Introduction,meaning, types and role of a teacher in maintaining records.

2. METHODS,TECHNIQUES,APPROACHES OF
PEDAGOGY
SEMINAR
Role of a teacher in maintaining records
Presented by
Mamatha
B.Ed 2nd sem
ED211631
J S S INSTITUTE OF EDUCATION
Sakleshpur
Guided by
Dr . Prabhuswami
Assistant professor
J S S INSTITUTE OF EDUCATION
Sakleshpur

3. CONTENTS
 Introduction
 Meaning of school records
 Types of school records
 Maintenance of school records
 Cumulative records meaning and importance
 Conclusion
 References

4. INTRODUCTION
 Records are information created,
received and maintained as
evidence as received by an
organization or person, in the
transformation of business.
 School records are meant for
keeping various purposes on
account of teacher, head office,
various activities etc.
 It is also used as and official record
keeping student’s grades, his
achievements, academic
performances and extracurricular
performance.

5. What school record is
 For proper functioning of
the system and to
streamline all matters in
the school, proper record
maintenance is required.
 The school record is the
back bone of the school
history.
 It contains all sorts of
information about school
and the activities
performed in it.

6. Know the record keeping
 Record keeping has been defined in
encyclopedia
 Record keeping is receiving, classifying,
arranging and preserving the outgoing and
incoming information about the on going
matters , assets, liabilities and the personnel of
an institution / office systematically placed in
order to reproduce it promptly for any future
reference . It also includes the record about the
students.

8.  School records are classified into following
types
1. General records:
a. School calendar – it is a useful record which helps in
the systematic organization of the school activities.
 It gives clear picture of the various activities
conducted through out the academic year.
b. Log book – it contains a complete record of events
and furnish material for a history of the school.
 It should mention special events, introduction of new
textbooks, apparatus or courses of instructions, any
lesson approved by the inspector, the visits of the
inspecting officers and other distinguished persons
interested in education, absence and illness of any of
the school staff and any failure in duty on their part
etc. should be recorded
 Visitors book
 Service registers
 Admission and withdrawal register
 Transfer certificate book
 General order book

9. 2. Financial Records
 Acquitance roll
 Contingency
 Contingent order book
 Fee collection register
 Bill register
 Abstract register or fees
 Register of donations
 Register of scholarships
 Fund register

10. 3. Educational records :
 Pupil’s attendance
register
 Teacher’s attendance
register
 Class time- table
 General progress
register
 Terminal examination
result register
 Headmaster’s
supervision register
 Cumulative records

11. 4. Equipment records :
 Stock book of
furniture and school
appliance
 Library catalogue
 Stock and issue
register of sports
material
 Accession register
 Issue books, register
of newspapers and
magazines received

12. 5. Correspondence records :
 “From” and “to” registers
 Peon book
 Memo book
 File of department orders
 File of casual leave granted

13. 6. Account books :
 Cash book for daily
receipts and
expenditure
 General ledger or
classified abstract of
the monthly totals
 Remittance book
 Register of pay bills

14. 7. Special registers
maintained by the Basic
schools:
 Craft work record
 Community activity records
 Production register
 Producer’s register
 Art work record
 Hobbies record
 Physical education records
 Scholarship subjective
achievements records.

15. Maintenance Of School Records
1. Stock list- In every institution ,
a stock list of an records and
registers should be prepared.
2. Particulars –The outer cover
of each record/register should
contain following particulars:
 The name of the school
 Serial no of the register
 Name of the register
 Name of volume
 The number of pages in the
volume and Dates on which
the volume was opened and
closed.

16. 3. Pages – when register is opened,
page number page no should be
mentioned consecutively, either
with red ink or with numbering
machine
4. Registration – registration should
be kept tidy.
 Writing and figuring should be such
that it should reflect neat
appearance of the entries.
 Over –writing should not be
permitted.
5. Countersigning : entries should be
countersigned by the principal.
A new volume of a register should not
be opened every year, if the
previous volume is not completely
filled.

17. Cumulative records
 The cumulative record is
a systematic
accumulation of
significant factual
information about an
individual which when
progressively developed
and maintained over a
sufficient period of time,
gives a summarized
‘growth record’
indicating the direction
and development.

18. Importance of cumulative record
 The secondary education commission has recommended the maintenance
of cumulative record of each pupil by the class teachers.
 It should include not only personal data of the pupil but also his school
attainments, health report, personality traits and participation in activities.
 Cumulative record play a vital role in indicating the growth and
development of the pupil at each stage, his academic and emotional
problems and his difficulties of adjustment if any and the directions or in
which remedial action is to be taken to solve his problem or difficulties.
 Cumulative record shifts the emphasis from one time or once in a year
performance to the full development in practically all the important aspects
of education and general, physical, social and mental development over a
longer period of time.

19. Conclusion
 The success of the education enterprises
depend on well kept day to day records of
events in the school.
 Records are an important management tool.
 Keep a record system that saves time and
facilitates decision making.

20. References
 Dr . Malini. L -Techniques, Methods and
ApproachesOf Pedagogy (pg.no – 138 to 145)
 https://wandofknowledge.com/school-
records-objectives-types-maintenance-
cumulative-recors/
 https://www.slideshare.net/anivvp/maintaina
nce-of-school-records
 https://www.slideshare.net/daniquearthurs/t
he-importance-of-recors-management-
47798601