Lesson 5.pptx

Direction: Choose the letter of the best answer.
Write the chosen letter on a separate sheet of paper.

1. ___________________________________
POWERPOINT

2. ___________________________________
SLIDESHOW

3. ___________________________________
DESIGN TEMPLATE

4. ___________________________________
ANIMATION

5. ___________________________________
TRANSITION

LESSON 5: MS
POWERPOINT
ADVANCED TECHNIQUES USING MICROSOFT POWERPOINT

LESSON OBJECTIVES:
1. describe terms, views, and functions of Microsoft
PowerPoint;
2. discuss the tips on how to make effective presentations;
3. discuss how to add animation in a presentation; and
4. explain the use of hyperlinks in a presentation.

Microsoft PowerPoint is a powerful presentation software
that helps you produce an effective presentation in the form
of on-screen slides. It provides hyperlinks and several
animation styles such as Entrance, Emphasis, Exit and
Motion Paths. Animation and hyperlinks are great tools in
making a presentation more dynamic.
WHAT IS POWERPOINT PRESENTATION?

• PowerPoint was developed by a former Berkeley Ph.D.
student known as Robert Gaskins.
• The original name for PowerPoint was “Presenter” and it
was later changed to just “PowerPoint” to align with the
naming convention of other Microsoft Office products.
A BRIEF HISTORY OF POWERPOINT (AND FACTS
YOU DID NOT KNOW)

• In the year 1987, Microsoft bought the application for $14
million.
• The name of the company that developed PowerPoint
was Forethought, Inc.,
• Since the acquisition of PowerPoint back in 1984, the
owner of PowerPoint is Microsoft Corporation.
YOU DID NOT KNOW)

• The record for the longest PowerPoint presentation is
currently held by a group of students from Missouri, who
presented for 139 hours straight in 2017.
• In 2014, Ryan Allis delivered a presentation titled
“Lessons from my 20’s” with 1286 slides.
YOU DID NOT KNOW)

Create new presentation. Ctrl+N
Add a new slide. Ctrl+M
Apply bold formatting to the selected text. Ctrl+B
Open the Font dialog box. Ctrl+T
Cut selected text, object, or slide. Ctrl+X
FREQUENTLY USED SHORTCUTS

Copy selected text, object, or slide. Ctrl+C
Paste cut or copied text, object, or slide. Ctrl+V
Insert a hyperlink. Ctrl+K
Insert a new comment. Ctrl+Alt+M
Undo the last action. Ctrl+Z

Redo the last action. Ctrl+Y
Go to the next slide. Page down
Go to the previous slide. Page up
Start the slide show. F5
End the slide show. Esc

Print a presentation. Ctrl+P
Save the presentation. Ctrl+S
Close PowerPoint. Ctrl+Q

Identifying Basic Parts of MS
POWERPOINT

The Ribbon is the primary interface for accessing tools and
commands in PowerPoint. It consists of the following
components.
RIBBON

• Tabs − They are located at the top section below the title bar and
contain groups of related commands. Specifically, it includes,
Home, Insert, Design, Transitions, Animation, Slide Show,
Review, View, and Help menus.
RIBBON

• Groups − Groups are the combination of organized related
commands. Each group name appears below the group section.
• Commands − They are the predefined instructions of the
executable program. It exists in the form of Icons in the ribbon, for
instance, a group of Slides that contains New Slide, Layout,
Reset, Section, etc.
RIBBON

• This Quick Access Toolbar is a customizable toolbar that
provides quick access to frequently used commands.
• The Quick Access Toolbar holds a few buttons for
commands that you'll use often, such as Save, Undo, and
Redo. They’ll always be available, no matter which ribbon
tab is active.
QUICK ACCESS TOOLBAR

• This File menu bar performs file related operations such
as creating a new presentation, opening an existing file,
save, save as, printing the file, and so on.
FILE TAB

• The header or title bar of the presentation is located at
the top of the window. It presents the name of the active
presentation.
TITLE BAR

• This is the main area of the PowerPoint window where
slides are displayed and edited.
SLIDE AREA

• They are the four view buttons on the left of Zoom
control contain a series of icons. It allows you to
change the PowerPoint views.
SLIDE VIEW BUTTON

• Normal view − This is the presentation’s normal
view, with the slide sheet on the right and slide
thumbnails on the left. This view allows you to
select and rearrange the working slides.
SLIDE VIEW BUTTON

• Slide Sorter view − It shows all of the slides in a
tabular format. Only the slides can be arranged in
this view.
• Reading View −This window will allow you to
carefully read the slide. You cannot, however,
make any changes.
SLIDE VIEW BUTTON

• Visual Appeal: PowerPoint allows users to create visually
appealing presentations with a wide variety of design
templates, themes, and multimedia elements. The ability
to add images, charts, graphs, videos, and animations
makes it easier to illustrate complex ideas and captivate
the audience's attention.
ADVANTAGES OF USING MS POWERPOINT

• Organization and Structure: PowerPoint provides a
structured framework for organizing information. The use
of slides, bullet points, headings, and subheadings helps
presenters outline their content in a logical and organized
manner.

• Flexibility: PowerPoint offers flexibility in terms of
customization and adaptability. Users can choose from a
wide range of layout options, fonts, colors, and transitions
to tailor their presentations to suit their specific needs.

• Time Management: PowerPoint presentations can help
manage time effectively during a presentation. By
breaking down information into concise points,
presenters can stay on track and ensure that they cover
all essential topics within the allocated time frame.
PowerPoint's built-in timer and presenter view features
further aid in time management.

• Audience Engagement: PowerPoint enables presenters
to engage their audience through interactive elements
such as quizzes, polls, and hyperlinks. These features
encourage participation and interactivity, making
presentations more dynamic and memorable.

• Over-reliance on Slides: One of the main drawbacks of
PowerPoint is the risk of over-reliance on slides. Some
presenters may become overly dependent on the software
and rely heavily on the slides to convey information. This
can result in a monotonous presentation style and a lack
of personal connection with the audience.
DISADVANTAGES OF USING MS POWERPOINT

• Information Overload: Excessive use of graphics,
animations, and transitions can overwhelm the audience
and distract from the main message. Presenters should
be cautious not to overload their slides with unnecessary
information.

• Technical Difficulties: Issues such as software
compatibility, formatting errors, and equipment
malfunctions can disrupt the flow of the presentation and
undermine its effectiveness. Presenters should always
have a backup plan in case of technical glitches.

• Lack of Adaptability: This lack of flexibility may limit the
presenter's ability to address specific questions or digress
from the set structure. It can also make it challenging to
accommodate individual audience needs or adapt to
unexpected changes during the presentation.

• Potential for Boredom: Long, text-heavy slides with
minimal interactivity can lull the audience into a passive
state. Presenters must strive to keep the audience
engaged through effective storytelling, verbal
explanations, and audience participation.

• Don't read your presentation straight from the slides.
• Follow the 5/5/5 rule
“No more than five words per line of text, five lines of text
per slide, or five text-heavy slides in a row.”
SIMPLE RULES FOR BETTER POWERPOINT
PRESENTATIONS

PRESENTATIONS

PRESENTATIONS
• Don't forget your audience.
• Choose readable colors and fonts.

PRESENTATIONS
• Don't overload your presentation with animations
• Use animations sparingly to enhance your presentation

• Slide - is a single page of a presentation collectively, a
group of slides may be known as a slide deck. The
shortcut key to insert a new slide is Ctrl+M.
TERMS, VIEWS AND FUNCTIONS IN
MICROSOFT POWERPOINT

• Design Templates – are pre-designed graphic styles that
you can apply to your slides.

• Slide Show Button - a collection of pages arranged in
sequence that contain text and images for presenting to
an audience. You may press F5 if you want to start your
presentation from the beginning of the slides or you may
click the slide show button to display the current slide in
the presentation.

• Animation - is a set of effects which can be applied to
text or graphics within a slide.

• Transitions - are motion effects that when in Slide Show
view add movement to your slides as you advance from
one slide to another.

• Presentation Views – These are the buttons that you use
to change views into normal, outline, slide sorter, notes
page, and reading views

• Normal View – a simplified layout of the page so you can
quickly key, edit, and format the text.

• Notes Page View - displays your slides on the top portion
of the page, with the speaker notes for each slide in the
notes pane on the bottom of the pane.

• Slide Sorter View – allows you to see thumbnails of all
the slides in your presentation to easily rearrange them.

1. Minimize - Keep slide counts to a minimum to maintain a
clear message and to keep the audience attentive.
2. Clarity - Use a font style that is easy to read.
3. Simplicity - Use bullets or short sentences.
TIPS IN CREATING AN EFFECTIVE PRESENTATION

4. Visuals - Use graphics to help in your presentation but
not too many to distract the audience.
5. Consistency - Make your design uniform.
6. Contrast - Use light font on dark background or vice
versa.
TIPS IN CREATING AN EFFECTIVE PRESENTATION

• Create an animation where one person wants to pass the
ball to another person.
ANIMATION

• To add animation, do the following:
• 1. On the first slide of your presentation, change the
layout into a blank layout.
To do this, follow the steps below:
• – Click the Home tab.
• – On the Slides group, click Layout.
• – Click Blank.
ANIMATION

Draw two objects in the form of a man using PowerPoint’s
shapes.
To do this, follow the steps below:
• Click the Insert tab.
• Click Shapes and select the appropriate shapes as
shown on the figure using a black fill color for the two
men, dark red for the ball and green for the rectangular
ground.
ANIMATION

3. Right-click the slide thumbnail on the Slides pane and
click Duplicate Slide.
ANIMATION

4. Move the right hand of the first man a little
backward.

5. Right-click the first slide thumbnail on the
Slides pane and click Copy.
6. Paste the slide after the second slide on the
Slides pane.

7. On the third slide, click the ball.
8. Click the Animations tab.

9. Click Add Animation and then select More Motion
Paths. Add Motion Path dialog box will appear.

10. Click Arc Up and then click OK. The
motion path will look similar to the one below.
Adjust the motion path such that the arrow is
extended up to the hands of the second man.

11. Make sure the motion path is still selected. Click
Animation Pane on the Advanced Animation group.
12. On the Animation pane, click the drop-down arrow
on the Oval animation and then select Effect Options.

HOW ANIMATION IS HELPFUL IN A
PRESENTATION
1. Adding life to the presentation.
2. Presenting information in story-form.
3. Adding vibrant colours and eye-catching designs.
4. Making information more memorable.

HYPERLINKS IN A PRESENTATION
• Hyperlink allows you to easily navigate your slides during
your presentation. It allows you to link to another slide in
the current presentation, another slide in a different
presentation, another file or webpage, or email address.

• Hyperlinks are usually activated by clicking on the text or
image. Text hyperlinks are usually in color blue and
underlined. When you use hyperlinks only the location of
the source file is stored in the destination file, the linked
data or file remains in the source file. The data in the
destination file is updated whenever the source file is
updated.

To insert a hyperlink to a webpage,

With hyperlinks, you can
• Add links to any webpage that contains the data you want
to direct readers to the relevant information.
• Jump to the next/previous slide.
• Jump to a particular slide from another PowerPoint
presentation.
• Add a link to open a local file from your PC, and
• Open a video file from an online platform.

ACTIVITY
Answer the following items in not less than
three sentences. Write your answer on a
separate sheet of paper.
(1 whole sheet/ bypair)

ACTIVITY
1. List at least five real life situations where you can use
Microsoft PowerPoint.
2. What is the significance of using hyperlinks in your
presentation?
3. Cite three instances where animation styles are useful
in presentations.
4. Discuss the steps on how to add animation in a
presentation.

Answer the following items in not less than three
sentences. Write your answer on a separate sheet of paper.
(1/2 crosswise)
1. In your own perspective as a student, how important is
Microsoft PowerPoint?
2. What are the benefits of using PowerPoint as a tool in
the classroom?
3. Make an acrostic out of the word POWERPOINT.
ASSIGNMENT

Lesson 5.pptx

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