Organizing Event

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ORGANIZING
EVENT
CHAPTER 3

Chapter Objective
• Understand the organization and description
and the relation of interdepartmental.
• Understand the production planning. Pre-
preparation of food, beverage and service
planning.

PURPOSE OF ORGANIZIN EVENT
Reasons to event
Research to Event
Event aims and
objectives

EVENT PLACE
• Choosing your venue and venue evaluation
• “Understanding the motivations of event
attendees and event exhibitors is important in
developing an appropriate festival that aligns
with community values” - Sustainable Tourism
Online.

PRESENTATION OF EVENT
• Event design and creation
• Themes
• Types and kinds of major events

EVENT PLANNING
• Strategic plan
• Budgeting
• Contingency
• Planning for safety
• Multi-agency planning
meeting

SITE OF EVENT
• Design
• Plans
• Event timings
• Staffing including security

PARTICIPATION IN EVENT ORGANIZING
• Encouraging involvement
• Volunteers
• Sponsors

PROMOTING EVENT
• Promotional MEDIA
• Promotional OBJECTIVE
• Promotional PLAN

EVENT PRODUCTION
• Coordinating the delivery of your event
• Managing your contractors
• Operational plans
• Act management and requirements

EVENT HEALTH AND SAFETY
1. Crowd management;
2. Transport ;
3. performers;
4. Structures;
5. Fire safety;
6. Catering;
7. Trade;
8. Communications;
9. Medical;
10. Electrical and sanitary arrangements;
11. Licenses;
12. Event Risk and Fire Assessments

Role of event
Management in Organizing
Events

Event management Role
• Event management Role is to make sure the
Management Service is successes.
• When planning an event involved nothing
more than setting up a venue, posting
invitations, preparing the food, and waiting
for your guests to arrive.

What is Management Service?
• Management service is to satisfied the
customer need and wants.
• Management service will help the company
growing-up and established.
• Management service to maintain the customer
or guest.

• The event management companies will form a group or team
to organize a successful events.
• In planning
followed in
of the event, the entire process needs to be
an organized manner.
• Everyone wants their events to be perfect so that the people
who come to the event remember this event as well. So , the
event management companies will plan is superior way each
of the things.
Event Companies

Wedding events
• Wedding is the most important event in any person’s life.
• Everyone wants their wedding to be perfect so that the
people who come to the event remember this event as well.
• The event management
companies(http://www.slideshare.net/CiniMathew1/tips-for-
delivering-a-successful-events/) will organize in such away
every event which makes successful and remembrance.

Corporate parties
• The corporate parties will be organized in such
away and make it successful.
• It should also be known that the event should
be designed according to the schedule that was
created in the event management.
• So it will be a successful events at the end.

types
Finding best Event companies
• Finding the event companies in really important for
any of events.
• People can search for the event planners (http://red-
carpet.in/) when their weddings are near.
• There are different ways through which people can
find out about the best event planning companies
that are near to them.

• They can search the internet for this purpose as well
because there are several websites that have
complete details about the best event management
companies
• Their features and costs that can help the person
decide the company, which is most suitable to them.
• But select the good company that makes your event
most successful one

TUTORIAL
• Explain what is the purpose to Organize Event.
(6 Marks)

Organizing Event

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