What is School Administration Software www.edujournal.com

1. SCHOOL ADMINISTRATION
SOFTWARE

2. What is School Administration Software?
School administration encompasses a range of activities and involves several
manual processes. Fortunately, routine administration tasks can be
automated, saving your school time for strategic and revenue-generating
activities. School administration software, also called a student information
system, takes care of automation and offers several functionalities, easing
administrators’ burden.

3. Standard features of school administration software
Student database
A student information database records and stores all relevant student-related data. This includes students’ names,
address, parent/guardian data, report cards, attendance, teacher remarks, and so on. Some of the information will remain
unchanged from one academic year to the next, but others can be updated as needed. One of the functionalities is
publishing the recorded attendance data online for students, teachers, and parents. It can also be used for letters and
reports.

4. Standard features of school administration software
Admissions
Confusing or outdated application and enrolment processes can be chaotic and stressful for administrators, teachers, and
even parents. Administration software streamlines the online student admission process. You can create admission forms,
make them available online, and accept applications seamlessly in one central place.
Additionally, the data on forms can be automatically retrieved and stored as needed. For example, prospective students’
admission status can be made available online, and new students’ contact information can be recorded into the system.

5. Standard features of school administration software
Grading
A student information system comes with a grade-book generator that creates report cards in the format used by your school. You
can generate and print transcripts, class rankings, and grade distributions of the class. The software also automatically calculates
weighted grades, GPA, and credits.
ID Cards
School ID card generators save administrators valuable time and effort. This tool is integrated into administration software,
automatically creating ID cards from students’ data and scanned photos stored in the system.

6. Accounting, invoicing, and payroll.
School administration software comes with necessary accounting capabilities. You can create and send invoices, track
income and expenses, collect school fees online, and generate receipts.
The software may also be able to automate some or all aspects of payroll management. For example, it can automatically
calculate payroll breakup, withhold taxes, and deductions related to employee compensation, and generate payslips.
Notifications to parents
Sending informational notifications to parents via the school admin app has become the new normal. Emergencies,
closures, early dismissals, and urgent messages can be conveniently communicated via text message or email.