Using a Nonprofit Accounting System that Works for You

1. Live Webinar:
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Welcome!
Live Webinar:
Using a Nonprofit Accounting System that Works for
You
Webinar Audio:
You can dial the telephone numbers located on your webinar panel.
Or listen in using your headphones or computer speakers.

2. Today’s Presenter
Jane Houle | Net@Work
Nonprofit Solutions Consulting Manager

3. Webinar Details
• Presentation is roughly 50 minutes
• All phone lines are muted
• We will have about 10 minutes for questions after the
presentation. Please type your questions in the box located at
the bottom of your webinar panel.

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Net@Work Overview

5. Does your organization need to:
• Track donor restricted contributions and comply with FASB
• Track performance of a program or grant
• Create reports to span fiscal years
• Create specific reports for each funding source
• Budget and report on multiple data elements
• Record expenses to multiple programs or grants directly and/or
indirectly
Do all of this in the accounting system, not in Excel!
Why a Nonprofit Specific Accounting Solution?

6. Track Donor Restricted Revenue and How it is Spent
• Major donations and grants are commonly given with a set of specific
and unique restrictions. The associated funds are either “With Donor
Restricted" or “Without Donor Restrictions".
• Failure to demonstrate that donor restricted funds have been spent
accordingly can have serious organizational consequences, including
termination of executives, loss of funding, and worst case - the loss of
tax-exempt status.
Solutions that are built specifically for fund accounting (such as Abila MIP
Fund Accounting ) are designed to help nonprofits meet tracking and
reporting requirements.

7. Standard Reports for Audit
• Statement of Functional Expense
• Statement of Activities
• Statement of Financial Position
• Trial Balance
• AP Ledger
• AR Ledger
• New FASB NFP Reporting Changes in
2018 from ASU 2016-14

8. Track Performance of a Program or Grant
• All accounting systems can record a revenue or expense but do
you need more detail?
• Many systems can include a “class” or “sub-account”, but does
this create apples and oranges?
• Program
• Grant
• Location
• Fund
• Other?

9. Create Reports to Span Fiscal Years
• Grant years and fiscal years are not always the same
• Do you need to run two reports and add them up?
• Is there an issue with pulling revenue and expense for closed
fiscal periods?

10. Create Specific Reports for Funders
• Do your funders accept your monthly financial reports or do
they have a required format?
• Can you easily filter to only the revenue and expenses for
that funder?
• Does the funder require you to report on cash balance form
the funding source?
• Can you budget and report on multiple data elements?

11. Record Allocation of Indirect Expenses for Grants
• Can you assign direct expenses to the appropriate programs?
• Can you allocate indirect expenses to the appropriate programs?
• Do you need to use Excel to create allocation entries?
• Do you have a federally approved indirect cost rate?
• Creating a federally approved cost allocation plan

12. Can your System Meet Nonprofit Requirements?
• Set up specific security rights by user to ensure separation of duties
• Set up segment level security if you need to restrict access to certain
programs, grants, etc…
• Do you need to report on encumbered amounts committed through
purchase orders in addition to expenses?
• Do you track grant receivables in Excel out of your accounting system?

13. Let’s Look at Abila MIP
•Into MIP!

14. Please type in
your questions
Any Questions?

15. Thank You For Attending!
Jane Houle | Net@Work
Nonprofit Solutions Consulting Manager
Email: jhoule@netatwork.com
Phone: 312-651-0364
800-719-3307
www.netatwork.com
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