1. Boost ELL Student Achievement
with Innovative Supplemental
Programs
Laura Lukens
Lezlie Paden
North Kansas City Schools

2. Agenda
Purpose and Rationale for Tutoring Program
Program Overview
Funding, Sites, Staffing, Timing, Student Selection and
Enrollment, Technology, Transportation
Lessons Learned
Student Results-ACCESS Data

3. Allowable Uses of Title III Funds
The key is to “supplement, not supplant” what district is
mandated to provide
E.g., core instructional program (materials, and personnel) for
language instructional program for LEP students

4. Allowable Uses of Title III Funds
Examples of allowable uses of Title III funds:
Supplemental instructional services (e.g., summer
school, tutoring)
Programs to intensify instruction
Technology
Currricular materials for supplemental programs
Community programs and services
Parent involvement and outreach
Family literacy programs
Mentoring, academic, or career counseling

5. Purpose and Rationale
Extend language and literacy opportunities for
elementary ELLs at lowest levels of language proficiency
in selected schools
Provide dedicated time to focus on four-domain
language development as district adopted push-in
service model for elementary ELLs
Component of Title III Improvement Plan

6. Funding
Funded by Title III
Licenses and headphones
Tutor teacher stipends
ELL Instructional Coach
Funded by District
Transportation
Hardware
ELL Administrative and IT Support
Interpreters

7. Sites
Nine Elementary Schools
Participated
High numbers of ELLs
All but one are Title I schools
Four AM, four PM
Numbers of students ranged from 22-64 Average
number served was 42
Total number of students served: 336
Location-Computer lab and/or library

8. Staffing
Most schools had at least two tutor teachers
ELL teacher or other certified teacher(s)
Number of tutor teachers ranged from one to four
Tutor teachers received four hours of IL training at the
beginning of the year and an optional refresher session
second semester

9. Timing
Title III tutoring ran from mid-October through the end
of May
Four schools ran tutoring in the AM before school
Four schools conducted tutoring after school in the PM
Total tutoring time frames ranged from 35 minutes to
one hour
Session length was from 20-40 minutes

10. Student Selection and Enrollment
Students were recommended based on ACCESS composite score
2.5 and below
Teachers could recommend others
ELL Coordinator approves final recommendations
ELL interpreters call parents for verbal permission to participate in
tutoring
ELL Administrative Assistant sets up transportation, interpreters call
families with information
ELL Instructional Coach assigns license to student

11. Technology
Good relationship with district IT Dept. is critical
A point person within IT to troubleshoot and serve as an
IT liaison with IL is important
Tutor teachers must learn how to troubleshoot issues
with hardware and sound as well as know how to call
the IL support line for issues with software
Toni is very responsive!

12. Transportation
It all starts with Transportation!
Meet with Transportation first to ensure the program is
feasible
Ongoing, clear communication with Transportation
about student attendance, adds, drops, etc. ensures a
smooth-running program

13. Lessons Learned
PM is best for Title III Tutoring
Better attendance (less chance of missing the bus), longer sessions possible
Allow at least one hour total time for tutoring session
Time to get settled, log on, do session, and pack up. Some PM sessions
offered snacks beforehand.
Tutor teachers must be diligent about taking attendance and
communicating attendance issues to the ELL Office
Offer attendance incentives to students and tutor teachers to encourage
consistent attendance
Encourage tutor teachers to communicate drops to ELL Office in a timely
manner in order to allocate licenses to other students
Communicate consistently with principals and Transportation about
tutoring schedule throughout the year
District program, not building-based

14. Summary of Student
Growth Analysis
This analysis examined matched scores from the Spring, 2012 and
Spring, 2013 ACCESS assessments for students who received Imagine
Learning tutoring and those who did not.
The entry level skills of students receiving Imagine Learning tutoring
were, on average, 18% lower than those students who did not receiving
tutoring
Students with lower ACCESS scores were purposefully selected for tutoring as a strategic
language and literacy intervention
Unfortunately, K students were not included in this analysis because their
pre-test (W-APT) and post-test (ACCESS) scores are not reported in the
same way.

15. Comparison of May, 2012 to May, 2013 ACCESS Scores
Average Point Gain

16. Comparison of May, 2012 to May, 2013 ACCESS Scores
Average Percentage Gain

17. Thank you!
Laura Lukens
NKCS ELL Coordinator
llukens@nkcschools.org
816 413-5115

18. Accelerate Elementary ELLs’
Language and Literacy Gains with
Summer Learning
Kent Yocum
Teaching and Learning Coach, North Kansas City Schools
Laura Lukens
ELL Program Coordinator, North Kansas City Schools

19. I.
Agenda
Welcome and Introductions
II. Why Summer Learning?
III. Program Planning and
Implementation ProcessWho, What, When, Where,
How Fund?
IV. Student Learning Outcomes
V. Lessons Learned
VI. Your turn!
VII. Wrap-Up

20. Research Base
 Summer language and literacy loss disproportionately
affects economically disadvantaged children and those
who are not proficient in English, which causes the
achievement gap to widen
 These students can lose up to three to five months of
learning over the summer months (Cooper, et. al., 2000)
 Lack of reading materials and exposure to English over
the summer puts ELLs at additional risk for summer
learning loss (Guryan and Kim, 2010)

21. Why Seven Weeks of
Summer Learning for ELLs?
 Goals:
 Combat summer language and literacy loss among our
most at-risk elementary ELLs
 Increase acculturation by exposing students to the arts
and community resources
 Year 1: Outgrowth of the Superintendent’s Leadership
Institute
 Year 2: “Fed Ex” Project

22. Meet Our
Students
District
• 1200 ELLs
• Site-based model
• Rapid growth
• Influx of refugees
• 87 Languages

23. Meet Our
Students
Summer Program
• Recommended:
194 students
• Attended June: 108
• Attended July: 90

24. 2012 Model
 Recommended: Elementary
ELLs with composite ACCESS
scores of 2.5 and below
 Grades Pre-K through 5
 Bussed to Crestview
Elementary for continuous
seven-week session
 Dates/Times:
 Monday-Thursday: 8:15AM2:15PM
 June 4-July 26; BREAK;
July 2-6
 Challenge: Ran “regular”
summer school and ELL
program concurrently in June

25. Crestview Elementary

26. Program
Planning, Implementation, and
Evaluation
1.
2.
Funding
Staffing

3.
4.
5.
6.
Administrative, Teachers, IAs, Interpreter, Nurse
Student Identification and Enrollment
Transportation
Food Services
Administrative Support: Building and District

7.
8.
9.
Custodial Support
Curriculum and Materials
Technology
Field Trips/Learning Experiences

10.
11.
Mid-Continent Public Library Programs
Scheduling
Evaluations/Debriefing

Student Data; Stakeholder Surveys; Administrators Meeting

27. Funding Sources
 Title III Funded:
 Program
Leader, Teachers, IAs, Nurse, materials, technology, field
trips, learning experiences
 District Funded:
 Transportation, Administrative Assistant/ELL
Coordinator,
interpreters
 Federal Summer Seamless program funded school
breakfast and lunch
 Back Snack weekend program funded by Harvesters and
local churches

28. Staffing
• 8 Certified ELL
Teachers, Pre-K
through grade 5
• 4 Instructional
Assistants
• 1 Nurse
• 1 Full-time Karen
Interpreter
• Office Staff
• Administrators
• Cafeteria, custodial
• Volunteers: ELL
Practicum Students and
A+ Tutors

29. Staffing

30. Student Identification
 Recommendation Criteria
 Composite ACCESS score of 2.5 or below
 Teachers able to recommend other students
 Intensive recruitment effort with parents

31. Enrollment
 Enrollment was handled centrally through ELL
Department
 Paper enrollment form and a health questionnaire
 Communication and coordination between ELL
Department and schools crucial
 Interpreters followed up with calls to parents who
did not return forms
 We provided interpreters scripts to obtain verbal
permission

32. • Planning starts with transportation
• Crucial to the success of the program

33. Food Service
• Seamless Summer
program served all
students breakfast and
lunch every day
• Harvester’s weekend
Back Snack program
provides healthy
weekend snacks for
students

34. Scheduling
 AM Arrival Duties-Bus, Car Rider, Cafeteria
 Breakfast
 “Brain Break”
 Lunch
 Computer Lab with Imagine Learning
 30 minutes per day
 Learning Experiences
 Once a week, in-house or field trip related to instructional theme
for the week
 Public Library “Story Times”
 Twice a week
 PM Dismissal Duties-Bus, Car Riders, Walkers

35. July 2012 ELL XLT Summer School Program
Kent/Laura Morning Info
8:15 AM
8:15 AM - 8:30
AM
Students have breakfast
8:30 AM
Grade
Building Open for Students
Students move to classrooms
Teacher
Rm #
Transportation Responsiblities
8:15 AM - 8:30 AM
IAs-8:15 AM - 8:35 AM
K2K
Dismissal Duty
Rivera
131
Café Supervision
Route 479
Tortorilla
129
Café Supervision
Rout 475
Knipp
132
Café Supervision
Route 478
Crabtree
136
Car Drop-Off - Front Horseshoe
Rout 478
1-2
Markie
133
North Side of Bus Drop-Off
Route 477
1- 2
Heitmeier
134
North Side of Bus Drop-Off
Walkers
4
Satorius
127
Car Drop-Off - Front Horseshoe
Car Riders
4-5
Greason
135
North Side of Bus Drop-Off
Route 476
K2K - 0
0
1 -2
K Yaw Paw
Car Drop-Off - Front Horseshoe
Route 477
Lynn
Car Drop-Off - Front Horseshoe
Car Riders
Sandlin
North Side of Bus Drop-Off
Route 478
Lappin
North Side of Bus Drop-Off
Car Riders
Café Supervision
Route 479
Clark
Kent/Laura Afternoon Duties
1:25 PM
Announce Move to Dismissal Location
1:30 PM
Announce Release of Car Riders
Announce Busses as they arrive
Announce to release walkers after all busses have left

36. Curriculum and Themes
 Materials:
 Oxford Picture Dictionary Content Areas for Kids-PreK-2nd
 Oxford Picture Dictionary for the Content Areas 2nd Edition3rd-5th
 Themes for each week:







Week 1: Friends, Family, Home, School
Week 2: The Community
Week 3: The United States
Week 4: Health
Week 5: Life Science
Week 6: Physical Science
Week 7: Earth and Space

37. Curriculum and Themes

38. Curriculum and Themes

39. Curriculum and Themes

40. We are Scientists!

41. Pre-K Class

42. Learning Experiences
 Week 1: Friends, Family
 Music Around the World
 Week 2: The
Community
 KC Fire Department
 Week 3: The US
 Week 4: Health
 Public Library Field Trip
 Hy-Vee Nutritionist
 Zoo to You
 Week 5: Life Science
 Science City Field Trip
 Week 6: Physical Science
 Mad Science
 Week 7: Earth and Space

43. Kansas City Young
Audiences

44. KC Fire Department

45. Zoo to You

46. Mad
Science

47. Mad Science

48. Mid-Continent Public
Library

49. Technology

50. Results
% students that maintained, or increased reading levels
73
68
54
full 7 weeks
partial
did not attend either
session

51. Results
% students that maintained, or increase reading levels
73
19% higher
scores
68
full 7 weeks
partial
54
did not attend either
session

52. Additional
Findings
 33 students
maintained reading
level through the
summer
 20 students
increased one
reading level
 13 students
increased two or
more reading levels

53. Comparison
 Highest increased by
8 reading levels
 Highest increased by
3 reading levels
 Lowest decreased by 2
reading levels (4
students)
 Lowest decreased by 3
reading levels (11
students)

54. Survey Results

55. Survey Results

56. Survey Results

57. Lessons Learned

58. Guiding Questions

59. Planning TemplateFirst Steps
Task
Preliminary
Student ID
Site/Facilities
Enrollment
Transportation
Food Service
Curriculum
Schedules
Funding
Assigned To
Who?
Deliverable
What?
Confirmation
When?

60. Questions? Comments?
Thank you for attending our session!
Kent Yocum ryocum@nkcschools.org
Laura Lukens llukens@nkcschools.org

61. Thank you!
Dr. Todd White
Chad Sutton
Allison Clemens
Diana Thornburg
Deyrle Wallace
Curt Fowler
Amy Sieverin
Shirley Patrick
Lon Waterman
Cindy Butts
Carol Kidd
Rob Winter
Cathy Long
Tim Dooley
Eve Mulqueen
Tammy Bissell
Toni Lombardo
Maria Perdomo
Martha Medina Maldonado
Perla Weaver
Paw Wah Tamla