Presentation guidance and budget

1. Presentation guide
By Louise Douse & Jamie Spirito

2. Assessment
What? Production Plan
How long? 4 min contribution to a group
presentation
When for? Monday 9 May, 10.00am
How important? 100% of the total assessment
of the unit
Week 1
Working in the Performance Sector

3. Assessment
In small groups you will create and present a plan addressing all
relevant production elements of a performance project.
Group members should each focus on different production features,
and must be able to articulate and evidence their contribution with
supporting documentation.
You will also submit a record of your group meetings and rehearsals
as evidence of your individual contributions.
Week 1
Working in the Performance Sector

4. Threshold expectation
 Demonstrate sufficient understanding of process including
structures, standards, and safe working practices.
 Select appropriate artistic and operational processes to utilise in
the development of a performance project plan.
 Verbally communicate part of a project plan with appropriate visual
aids.
 Undertake collaborative research and development of a
performance project idea, leading on a particular area of activity.
Week 1
Working in the Performance Sector

5. Production concept
 Your production concept must be:
1. Outlined clearly to us, detailing exactly
what you aim to achieve.
2. Have a clear target audience and this
must be detailed with reasoning for your
choice.
3. How is your production concept different
than others we may have seen before?
4. Is this a small-scale, mid-scale or large-
scale project?
 As part of your production concept you
must produce:
1. A short summary of your piece
2. Your company vision, mission, values and
how this production aligns with these
3. An analysis of your ideal audience
4. An analysis of your competition and how
you are different.
5. A rationale for your selected budget
Week 7
Working in the Performance Sector

6. Set, props & costume
1. Be shown in a clear way which demonstrates the
choices you have made.
2. You must produce relevant resources which show
designs and the process you have been through
to come up with these choices.
3. Show cohesion and understanding of the other
elements of the work
 Ways of demonstrating your process.
1. Set maps/designs
2. Create mood boards showing your initial ideas.
3. Show next step and final designs which make
sure your choices are clearly shown for every
element.
4. Show an understanding of how these things will
fit in with the other production elements.
5. You MUST show some form of process. You have
to show us how you came to the decisions you
have made and a rationale for why you have
made these.
Week 7
Working in the Performance Sector

7. Lighting & sound
 Technical elements must be relevant to:
1. The production that you are creating.
2. The venues that you are using.
3. The audience that you are making it for.
4. Your BUDGET.
 How do you show technical elements:
1. You must show us some form of
understanding of the technical elements
and how they can effect the piece your
making.
2. Show images of the type of effects that you
would like to create in your work.
3. (If you can) show lighting plans and other
information from the venues you will be
making the work in that show some form of
technical knowledge of your venue.
Week 7
Working in the Performance Sector

8. Education and Outreach
 Your education and outreach plan should:
1. Connect with your audience
2. Reflect the scale of your organisation
3. Reflect the values and mission of your
company
4. Consider what it is for – opportunities for
others? Marketing? Income?
This can be done by
1. Producing a ‘wrap around’ which adds
outreach and extra elements for the
work. These could be workshops, schools
sessions etc. These could also be working
with your specific group.
2. A rationale for your outreach work
3. An example workshop plan/resource
pack
Week 7
Working in the Performance Sector

9. Marketing
 Your marketing is designed to:
1. Sell your piece to your target audience in
a relevant way which is accessible to
them.
2. Show off your concept and get people
interested in the work you’re doing.
3. Engage your audience.
 This can be done by producing:
1. A media pack
2. A rationale for the 5 W’s of your
marketing plan – consider budget,
audience, placement
3. Relevant examples of the marketing
material you would send out to the
groups and/or a design brief
Week 7
Working in the Performance Sector

10. Further guidance
 It is important that you remember we will be
marking you on the level of work you have put into
your presentation. We are not asking for talented
designers or amazing art work but we are looking
for a clear demonstration of time and effort on your
choices and presentation.
Week 7
Working in the Performance Sector

11. Budgets
 How do we Budget
 Small, Medium, Large
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Working in the Performance Sector
 Why should we budget
 Budget together

12. Budget
Week 7
Working in the Performance Sector
Small Scale – up to 10000s
Medium Scale – Up to 100000s
Large Scale - 1000000s

13. Budget
Week 7
Working in the Performance Sector
What is Small Scale

14. Budgets – Small Scale
 What do we need to consider – Expenditure
 Venue Hire – Rehearsals, Tech and Office space
 Performance Rights
 Publicity
 Props
 Staging
 Costume
 Make-Up
 Technical – Sound and Lighting
 Programmes / Education packs
 Staff -
 Other
Week 7
Working in the Performance Sector

15. Budget
Week 7
Working in the Performance Sector
What is Medium Scale

16. Budgets – Medium Scale
 What do we need to consider – Expenditure
 Venue Hire – Rehearsals, Tech and Office space
 Performance Rights
 Publicity
 Props
 Staging
 Costume
 Make-Up
 Technical – Sound and Lighting
 Programmes / Education packs
 Staff -
 Other
Week 7
Working in the Performance Sector

17. Budget
Week 7
Working in the Performance Sector
What is Large Scale

18. Budgets – Large Scale
 What do we need to consider – Expenditure
 Venue Hire – Rehearsals, Tech and Office space
 Performance Rights
 Publicity
 Props
 Staging
 Costume
 Make-Up
 Technical – Sound and Lighting
 Programmes / Education packs
 Staff -
 Other
Week 7
Working in the Performance Sector

19. Budgets
 What do we need to consider – Expenditure
 Venue Hire – Rehearsals, Tech and Office space
 Performance Rights
 Publicity
 Props
 Staging
 Costume
 Make-Up
 Technical – Sound and Lighting
 Programmes / Education packs
 Staff
 Other
Week 7
Working in the Performance Sector