This document contains a summary of Parvin Shaikh's career profile and qualifications. She has over 10 years of experience in legal documentation, secretarial functions, and office administration. Her most recent roles include working as a personal assistant to the managing director at Emirates Neon Group for 3 months and as an executive assistant and administrator in the legal documentation group at Deutsche Bank Operations International Global Services Pvt. Ltd. for 7 years and 4 months. She holds an MBA and bachelor's degree in commerce and is proficient in Microsoft Office, legal documentation tools, and various computer programs.

1. PARVIN SHAIKH
Mobile: 056 972 0112 / 8451941061
~E-mail: parveenshaikh2832@yahoo.com /
parveeniscute@gmail.com
CAREER OVERVIEW
 An astute professional with over 10 years of rich experience in Legal Documentation, Secretarial Functions
and Office Administration;
 Proficient in performing secretarial functions, operations, conducting meetings, preparing & filing statutory
documents / returns, etc.
 Holds the distinction of handling administration, secretarial / legal due diligence; possesses practical and
business focused approach to work.
 An out-of-box thinker with strong interpersonal skills and adept at maintaining cordial business relationships
with legal counsels and external agencies.
 Demonstrated capacity to provide comprehensive support for executive-level staff, excel at scheduling
meetings, co-ordinating travel and managing all essential tasks.
Name of the Organization Work Profile Time period
Emirates Neon Group, UAE Personal Assistant to
the Managing Director
Aug’15 – Dec 15
Deutsche Bank Operations
International Global Services Pvt.
Ltd., India
Executive Assistant
and Administrator -
Legal Documentation
Group – Derivatives
Feb’08 –
June’15
WORK EXPERIENCE:
[3 months] [Emirates Neon Group]
[7 Years, 4 months] [Deutsche Bank Operations International Global Services Pvt. Ltd]
SECRETARIAL:
 Acting as an interface between the business leaders and all other stakeholders.
 Assisting in arranging flawless travel within India & abroad.
 Assisting in work allocation for different regions like New York, London, Singapore
and Hong Kong for a team of 43 lawyers.
 Assisting in keeping a tap on the life cycle of the agreement.
 Post travel related expense statement and settle the claims by tracking
reimbursements.
 Assisting in ensuring prompt and effective follow up on all internal and external
meetings based on calendar information.
 Planning and scheduling meetings and appointments.
 Proactively plan and schedule and gear up work basis minutes of meeting.
 Following up with action items and trail management from review/strategy
meetings with senior management team.
 Ensuring the closure of discussions and action items from leadership meetings.
 Co-ordinating for events/conferences.

2.  Making necessary arrangements for visitors.
LEGAL:
WORKFLOW MANAGEMENT, PROCESS IMPROVEMENT & ESCALATION HANDLING
 Manage work allocation for NY, UK, SGN, HK and Sydney and ensure high quality,
optimum productivity, timely delivery and KPI compliant.
 Maintaining allocation spreadsheet to ensure accuracy of information and effective
communication.
 Controlling the documentation tools like Paragon Legal Module, Legal Workflow
Tool, Document Assembly Tool.
 Coordinating with seniors in different regions (NY, UK, SGN, HK and Sydney) for
proper flow of work in Mumbai.
 Supporting Global Netting and Regulatory compliance team for a document
management perspective.
 Handling execution process of agreements.
 Fully familiar with the negotiation and finalization process of Investment Banking
Master Agreements like ISDA & CSA, GMRA, MRA, Tri-party, MSFTA, Give UP
Agreement, Equity Prime Brokerage and Foreign Exchange Prime Brokerage
Agreements.
 Managing individual capacities and priorities across the whole team.
 Ensuring completion of team’s appraisal in liaison with the management and HR
team.
 Coordinating with the various teams and facilitating bridging the gap.
 Meticulously provided the required information to the team in Mumbai and the
respective on-shores for the effective completion of work assigned.
 Spearheaded the gamut of operations as:
o Development of an application for Global Legal Department
o Suggested Web Based Software to increase the efficiency and manage the
negotiators time efficiently.
 Escalation Handling:
o Effective handling of the escalated issues from the delivery and support teams.
o Taking fire fighting measures for a smooth and timely resolution to the critical
issues raised.
ADMINISTRATIVE:
 Adept at developing and maintaining administrative processes that reduce
redundancy improve accuracy and achieve organizational objectives.
 Managing IT and Communication Infrastructure for a team of 43 lawyers.
 Familiar with IT and Communication Infrastructure of a Global Investment
Banking.
 Revamped excel record keeping and reporting to furnish executives with more
accurate data.
 Office administration
 Excellent organizational and time management skills – ability to prioritize daily
tasks.

3.  Ability to perform effective judgement in recognizing scope of authority.
 Improved efficiency by organizing mounds of paperwork into confidential, detail-
oriented filing system.
 Reliability in protecting confidential information.
 Liaising with different internal support functions like CRES, Facility Help Desk,
Transport, HR, Security, Finance, IT and Communication.
 Working as an eBCM, F&T SPOC.
 Working as an Area Warden.
 Working as a mentor for the Bangalore Credit Team.
 Working as a mentor for the Bangalore Client On Boarding Team.
MANAGEMENT INFORMATION SYSTEM:
 Created MIS for the entire team from scratch after incorporating best practices
from other teams.
 Conducting periodic audits to trace the life cycle of the agreement.
 Preparing weekly and monthly reports.
 Running reports from the tools to determine the aging and the status of an
agreement.
 Monitoring and Analysis of monthly reports.
 Other adhoc reports.
HUMAN RESOURCE MANAGEMENT:
 Supporting internal talent acquisition and off boarding.
 Initial screening of resumes of the applicants.
 Conducting tests and first round interviews with the candidates.
 Coordinating interviews with HR Personnel.
 Maintaining HR database.
TRAINING:
 Training new resources on using various document tools.
 Training new resources on banks processes and policies.

4. EDUCATIONAL / PROFESSIONAL QUALIFICATION
Course Undertaken
Name of the Institution /
College
Passing
Month/ Year
Grade /
Percentage
PGDBM Sikkim Manipal University
Results
Awaited
----
MBA Kaizen Institute Aug 2015 A+
Bachelor of Commerce [B.Com] Mumbai University Mar’1999 First Class
Diploma in Computerized
Personal Secretaries
Davar’s College of
Commerce, Mumbai.
Feb’ 2008 B+
PERSONAL DOSSIER
I. Personal Details
 Gender : Female
 E-mail : parveenshaikh2832@yahoo.com
 Languages Known : Urdu, English, Hindi, Marathi & Gujarati
 Hobbies : Travelling, Gardening
II. Achievements / Extra-curricular Activities
 Dexterously participated in:
o First Aid Training conducted by St. John Ambulance, Mumbai.
o Active Member for Cultural Forum, organized cultural activities at junior
college level in 1995 & 1996.
o Green Warrior Team at Deutsche Bank
o Active CSR member at Deutsche Bank
o Fire fighting training conducted at Deutshce Bank premises.
 Holds the merit of being awarded Think Cap for Erehwon Programme.
 Holds the merit of being awarded Appreciation Certificate for Business Continuity
and Resiliency Program from Deutsche Bank.
III. Computer & Other Literacy
 Well versed with Ms-Office including MS-Front Page, Internet Surfing, Tally 5.4,
PageMaker, CorelDraw, HTML, Photoshop, Lotus Notes, Dreamweaver and
Windows.
 Knowledge of stenography @ 80 w.p.m. & typing speed @ 60 w.p.m.
IV. References
 On request