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X Lerant College Webinar: Improving the budget process

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How to improve budgeting in the university environment

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X Lerant College Webinar: Improving the budget process

  1. 1. BudgetPak … Taking the stress out of budgeting (one user at a time) Self Service Budgeting for Colleges & Universities
  2. 2. Agenda Background on XLerant Unique challenges Requirements Demo
  3. 3. Background on XLerant, Inc. Founded by process experts. Incorporated December 2007. Clients are mid-sized companies, non-profit and higher ed. Higher education market is a new strategic focus.
  4. 4. Agenda Background on XLerant Unique challenges Requirements Demo
  5. 5. Unique Challenges Use of multi segment account string, usually including Fund Segment
  6. 6. Unique Challenges Department Heads
  7. 7. Unique Challenges Very little operational review & sign off before budgets are submitted to Finance
  8. 8. Unique Challenges Getting data back & forth from G/L
  9. 9. Unique Challenges Limited IT support
  10. 10. Unique Challenges Roll ups & reporting
  11. 11. Agenda Background on XLerant Unique challenges Requirements Demo
  12. 12. Requirements Accommodate multi-segment account string Use of multi segment account string, usually including Fund Segment
  13. 13. Requirements Intuitively obvious Eliminate need to write common formulas for budgeting Exception reporting to highlight “outside the guideline” choices Department Heads
  14. 14. Requirements Easy to understand approval workflow Easy to view reporting for operational reviews Electronic stamp -- audit trail of sign off Very little operational review & sign off before budgets are submitted to Finance
  15. 15. Requirements Built in Data Management Tool Read/write csv, txt, xls, xml Getting data back & forth from G/L
  16. 16. Requirements IT requires 1 hour or less to install Finance administers the system Limited IT support
  17. 17. Requirements 1 click roll ups Point and click reporting Roll ups & reporting
  18. 18. Requirements Self Service budgeting in a controlled environment
  19. 19. Agenda Background on XLerant Unique challenges Requirements Demo
  20. 20. Slide Library
  21. 21. General Ledger File CSV, Excel XLerant’s BudgetPak™ Time: 5 to 10 minutes Cost: Free Option 1: Use BudgetPak’s free, built in Data Management Tool Data Integration ETL Tool (e.g., Interweave) General Ledger XLerant’s BudgetPak™ Time: “Push button” Cost: $20K - $60K Option 2: Purchase and implement a 3 rd party application

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