The Importance of HRMS and ERP Integration for Your Company
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Enterprise Resource Planning (ERP) systems are designed to provide a ‘single point of truth’ concerning a company’s resources. However, Human Resource Management Systems (HRMS) have often evolved as separate software solutions from the rest of the company’s ERP system.
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The Importance of HRMS and ERP Integration for Your Company
- 1. Start Time: 2:00pm EST Live Webinar: Webinar Audio: You can dial the telephone numbers located on your webinar panel. Or listen in using your microphone or computer speakers. Welcome! Employer Solutions The Importance of HRMS and ERP Integration for Your Company
- 2. Webinar DetailsWebinar Details • Presentation is roughly 1 hour • All phone lines are muted • PowerPoint slides and video recording will be available after the session. • If you have any questions during this webinar – please type them in your Questions Box located at the bottom of your webinar panel | Employer Solutions
- 3. Webinar DetailsToday’s Presenter Mark Boutilier | Net@Work Senior Solutions Engineer | Employer Solutions Practice • Over 30 years Developing and Implementing HR and Payroll solutions • Ten years as HR Administrator • American Payroll Association Member | Employer Solutions
- 4. | Employer Solutions Enterprise Resource Planning
- 5. | Employer Solutions Why Are Most Systems Not Integrated Disconnected systems Data control issues Uneven Growth Legacy systems
- 6. | Employer Solutions Data Control: Where does payroll reside? ERP HR Finance Payroll Skills Capacity Corporate Culture Latest Investment
- 7. | Employer Solutions Human Resources Goes Its Own Way Looking for the ‘Best of Breed’ Solution
- 8. | Employer Solutions Specialized HR System Requirements Compliance Reporting Confidentiality Internet Access User-centric Human Resources Employee Data
- 9. | Employer Solutions Growth creates Complexity Employment Life Cycle
- 10. | Employer Solutions Why the Call for Integration? •Need to eliminate duplicate transactional data •Consistency across organization •Value of HR ‘Big Data’ for making informed organizational decisions.
- 11. | Employer Solutions Need to eliminate duplicate entry • Employee indicative information • Historical data • Job and Pay changes • Benefit costs and trends • Training and certifications • Employee recruiting and retention • Payroll expenses and liabilities.
- 12. | Employer Solutions Benefits of eliminating duplicate entry •Save time and effort (Think $) •Eliminate errors in data input •Minimize time lapse between entries in one system and the other.
- 13. | Employer Solutions Data Consistency Across Organization • Eliminate multiple data sources to update and maintain • Create ‘Single Point of Truth’ about employee data • Facilitate report creation – single source of data. • Foresee challenges and track errors • Coordinate and manage problems • Clearer view across organization.
- 14. | Employer Solutions Big Data from HR http://blog.bersin.com/bigdata-in-hr-why-its-here-and-what-it-means/
- 15. | Employer Solutions Digging Deeper and Faster from Sage People
- 16. | Employer Solutions Value of HR Data for Business Decisions: ERP • How does employee turnover effect revenues? • What are available employee skillsets when bidding for projects • Incorporate workforce management (Time & Attendance data) into Job Costing. • Performance to determine training needs and monitor results For example . . . . .
- 17. | Employer Solutions Measuring the ROI of Mentorship and Coaching Return on Investment – (Proceeds-Cost)/Cost For Example . . . . . Assuming the cost to replace and train an employee is 150% of their salary (Retained employee wagesx150) - cost in time and money of mentoring plan Cost in time and money of mentoring plan In a 2008 study, Sodexo found that after 4 years, their mentoring programs returned $2.28 in employee retention and increased productivity for every dollar invested. An ROI of 128%
- 18. | Employer Solutions Value of ERP Data for Business Decisions: HR • Use ERP data (revenue, profit, growth) in performance evaluations • Use CRM data from customer support and professional services to support training levels • Link payroll functions directly into ERP: • Expense Reimbursement • Asset Assignment • General Ledger • Commissions. How do we get started?
- 19. | Employer Solutions Integration Planning •Integration Method •Which will be the “Database of Record”? •Data elements to be integrated •Is data conversioncross reference necessary? •Timing considerations • Payroll processing • Accounting cycles • After or during business hours •Data validation and pilot testing.
- 20. | Employer Solutions Integration Methods: File Transfer • “ImportExport” • ODBC OLE DB Connections between server databases • Data is batched into a file • Upload to Cloud vis Secure File Transport Protocol: SFTP • Manual Trigger or Scheduled • Process to export and . . . . • Process to transfer and . . . . • Process to import.
- 21. | Employer Solutions Sage HRMS Payroll to Sage 100, Sage 300 or Sage X3 GL
- 22. | Employer Solutions Integration Method: SQL Scripting • Direct data writeupdate (no intermediate file) • User Initiated or scheduled task • May or may not have user interface • Relies on database compatibility.
- 23. | Employer Solutions Sage HRMS to Sage 100 Payroll
- 24. | Employer Solutions Sage HRMS to Sage 300 Payroll
- 25. | Employer Solutions Sage HRMS to Sage 300 Payroll
- 26. 4/11/2 2 4/11/2018 26 Script Example: Sage HRMS to Sage 300 CRE Data Flow Via ODBC HRMS Sage 300 CRE ESS Employee Data, Benefits, Fringe Paid Time Off transactions
- 27. 4/11/2 2 Simple to Use Integration to Sage 100 CRE
- 28. Simple to Use Integration to Sage 300 CRE
- 29. | Employer Solutions Cyber Recruiter to Sage HRMS
- 30. | Employer Solutions Cyber Recruiter Internal Candidates
- 31. | Employer Solutions Integration Methods: API • Application Programming Interface (API) • Interface via web browser between databases • Data can be updated when saved in either system • Data can reside on the same network servers or servers in the cloud. Database
- 32. | Employer Solutions Example: Sage 300 ERP • XAPI (.NET compliant) for on-premise API’s • SDATA (SOAP compliant) for API’s to web and cloud-based programs.
- 33. | Employer Solutions Web API: Sage HRMS to SEDC UPN Automated data transfer Automated data transfer
- 34. | Employer Solutions Web API Example: Sage HRMS to SEDC UpN
- 35. | Employer Solutions Integration Project Challenges Time and Money Constraints
- 36. | Employer Solutions Levels of Integration Payroll and Employee Data Centralized Reporting Common Database
- 37. | Employer Solutions Positively Affecting The Bottom Line ✓ Improving performance – Making the best use of talent – Having the right information anywhere, anytime – Empowering managers and employees – Increased employee motivation ✓ Lowering cost – Improved employee retention – Increased efficiency, accuracy and effectiveness – Single source of truth ✓ Crucial risk management – Compliant with latest legislation and regulations “Human Resource Management is a vital part of organization’s competitive edge” --- University of Michigan, 2007
- 38. Webinar Details 180+ Business Technology Architects and Consultants IT Road Mapping & Strategic Planning Business Process Review Ecosystem BI, Analytics & Reporting Cloud & IT Managed Services ERP/ Accounting Web Development & e-Commerce Sister Company Payment Processing SWYPE Sister Company CRM & Marketing Automation HRMS/ Employer Solutions Document Management Nonprofit Solutions Managed Print Services Sister Company
- 39. | Employer Solutions 4/11/201840 Who is the Employer Solutions Practice at Net@Work? • Largest Sage Employer Solutions practice in North America • 900+ Sage HRMS Customers • #1 Sage HRMS Business Partner • Nine Consultants and Six Account Managers • Support On-Premise, Hosted and Cloud HRMS Solutions
- 40. | Employer Solutions • Former accountants, HR Directors and payroll managers • Average tenure over 12 Years • Consultant certifications include: • CPA , CGMA, CITP • SPHR, SHRM-SCP. • Sage Certified Consultants & Trainers 4/11/201841 Who is the Employer Solutions Practice at Net@Work?
- 41. | Employer Solutions Employer Solutions Deployment Options Sage HRMS On-Premise Sage HRMS Hosted by Net@Work Cloud Offerings – Sage People Infinity HR
- 42. | Employer Solutions How Can We Help You Integrate Your Systems?
- 43. Webinar DetailsThank You For Attending! Mark Boutilier | Net@Work Senior Solutions Engineer (P) 800-719-3307 Ext 4805 mboutilier@netatwork.com | Employer Solutions 800-719-3307 www.netatwork.com netatwork.com/blog Net@Work YouTube Follow us on Twitter: @netatwork_corp Follow Net@Work on LinkedIn Follow Net@Work on Google+ Follow Net@Work on Facebook Connect with