staffing
▪ Leading
▪ Controlling
▪ Influencing people so that they will
contribute to organization and group goals
▪ Predominantly with the interpersonal
aspect of managing.
▪ Deals with problems arising from people’s
desires and attitudes. Their behavior as
individuals and in groups
▪ Involves motivation, leadership styles and
approaches, and communication

24. Five Core Functions of Management - V
▪ Planning
▪ Organizing
▪ Staffing
▪ Leading
▪ Controlling
▪ Measuring and correcting individual and
organizational performance to ensure that
events conform to plans
▪ Involves measuring performance against
goals and plans, showing where deviations
form standard exist, and helping to correct
them

25. Project Management
It is the discipline of planning, organizing, and managing
resources to bring about the successful completion of specific
project goals and objectives
PMI*, Project Management Body of Knowledge
PMBOK® Guide Project management is “the application of
knowledge, skills, tools, and techniques to project activities in
order to meet project requirements”
*The Project Management Institute (PMI) is an international professional society. Their web site is
www.pmi.org.

26. Context of your Learning:
Knowledge, Skills…
Project Management
Processes
Project Management Tools
Context
Managerial
Technical
Communication & Reporting
Planning
Scheduling
Control
Quality
Management
Risk
Management
HR
Management
Configuration
Management
Procurement
Management
Project Management

27. Software Project Management
A Software Project
Management is sub-
discipline of project
management in
which software projects
are planned, monitored
and controlled…
Management
Project Management
Software Project
Management

28. Adding the term SOFTWARE in Previous Definitions of Project
Management
Project management is the discipline of planning, organizing,
and managing resources to bring about the successful
completion of specific SOFTWARE project goals and objectives
Project management is “the application of knowledge, skills,
tools, and techniques to SOFTWARE project activities in order
to meet SOFTWARE project requirements”
Software Project Management

29. ▪ Software development is a complex undertaking particularly when it
involves many people working over a relatively long time.
▪ Hence software development projects need to be managed.
▪ Everyone involved “manages” to some extent, but the scope of
management activities varies for every person.
Software Project Management

30. Software Project Management (SPM) is the art
and science
of planning and coordinating the work of software
developers and other personnel
- to develop and modify software artefacts
- that are pleasing to users and customers
- that are developed and modified in an economical and
timely manner
- and that can be maintained efficiently and effectively
Software Project Management

31. Project Success Factors

32. Project Management Trade-off Triangle

33. Project Management Trade-off Triangle
▪ Know which of these are fixed & variable for every project

34. Project Success
Cost
Product
Time
Client/Customer Satisfaction

35. Introduction to Project Management Bodies

36. Project Management
▪ Professional Bodies
▪ Professional Organizations
▪ Project Management Institute (PMI)*
▪ Software Engineering Institute (SEI)
▪ IEEE Software Engineering Group.
▪ Certifications (offered by PMI)
▪ PMP (Project Management Professional)
▪ CAPM (Certified Associate in Project Management)
▪ PMBOK – Project Management Body of Knowledge, published by PMI
▪ Tools
▪ MS Project
▪ Primavera Project Manager
*The Project Management Institute (PMI) is an international professional society. Their web site is www.pmi.org.

37. PMI * - PMBOK
▪ The Project Management Body of Knowledge (PMBOK) is a collection
of processes and knowledge areas generally accepted as best practice
within the project management discipline.
▪ Generally accepted means that it is applicable to most of the projects
most of the time.
▪ IMP: Guidance for project management in all fields in general
however it is not specific to any engineering domain i.e. chemical,
system, software engineering or civil
▪ It is an internationally recognized standard (IEEE Std 1490-2003).

38. ▪ PMBOK recognizes 5 basic process groups and 9 knowledge
areas typical of almost all projects.
▪ The five basic process groups are:
▪ Initiating
▪ Planning
▪ Executing
▪ Monitoring and Controlling
▪ Closing
PMBOK

39. Questions/Discussion/Feedback