From Goals to Actions: Uncovering the Key Components of Improvement Roadmaps
Chain of Command & Span of Control
1. Organizational Structure
• Work Specialization
• Departmentalization
• Centralization & Decentralization
• CHAIN of COMMAND
• SPAN of CONTROL
• Formalization
Six Key Elements of Organization Structure
Muhammad Ejaz
Semester 3
Section A
Enterprise Management
Sir Hafeez ur Rehman
2. Contents
• Chain of Command
– Three factors to understand Chain of Command
• Span of Control
• Organization Chart
• Advantages and Disadvantages of Span of Control
• Real Organization Chart
• Holacracy
3. Chain of Command
Flow (delegation and use) of
Authority
Responsibility
At every Level
• From Top to Bottom
Within
Organization
Why Chain of Command?
What would you do?
Who reports to whom?
To whom should you go if have
some issues/problems?
4. Three factors help to understand chain of command
Authority
The rights inherent in a managerial position
•Line Authority
•Staff Authority
Acceptance theory of authority
Responsibility
Managers use their authority to assign task
Subordinate is willing to feel obligation
Unity of Command
A person should report to only one manager
5. Span of Control
“The number of subordinates that manager or supervisor can efficiently and
effectively manage / Control”
These numbers varies with the
Type of work
Complexity
Variable work reduces it to 6
whereas routine, fixed work
increases it to 20 or more.
Types of control according to Structure
1. Narrow Span of Control (Tall)
2. Wide Span of Control (Flat)
7. Advantages of Chain/Span of Command
Clear reporting relationship exist
Unity of Command
Responsibility and accountability are clearly assigned
Employees are not confused about whom to go to for resources, assistance,
and feedback
It assistant customers to whom they should contact
Office Politics
Time consuming for some decisions
Jobs are no longer rigidly defined employees empowerment
Position Power
Bureaucracy
High Compensation Costs
Limited Initiative
Disadvantages of Chain/Span of Command
10. In Traditional Companies
• Job descriptions
Each person has exactly one job. Job
descriptions are imprecise, rarely
updated, and often irrelevant.
• Delegated Authority
Managers loosely delegate
authority. Ultimately, their decision
always trump.
• Big Re-Orgs
The org structure is rarely revisited,
mandated from the top.
• Office Politics
Implicit rules slow down change and
favor people “in the know”.
With Holacracy
• Roles
Roles are defined around the work,
not people, and are updated
regularly. People fill several roles.
• Distributed Authority
Authority is truly distributed to
teams and roles. Decisions are
made locally.
• Rapid Iterations
The org structure is regularly
updated via small iterations. Every
team self-organizes.
• Transparent Rules
Everyone is bound by the same
rules, CEO included. Rules are
visible to all.