Management project

1. COMPANY: H.NIZAMDIN& SONS (PVT) LTD. | D-64 S.I.T.E Area near Sher Shah
Chowrangi Karachi

2. Contents
 Introduction
 Company History
 Vision
 Mission
 Business lines
 OrganizationalValues
 Company Hierarchy
 OrganizationalFunctions
• Human Resources
• Administration
• Accounts & Finance
• InternalAudit
• Information Technology
• Procurement
• Marketing & Sales
• Production
• Quality Assurance
• Maintenance
• Supply Chain.
 Swot Analysis
 Organization Culture
 Organization Communication System
 Analysis
Introduction
H.Nizam Din & Sons is a fifth generation family-managed business that traces its proud history dateback to
1869 based out of LahoreBritish India. Today NIZAM has stateof the art production facility in Karachiand
Lahoreand is a leading player in the globalhumanitarian relief sectorhaving integrated production lines in
Tents, Blankets, kitchen sets and Tarpaulin. Nizam has a proven track record of developing and delivering
quality products in disasteraffected areas all across theglobe. Impressive unparalleled history and skilled
workmanship in tent manufacturing gives NIZAM a uniqueproposition and competitiveout of theindustry.
Nizam uncompromising attitudein ensuring product quality throughout production process is thereason
of ourlong-standing survivalin the business and is a testament in ourbrand statement – engineered to
survivesince 1869.
NIZAM, today is a trusted name and symbolof quality and excellence in tent manufacturing segment. In
orderto sustain ourleadership position, strong brand and unmatchedimagein the market, NIZAM has
embarked upon an exciting journey oftransforming its family-owned business into world-class corporate
organization. To support this transition to aprofessionally-run organization owners havebrought onboard
seasoned and accomplished professionalmanagement teamwhich reflects upon theirunwavering
commitment to bring desired culturalchangewhile maintaining its positivelegacy.
The Company currently is grossing overconsolidated revenueofUS$30Million with the exports account
for 95% of its total sales with 5% accounts forlocal/domestic sales. The Company has established its global
presencethrough joint venturewith European partnerALPINTER and created a trading vehicle of HNDS
InternationalLLC to reach out to internationalcustomers globally and enhanceits cross-bordertrading
activities through its global footprint warehousing facilities all across the globe. Theglobal trading arm of

3. NIZAM generates roughly about USD$5Million of sales through trading. TheCompany’s export markets
spread from the Australasian continent to the North American continent.
The Company enjoys thepatronageofMinistries, Defense, Heads of State and otherDignitaries abroad due
to its maintaining an impressive track record and legacy of delivering outstanding customerservices over
150 years which has made ‘NIZAM’ a symbolof trust.
The consolidated revenuemix of USD$ 30Million comes from the relief business which accounts for65% of
the totalrevenuemix and from conventionaltextiles such as sales of canvas fabrics, canvas tarpaulin and
canvas made-ups which makes up about 35% of thetotal sales. Thenatureof relief business is hugely
volatile and highly unpredictableas disastercan strikeany region in the world and it changes entire
business scenario forNIZAM. NIZAM recognizes that thereis a hugeuntapped potentialin local sales in
Military and local premier aid organizations like UNICEF, UNHCR, IOM, STCF, IFRC, PRCS, however dueto
oversaturation, low barrier to entry, vendordevelopment in this sectormakes margins very low and
competitive to new entrants.
CompanyHistory
NIZAM WAS ESTABLISHED IN1869, AND HAS EVER SINCE ENJOYED A PROUD HISTORY AND PRIDES ITSELF
WITH OVER A CENTURY OF QUALITY SERVICE ITHAS PROVIDED TO ITS PATRONS
H. Nizam Din & Sons (Pvt) Ltd. is a fifth generation family business. TheCompany has long-standing history
and vintagesince 1869. The Company has evolved from a single tent manufacturing business into
diversified business portfolio with interests in Textile, Hospitality, Recycling, Energy and Retail. NIZAM has
a nationwidenetwork of offices and manufacturing facilities in Karachi, Lahoreand Islamabad on over
600,000 sq. Ft. Today NIZAM has a global footprint with Warehousing in Panama, Belgium, UAE, Pakistan
and China.
At NIZAM we valueour employees and their continuous training. An emphasis in research & development
has made us progress and becomeleaders in niche industries. Weemploy over1500 People directly /
indirectly in ournetwork of offices and facilities.
Realizing that future growth of the organization is dependent on diversification and industries which offer
high growth potential within Pakistan, NIZAM has now ventured aggressively into sectors ofFranchised
Retail and Solar Energy.
We are now aligning ourselves with Industry leaders in Retail and SolarEnergy Globally who are looking to
join hands in exploiting theopportunities within Pakistan.
Since 1869, consistent quality and an emphasis on services has made NIZAM a Symbolof Trust Globally.

4. Vision
 To bea role model in thebusiness world.
 To create sustainable opportunities in theeconomy.
 To providelevel returns to; Society, Employees and Stakeholders.
 To conduct businesswith all based on utmost sincerity.
Mission
 We strive to be thebest in ourindustry by continuing to manufactureand provideservices at excellence.
Keeping a human resourcefocus and a commitment to understand ourvalued customers and partners.
 Our aim is to create themost innovative, inspiring, efficient, practical and economical solutions that
benchmark us in the International& Local markets.
Business lines of HND
Business Lines
RELIEF
Canvas
TENTS
Made-ups

5. Organizational Values
SHARED VALUES
We share goals and hold ourselves and each other accountable.
We take ownership of the team’swork and personally commit to finding solutions.
We communicate effectively by sharing information, skills, and knowledge to achieve success.
We support the growth and development of all members of the team.
We share and celebrate success by valuing and recognizing each contribution
VISION STRATEGYMISSION
Professionalism:
→We are qualified, skilled,committedandpassionatein everything we do
→ We personally commit tocontinuous improvement andprofessionalgrowth.
→ We take pridein producing high-quality work and delivering exceptional serviceto internaland externalcustomers.
→ We exhibit prideinprofessionalappearance, language andbehavior.
→ We respectothers, express sincereappreciation,and positively influencethosearound us.
→ We are dedicated ambassadors for theNIZAMorganization.
Integrity:
→We act with uncompromising honestyand integrity and model ethicalbehavior
→ We do the rightthing, always.
→ We appropriately questionactions inconsistent with our core values.
→ We make honesty and transparency thefoundation for allactions.
→ We avoid theappearanceofimpropriety.
Innovation:
→We are driven by continuous improvementand innovation is inour DNA
→ We find new ways to makethings better.
→ We optimizeresults by working smarter.
→ We are empoweredto takerisks, learnandgrow.
→ We learnfrom ourfailures and our successes.
Accountability:
→We are accountableindividually and in teams for our behaviors, actions and results
→ We mainly responsible for our success.
→ We take ownershipof issues and makedecisions.
→ We have meaningful, authentic and business focused objectives.
→ We have candidandtransparent appraisals.
Empowerment:
→We empower our talented peopleto taketheinitiativeand to dowhat's right.
→ We have opportunityto playa more active rolein our work.
→ We are taking responsibility for improving theway thatthings are done.
→ We can make moreand bigger decisions.
→ we are gaining competitiveedge.
→ We innovatecontinuously.

6. Company Organogram

7. Functions
Organization Functions:
Quality
Assurance
Maintenance
Human Resources
Administration
Accounts &
Finance
Internal Audit
Procurement
Production
Marketing &
Sales IT
Supply chain

8. Human Resource
In Nizam Human resourcedepartment havevarious function which was includehiring, promotions,
reassignments, position classification and grading, salary determination, performanceappraisalreview and
processing, awards review and processing, personneldataentry and records maintenance, consultation
and advisory services to management and employees such as conduct problems , performanceproblems ,
policy development, technicalpolicy interpretation, Benefits planning , employee grading, workers
compensation and attendancesystem.
 ANALYSIS:
 Strength
1. In Nizam i saw theoutstanding recruitment planning system, they first
make manpower planning sheet with coordination ofotherdepartments
and they ask their yearly business plan and then ask thenew employees
recruitment of quarterly basis and recruit the employeeaccordingly.
2. They planned their HR cost annually basis.
3. They have a good controlon workers and staff becausethey havestrong
relation with union.
4. They organizeworker brilliantly becauseof thedepartmentalstructuring
5. They decentralized the departments so communication is easily to
happen with everyone, even any oneis allowed to meet with directors.
 Weakness
1. Many times they recruit on referrals basis.
2. Non managerial workers which working in thefield are illiterate so they
don’t plan to arrange any skill trainings.
3. Other departments HODs interfere on HR matters.
4. Performance appraisal functions are not happen fairly.
HR
Functions
HR planning
Recruitment &
selection
Training &
Development
Employee
Engagement
Compensation
&
Benefits
HR Strategies

9. Administration
In Nizam “Administration Department”is a most important department. They are taking actions
on legal matters and general regularoperations. Administration department in Nizam have someeffected
administratorwho are thelink between an organization’s various departmentsand ensurethesmooth
flow of information from one part to theother.
 The security is completely handled by administration. For maintaining theorganization
security they are maintaining the visitor’s entry record and security personnelchecking
the employee’s ID card.
 Administration department managing thefire hydrant and also gives training the
employees regarding the fire fighting
 They are managing thehousekeeping oftheorganization.
 They are organizing thecompany scrap to sell different vendors.
 They are managing contractorand theirworkers
 They look after the organization externalaudit like (ISO, Walmart, IFRC, etc.)
 ANALYSIS:
 Strength
1. They have a lot of capability to manage every task in urgent notice.
2. Admin team always active.
3. They resolve complain on urgent basis.
4. Team work shown in their team.
5. They controlling things too sufficiently.
 Weakness
1. They aren’t planned the housekeeping oftheorganization so many times
organization was not cleaned properly
2. They have shortageofadmin team so oneperson did so many jobs.
3. Many times they mismanaged things becauselack of education
4. They have should focus on his domain but they are managing compliance
section also
5. They controlthings properly but some time they interfere on other
department’s domain also.
Accounts & Finance
In Nizam Accounts & Financedepartment are managing all Nizam group accounts and finance
section, from the regularaccounts and financial statements. Thedepartment ensureto the top
management each transaction is happen thorough theaccounts and financedepartments, they areusing
the Enterpriseresourceplanning systemformanaging the company accounts.

10.  They are making the threeyear budget by seeking the business plan and forecast the
company profit and loss.
 They are handling the vendors and contractorspayments.
 They are organizing theERP system.
 They gives ERP training to employees who have concern with ERP.
 They are collecting data from others department for inventory and payments.
 They are preparing the sales reports for profit sharing.
 At theend of the year they submit the balancesheet to the Top Management
 Analysis
 Strength
1. Departmentalemployees are working as a team so themistakes of them
are easily hide with the team efforts.
2. Department couldn’t delay thepayments, they pay on time as they
committed to vendors and contractors.
3. They organizing thetasks equally and donetime whateverthe working
environment is.
 Weakness
1. Accounts and Financedepartment are not maintaining the inventory at
ERP on daily basis.
2. They didn’t timely reconcile their bank statements and put burden ofthe
work on others to do.
3. They are mainly doing dataentry becausethey always want easiest type
datato feed instead of not using their proficiency.
4. They are not following the company business plan.
Internal Audit
In Nizam InternalAudit department is the backboneofHND Business Management, HND Top
Management is total dependent on InternalAudit department, IA functions in Nizam is to provide
independent assurancethat an organization risk management, governanceand internalcontrolprocesses
are operating effectively. Wehave a professionalduty to providean unbiased and objectiveview.
 Attending meetings with HODs to develop an understanding ofbusiness processes.
 Visiting to different departments to meet relevant staff and obtain documents and
information.
 Researching and assessing howwell risk management processes areworking and
recording theresults.

11.  Providing ad hoc advice and guidanceto managers and staff at all levels, sometimes by
delivering courses and training sessions.
 Preparing charted and non-charted reports.
 Did Payroll Audit at every month.
 Analysis:
 Strength
1. Department havethe knowledgeablestaff, who knows all auditing tactics.
2. Department organizetheir task according to the business
3. They are strictly stick with organization vision
4. They present the strong internalcontrols to thedepartments
 Weakness
1. They assume such things which was not really occurs in the organization
and present wrong report on assumption.
2. Department are not following thecompany policies and approved
something directly from the owners.
3. Department never follows the properchain of command.
4. Interfere HR, Admin and finance matters many times.
Information Technology
In Nizam information technology department managing domain, server and websites. Hardware
repairs, upgrades, maintenance, and relocation. Softwareinstalls, upgradeand maintenance. IT
department also managing theERP systemof all overthe Nizam group and catercomplaints.
 Provide one-on-oneend-userincident & service request resolution overthephonefor
workstation software.
 Delivers, tags, sets up, and assists in theconfiguration of end-userworkstation hardware,
software and peripherals.
 Diagnoses and resolves end-usernetwork orlocal printer problems, PC hardware
problems, e-mail, Internet, and local-area network access problems.
 Coordinates timely repair of workstation equipment covered by third-party vendor
maintenanceagreements.

12.  Performs minor desktop hardwarerepairfor workstation equipment and peripherals that
are not covered by third-party vendormaintenanceagreements.
 Helps install local area network cabling systems and equipment such as network interface
cards, hubs and switches.
 ERP managing ERP database
 Servermanaging of thegroup.
 Analysis
 Strength
1. All overdepartment are highly professional.
2. They providerapid actions on complaints.
3. They organizethe work proficiently
4. They are maintaining the ERP systemwithout any consultancy.
5. They are resourceful for every task.
 Weakness
1. They are purchasing theproduct by self which createproblems to them.
2. Organization didn’t providelatest machines and equipment.
3. They didn’t providetheir annualpurchaseplan which creates problemfor
them.
Procurement
In Nizam Supporting this flow requires purchasing to understand business requirements.Buy
products and services at the right price from theright source. At theright specification that meets users’
needs in the right quantity for delivery at theright time to the right internal customer.
 Evaluation and selection of suppliers
 All purchases should go through theapproved procurement processes
 Engineering and otherfunctionalinputs are part of this process
 Sales personnelshould not beallowed to enter contractualagreements without
procurement’s involvement
 Increasing useof sourcing teams
 Review of specifications or statement of work
 Review therequirements for the material or service being provided
 May be able to suggest alternativestandardized materials that can save theorganization
money
 Periodic review of requisitions can allow greater leveraging of requirements
 Acting as theprimary contact with supplier.

13.  Analysis
 Strength
1. Developing and maintenanceof policies and processes
2. Introducing and leveraging appropriatetechnology and systems
3. Defining procurement strategy and structure
4. Developing plans and measures
5. Providing procurement leadership to the organization
6. Providing professionaltraining and growth opportunities foremployees
 Weakness
1. Departments can’t maintain their suppliers.
2. Suppliers payment not process on time.
3. They don’t havepropersupplierrecords
4. Only 4 person was in procurement department and they havelot of
burden on theirshoulder.
Marketing & Sales
A sales and marketing department performs market research, develops promotionalplans and
manages personalselling strategies. Often, marketing is a separatefunction from sales. Marketing does
the research and strategic communication planning, while the sales department implements selling-
specific promotionalstrategies.
 Meets marketing and sales financial objectives by forecasting requirements; preparing an
annualbudget; scheduling expenditures; analyzing variances; initiating correctiveactions.
 Determines annualand gross-profit plans by forecasting and developing annualsales
quotas forregions; projecting expected sales volume and profit for existing and new
products; analyzing trends and results; establishing pricing strategies; recommending
selling prices; monitoring costs, competition, supply, and demand.
 Accomplishes marketing and sales objectives by planning, developing, implementing, and
evaluating advertising, merchandising, and tradepromotion programs; developing field
sales action plans.
 Identifies marketing opportunities by identifying consumerrequirements; defining
market, competitor's share, and competitor's strengths and weaknesses; forecasting
projected business; establishing targeted market share.

14.  Improves product marketability and profitability by researching, identifying, and
capitalizing on market opportunities; improving product packaging; coordinating new
product development.
 Sustains rapport with key accounts by making periodic visits; exploring specific needs;
anticipating new opportunities.
 Provides information by collecting, analyzing, and summarizing dataand trends.
 Protects organization's valueby keeping information confidential.
 Updates job knowledgeby participating in educationalopportunities; reading professional
publications; maintaining personalnetworks; participating in professionalorganizations.
 Accomplishes marketing and organization mission by completing related results as
needed.
 Analysis
 Strength
1. They have leadership and communication.
2. Department havetechnical proficiency.
3. Department haveteam work
4. Organizing and planning work according to theorganization vision and
mission.
 Weakness
1. Owner of thecompany not allowing to work independently.
2. They have lack of funds for their department.
3. They have someconflict with R&D department.
Production
In NIzam Production is the functionalarea responsibleforturning inputs into finished outputs
through aseries of production processes. TheProduction Manageris responsibleformaking surethat raw
materials are provided and madeinto finished goods effectively. Production are handling somevarious
functions.
 Yarn Doubling: In this functions they are doing thedoubling theyarn from oneconeto
another.
 Weaving: They preparethe fabric for processing.
 Dyeing: They dyed the fabric.
 Knitting: Through this function they knit the blanket.
 Raising: They raise thefabric and blanket to removethe fluff
 Stantor: Through this function they removed thejoints.
 Cutting: Through this they cut the fabric into pieces.
 Stitching: Stich the tent and blanket according to theorder.
 Packing: pack the tent in the boxes with equipment’s.
 Bailing: Make bale of themultiples blankets.
 Analysis:
 Strength

15. 1. Proper organized and defined teams
2. Proper and maintained equipment.
3. Qualified and experienced managers.
4. Ability to achievethe targets.
 Weakness
1. Not following the business plan consistently.
2. Work disorganized many times.
3. Workers are not following the SOPs
Quality Assurance
Quality assurancedepartment play acrucial role in business by ensuring that products
meet certain standards ofquality. They plan, direct orcoordinatequality assuranceprograms and
formulate quality controlpolicies. They also work to improvean organization's efficiency and profitability
by reducing waste.
 To ensurethat employees working in production areaware of quality requirements.
 They aim to make production employees responsibleformanaging their own quality
standards.
 Work with theproduct development teamto establish quality standards.
 Quality assurancedepartment work with suppliers to help formulate quality standards for
the goods.
 Minimizes thetime and cost of inspection, and contributes to thequality ofthe finished
product.
 Quality assurancedepartment reviewstatistical data from the production lines to identify
quality problems.
 They analyze thedataand recommend changes to production processes orquality
controls to eliminate the problem.
 They also analyzerecords of product returns to identify specific problems ortrends over
time.
 Continuous quality improvement reduces manufacturing costs and improves overall
product quality.

16.  Analysis
 Strength
1. Quality assurancedepartment work with suppliers to help formulate
quality standards forthe goods.
2. Analyze thedata and improves it for thebest
product.
3. Continuous quality improvements on Nizam
product.
 Weakness
1. Team was sufficient but not attending
trainings.
2. They are not organizetheir work according to
planning.
Maintenance
In Nizam Maintenancedepartment to Ensures that equipment is properly designed, selected, and
installed based on a life-cycle philosophy ofan asset, Maintenancedepartment to maintain keep in
existing condition preserve, protect keep from failure or decline theultimate goal of maintenanceis to
provideoptimal reliability which meets the business needs ofthe company.
 Ensures that equipment is properly designed, selected, and installed based on a life-cycle
philosophy ofan asset.
 Ensures that equipment is performing effectively and efficiently.
 Establishes and monitors programs forcritical equipment analysis and condition
monitoring techniques.
 Reviews deficiencies noted during correctivemaintenance.
 Provides technical guidancefor machines.
 Maintains and advises on theuse and disposition ofstock items, surplus items, and rental
equipment.
 Promotes equipment standardization.
 Monitors new tools and technology.
 Develops standards formajormaintenanceoverhauls and outages.
 Makes cost-effective benefit review of themaintenanceprograms.
 Optimizes maintenance strategies.
 Analysis:
 Strength
1. Department are took reactive approach in maintenancein HND
2. Department are doing team work.
3. Department can absorb any kind of working condition

17.  Weakness.
1. They are reactive but not proactive.
2. They are not following the Safety policy while doing thework.
3. They are purchasing thematerial not going through proper
channel.
4. They have to organized and planned thereworking many time
they delay the becauseofmismanagement.
Supply Chain
In Nizam Supply chain management (SCM) is theoversight of materials, information, and
finances as they move in a process from supplierto manufacturerto wholesaler to retailer
to consumer. Supply chain management involves coordinating and integrating theseflows
both within and among companies.
 In Nizam they first make the Supply chain plan with the coordination of
marketing.
 They organizethe plan and give orders to thesupplier.
 They controlthe raw material thorough inventory section and distributeto the
production.
 After complete themanufacturing process they organizethegoods into the
warehouse.
 Shipped thegoods to thecustomeron planned dates.

18.  Analysis
 Strength
1. They have thebest plans available and lot of alternatives.
2. Supply Chain manager is experienced havea vast pool.
3. They have a strong bond with logistics team
 Weakness
1. Production team is not supportiveand hidethings with them
2. Marketing team not given the dates and properplan which occurs
error on working.
3. They have to face external disturbancealso which cause errors.
SwotAnalysis:

19. Organization Cultureon ice
Berg:

20. Organization Communication
In Nizam They Are doing lateral communication, every employee is
allowed to communicate with any department to do the work as best can
possible.

21. Analysis:
About discussing all over the functions of H.Nizam Din & Sons
(pvt) ltd, I analyzethat there are few majors’ pointswhich is
mentioned below:
 They planned their work and start to do it but not organize the
work accordingly with the plan which cause them failure many
times at the end.
 They so much expected with human resource department but not
providing them authority.
 They didn’t control the things properly like they make a company
but it was only on paper.
 They did many things on paper but not following properly.
 In Nizam din every department is bond to under status quo
system. Which is bond them to not bring the innovative ideas.
 Planning must have to more develop and following.
 Internal Audit departments should stick with their domain unless
interfering others matters.
 Finance department is ruining the ERP system in Nizam. They
should have to hire ERP financial consultants so they can guide
them.
 SOP’s should maintain for every department and did work
according with them.

22. Contact Information:
Name : Irfan Shahzad
Designation : Chief Internal Auditor
Phone : +92 300 8296 513
Email ID : irfan.shahzad@nizamcanvas.com