Job Description for Office Manager / Administrative Assistant Position.

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Office Manager/Administrative Assistant Purpose: Provides office services by implementing
administrative systems, procedures, policies, and monitoring projects.
Minimum Skills/Qualifications: Mastery of Microsoft Office Suites, Proficient in QuickBooks,
Taxes, Insurance, Cloud-Based Servers, Organization, Reporting Skills, Proper Grammar and Writing,
Email, Basic Managing Processes, Analyzing Information, Problem Solving, Supply Management,
Inventory Control, Verbal Communication and Professionalism at all times.
Administrative Assistant Job Duties:
• Maintains professional and technical knowledge by attending educational workshops; reviewing
professional publications; establishing personal networks; participating in professional societies.
Attendance of meetings, documentation, data entry, voice and personal interaction with clients,
subcontracted and hired personnel.
• Human Resources - oversight of all payroll functions, employee timesheets, tracking and logging
of benefits, disciplinary actions and time off. Track and inventory company-loaned equipment,
tools, supplies and expense reports. Assist in review and management of potential, current and
past employees.
• Project Management Support - subcontractor, vendor logging and controls. Master, understand
and use all basic forms including Change Orders, Subcontractor Agreements, Purchase Orders,
Submittals and Meeting Minutes. Understand all aspects of the bidding, purchasing, procurement
and payment process. Maintain workflow by studying contracting methods; budgets;
implementing cost reductions; and developing reporting procedures. Create and revise systems
and procedures by analyzing operating practices, recordkeeping systems, forms control for
higher efficiencies
• Office Functions - All general company phone calls, emails and faxes to be fielded, screened and
directed to the proper employee. Maintains supplies inventory by checking stock to determine
inventory level; anticipating needed supplies; price shopping: placing and expediting orders for
supplies; verifying receipt of supplies. Ensures operation of office equipment, copiers, by
completing preventive maintenance requirements; calling for repairs and maintaining equipment
inventories. Evaluation of new equipment and techniques to reduce cost and increase overall
productivity.