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AADYA-EDU Succesful University Management ERP


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A Succseful and proven multi campus ERP which can manage a University or an educational group. It is equipped with E-Learning, SMS, E-mail features.

Published in: Business, Education

AADYA-EDU Succesful University Management ERP

  1. 1. Product Overview – AADYA-EDU University Management System – For Excellence
  2. 2. University Management Challenges <ul><li>Student Challenge </li></ul><ul><ul><li>Attract The Best , Retain, Manage Relationships </li></ul></ul><ul><li>People Challenge </li></ul><ul><ul><li>Provide Right Information, Instantly for Routine Decision Making </li></ul></ul><ul><li>Knowledge Challenge </li></ul><ul><ul><li>Create, Store, Retrieve Knowledge Effortlessly & Instantly </li></ul></ul><ul><li>Service Challenge </li></ul><ul><ul><li>Define & obtain predicable service levels </li></ul></ul><ul><li>Management Challenge </li></ul><ul><ul><li>Keep on Top Of Information For Strategic Decision Making </li></ul></ul>
  3. 3. About Product <ul><li>AADYA-EDU is a comprehensive ERP Package to run & manage all aspects of your University </li></ul><ul><li>Entire University processes viz Pre enrollment, entrance test, registration, examination to alumni stages are handled </li></ul>This software allows you to manage all the processes of your University. It equips you to meet the 5 challenges viz. Student , People, Knowledge , Service and Management Challenges
  4. 4. Solution Overview <ul><li>Complete Automation and Computerization of Universities Processes </li></ul><ul><li>Handles the entire Student Life Cycle from Pre Enrollment to Alumni Stages </li></ul><ul><li>Powerful Reports for all the stakeholders </li></ul><ul><li>Supports Multiple Institutes, Branches, Departments, Programs and Batches </li></ul><ul><li>Document Management and Image Management Support </li></ul><ul><li>Intranet/Internet Based Solution on Proven Microsoft Technologies </li></ul><ul><li>Defined Security and Access </li></ul>AADYA-EDU Product Overview
  5. 5. Solution Overview <ul><li>Modules like : Set up, Help Desk, Enroll, Dispatch, Exam, Verify, Library, Placement, Receipt, Report </li></ul><ul><li>Comments/ Attachments can be made at the level of an Individual, Batch, Program etc. The attachments can be word files, PDF documents etc </li></ul><ul><li>Dispatch and Receivables ( Can handle entire Distance Learning Operations) </li></ul><ul><li>Examination Process including multiple exam centres </li></ul><ul><li>Mark-sheet and Certificate Printing with security features </li></ul><ul><li>Knowledge Management for the Entire University </li></ul><ul><li>Automatically sends e-mails, SMS etc after predefined events </li></ul>AADYA-EDU Product Overview
  6. 6. Benefits <ul><li>Benefits </li></ul><ul><ul><li>Addresses to needs of All stake holders </li></ul></ul><ul><ul><li>Equipped with document, knowledge, image management and e-learning features </li></ul></ul><ul><ul><li>Equipped with e-mail and SMS features </li></ul></ul><ul><ul><li>Powerful Reports </li></ul></ul><ul><ul><li>Special Reports for the management </li></ul></ul><ul><ul><li>Built on robust Microsoft platform </li></ul></ul><ul><ul><li>Supports end to end University Processes </li></ul></ul>AADYA-EDU Product Overview
  7. 7. Screenshot AADYA-EDU Product Overview
  8. 8. Modules AADYA-EDU Product Overview Setup Enroll and Fee Report Dispatch Exams Receipt Help Desk Dash Board Hostel Inventory Verify Question bank Faculty
  9. 9. Applicability <ul><li>University Management </li></ul><ul><li>Educational Groups </li></ul><ul><li>Multi Branch Institutions </li></ul><ul><li>Distance Education Universities </li></ul><ul><li>Competitive Examination Boards </li></ul><ul><li>Engineering / Medical / Management / Education Colleges </li></ul>AADYA-EDU Product Overview
  10. 10. AADYA-EDU Setup Structure AADYA-EDU Product Overview You can add Banks, Currency, Inventory, Receipt Instructions etc at branch level. Documents, Notices, etc can be stored, put up at the level of Individual student or batch or program or department or Branch or Institute or University level
  11. 11. STAKE HOLDER BENIFITS <ul><li>Management </li></ul><ul><li>Administration </li></ul><ul><li>Data Entry Operators </li></ul><ul><li>Counsellors </li></ul><ul><li>Faculty & Staff </li></ul><ul><li>Students and Parents </li></ul>AADYA-EDU Product Overview AADYA-EDU provides superior features to all the stake holders of an educational organisation. The software addresses all the needs of Management, Administration, Data Entry Operators, Counselors, Faculty & Staff, Students and Parents etc
  12. 12. Management <ul><li>Financial Information </li></ul><ul><li>Money received – for a particular date, time period etc as per batch, program, department, branch, institute etc </li></ul><ul><li>Verifying whether cash received has reached bank account or not </li></ul><ul><li>Comparison of financial performance with historical data </li></ul><ul><li>Enrollment Information </li></ul><ul><li>All records of individual students, batch, program, department etc </li></ul><ul><li>All records of number of enrollments as batch, program, department, branch, institute etc for a particular date time period etc </li></ul><ul><li>Comparison of enrollment with previous data </li></ul>AADYA-EDU Product Overview
  13. 13. Management <ul><li>Program Information </li></ul><ul><ul><ul><li>All Details of programs/batches/no of enrollments running at the Institute / educational group </li></ul></ul></ul><ul><ul><ul><li>All details of subjects, syllabus, study material etc </li></ul></ul></ul><ul><li>Faculty /Staff Information </li></ul><ul><ul><ul><li>All details of faculty such as address, contact numbers, salary received , testimonials etc </li></ul></ul></ul>AADYA-EDU Product Overview Management is provided with strategic reports, panoramic 360 degree view of the entire University. Management can view detail of every individual right from the desk.
  14. 14. Data Entry Operators <ul><li>Can add / edit student records as per access rights </li></ul><ul><li>Can receive fee and issue fee receipts </li></ul><ul><li>Can verify whether demand drafts, cheques submitted have been realized </li></ul><ul><li>Handover fee received to authorized person with security checks </li></ul><ul><li>Print Address Slips, record dispatches </li></ul><ul><li>Print Identity Cards </li></ul><ul><li>Complete Examination Processes </li></ul><ul><li>Handover Mark-sheets, Certificates, Degrees etc </li></ul><ul><li>Provide Powerful reports to top-management </li></ul><ul><li>Issue notices to individual student, batch, program, department, Institute etc </li></ul>AADYA-EDU Product Overview Tight module integration and end to end process support ensures that there is no duplicate data entry, data redundancy. The software provides straight throughput data processing ensuring all the connected processes are completed at once.
  15. 15. Counselors <ul><li>Can record program enquiries </li></ul><ul><li>Provide individual comments, probability of joining for prospective students </li></ul><ul><li>Can sell prospectus and brochures and issue receipt </li></ul><ul><li>Can do telephonic, e-mail based follow-up for program enquiries </li></ul><ul><li>Can check on line program related Frequently Asked Questions </li></ul><ul><li>Can ask visiting students to view recorded program presentations and demonstrations. </li></ul><ul><li>Can print address slips and dispatch prospectus </li></ul><ul><li>Can provide classified reports to top management on daily/weekly/monthly enquiries, prospectus sale, enrollments etc. </li></ul><ul><li>Can provide support to existing students </li></ul><ul><li>Can run a dedicated support / call (inbound/outbound) centre </li></ul>AADYA-EDU Product Overview Counselors can provide Total Customer Relationship Management through AADYA-EDU ensuring your relevant prospective students convert into enrolled ones. The follow-up feature and comments feature allows you to pay individual attention to enquiries.
  16. 16. Administrators <ul><li>Backup and Restore database </li></ul><ul><li>Add new users, activate, deactivate them, change their rights, access to modules etc </li></ul><ul><li>Add new institutes, branches, departments, programs, batches etc </li></ul><ul><li>Provide setup related details such as learning modes, exchange rates etc. </li></ul><ul><li>Create new material , material type, inventory location </li></ul>AADYA-EDU Product Overview The Set Up module allows you to take up administrative options like Data Backup, User Creation, defining access and security rights with ease.
  17. 17. Students / Parents <ul><li>Can view records of self e.g </li></ul><ul><ul><ul><li>Details of fee paid </li></ul></ul></ul><ul><ul><ul><li>Dispatch and receivables </li></ul></ul></ul><ul><ul><ul><li>Notices from the Institute, department etc </li></ul></ul></ul><ul><ul><ul><li>Other batch level information made available e.g syllabus details, lecture notes etc </li></ul></ul></ul><ul><ul><ul><li>Assignments </li></ul></ul></ul><ul><ul><ul><li>Recorded Lectures </li></ul></ul></ul>AADYA-EDU Product Overview Students and Parents can view all the details specific to them. All this provides transparency in the system
  18. 18. Faculty <ul><li>Can check details of self </li></ul><ul><li>Can check specific program and batch details </li></ul><ul><li>Can add new papers, assignments etc at program / batch level </li></ul><ul><li>Can place notices at program / batch level </li></ul><ul><li>Can view records of their students </li></ul>AADYA-EDU Product Overview Faculty can have a single place where they can store their knowledge (assignments, presentations, research papers etc) for future retrieval and reuse
  19. 19. Technical's <ul><li>Built using VB.NET and ASP.NET Technologies and MS SQL Server* as Backend </li></ul><ul><li>Can run on Desktops, Intranet, Internet </li></ul><ul><li>Easy Backup and Restore </li></ul><ul><li>Scale-Up – No limit for number of users </li></ul><ul><li>Single Database for entire University </li></ul><ul><li>Security through defined user types and access control for specific modules, programs or departments or branches </li></ul>AADYA-EDU Product Overview
  20. 20. Technical’s AADYA-EDU Product Overview AADYA-EDU is built using proven .NET Microsoft technologies and uses legendry MS SQL server database. SIPL is a Microsoft Empower Partner company . Software For Server For Client Recommended Windows 2003 Server Any Windows Operating System with Browser Support SQL Server 2000 / SQL Server 2005 / SQL Server Express Edition (Express edition is free) .NET Frame work (free)
  21. 21. Technical’s AADYA-EDU Product Overview Hardware For Server For Clients <ul><li>Minimum Processor Pentium IV or compatible </li></ul><ul><li>128 MB Ram(256 MB recommended) </li></ul><ul><li>20 GB Hard disk space </li></ul><ul><li>PC with minimum configuration having a web browser </li></ul><ul><li>LAN/WAN Connectivity </li></ul>
  22. 22. Setup Module <ul><li>Through Setup Module We Can </li></ul><ul><li>Add / Edit Institutes, branches, departments, programs and batches </li></ul><ul><li>Create, Activate, Deactivate Users as per desired profile </li></ul><ul><li>Provide access and other rights to users </li></ul><ul><li>Setup essential information such as learning modes, currency , exchange rates etc </li></ul><ul><li>Configure the software as per needs </li></ul><ul><li>Define Inventory Material Types </li></ul><ul><li>Create Material </li></ul><ul><li>Backup Entire Database, Provide essential </li></ul><ul><li>database information </li></ul>AADYA-EDU Product Overview
  23. 23. Setup Screen AADYA-EDU Product Overview
  24. 24. Enroll & Fee <ul><li>Through Enroll and Fee Module We Can </li></ul><ul><li>Quick enroll students with essential details only </li></ul><ul><li>Enroll students with all details like photo, DOB, Address, fee, educational qualifications </li></ul><ul><li>Receive Fee Installments </li></ul><ul><li>Edit student information as per requirement </li></ul><ul><li>Maintain records </li></ul><ul><li>Print identity cards, Fee Receipts </li></ul><ul><li>Maintain Student Status (Registered, Passed etc) </li></ul><ul><li>Manage alumni information </li></ul>AADYA-EDU Product Overview
  25. 25. Enrollment Screen AADYA-EDU Product Overview
  26. 26. Dispatch <ul><li>Through Dispatch Module We Can </li></ul><ul><li>Configure Standard Dispatches for a program </li></ul><ul><li>Record Group Dispatches for a particular Batch </li></ul><ul><li>Record Dispatches for a particular student </li></ul><ul><li>Add new receivable types </li></ul><ul><li>Record receivable for a particular student </li></ul><ul><li>Issue receipt for receivables </li></ul><ul><li>Print Address Slips </li></ul><ul><li>Record Dispatch details such as Courier Number, Dispatch mode, comments etc </li></ul><ul><li>Manage Returned posts </li></ul><ul><li>Manage Distance Learning Programs effectively </li></ul>AADYA-EDU Product Overview
  27. 27. Dispatch Screen AADYA-EDU Product Overview
  28. 28. Examination Module <ul><li>Through Examination Module We Can </li></ul><ul><li>Conduct Entrance, Semester End Year End Exams </li></ul><ul><li>Manage Examinations being held simultaneously at multiple locations </li></ul><ul><li>Manage Dispatch and Receivables for Examination Centers </li></ul><ul><li>Issue Hall tickets to students </li></ul><ul><li>Set Eligibility Criteria </li></ul><ul><li>Calculate no of copies/question papers to be dispatched to exam centers </li></ul><ul><li>Declare Exams for more than one Institute, Branch, Department, Program </li></ul><ul><li>Maintain trail of any changes in entered marks </li></ul><ul><li>Maintain attendance of students for the exam </li></ul><ul><li>Verify receipt of copies as per attendance </li></ul><ul><li>Print Attendance Sheets, Tabulation Sheets etc </li></ul><ul><li>Store, Access and Print Mark-sheets as per year/semester/trimester etc </li></ul>AADYA-EDU Product Overview
  29. 29. Examination AADYA-EDU Product Overview
  30. 30. Verify Module <ul><li>Receive Cash from the Cashier </li></ul><ul><li>Maintain the realization status of Cash/Bank Instrument </li></ul><ul><li>Obtain information on any non realized cash or bank draft or cheque in the bank account </li></ul>AADYA-EDU Product Overview
  31. 31. Receipt Module <ul><li>Print / Issue receipts for fee payments </li></ul><ul><li>Print / Issue miscellaneous payment receipts </li></ul><ul><li>Configure receipt details for printing </li></ul><ul><li>Maintain Office copies, hand-over student copies </li></ul><ul><li>Receipts can also be printed from other areas such enquiry, enroll & fee etc </li></ul>AADYA-EDU Product Overview
  32. 32. Notice Board <ul><li>Put new notices for the entire Institute, Branch, Department, Program, Batch or an individual </li></ul><ul><li>Edit already pasted notices </li></ul><ul><li>Attach Documents/Images/Comments etc to the notices </li></ul><ul><li>Show / Hide Notices </li></ul>AADYA-EDU Product Overview
  33. 33. Notice Screen AADYA-EDU Product Overview
  34. 34. Inventory <ul><li>Classify your inventory in various categories and subcategories </li></ul><ul><li>Maintain and obtain level and statement of your inventory </li></ul><ul><li>Know the exact location of the Inventory Item </li></ul><ul><li>Conduct periodic Inventory Audits </li></ul><ul><li>Attach inventory to specific programs and batches </li></ul><ul><li>Run Distance Learning Programs with exact books inventory </li></ul>AADYA-EDU Product Overview
  35. 35. Inventory AADYA-EDU Product Overview
  36. 36. Dash Board <ul><li>Keep information about all the key parameters (finance, enrollment, inventory, new programs) of the Institute / Educational Group </li></ul><ul><li>Compare performance among branches, institutes through statistical analysis and graphs </li></ul><ul><li>View reports as per financial year, academic year etc </li></ul>AADYA-EDU Product Overview
  37. 37. Report Module <ul><li>Run a dedicated student support centre </li></ul><ul><li>Check all the relevant reports classified as per module </li></ul><ul><li>Check all the details of a particular student </li></ul><ul><li>Check all finance related report in total or as a break up </li></ul><ul><li>Check details classified according to date, student status, program, batch, institute etc </li></ul>AADYA-EDU Product Overview
  38. 38. Revenue Report AADYA-EDU Product Overview
  39. 39. Batch Report AADYA-EDU Product Overview
  40. 40. Case Studies <ul><li>Confrere Educational Society </li></ul><ul><ul><li>On a single database we handle </li></ul></ul><ul><ul><ul><li>Three Institutes </li></ul></ul></ul><ul><ul><ul><li>More than 20 Programs </li></ul></ul></ul><ul><ul><ul><li>More than 15,000 students </li></ul></ul></ul><ul><ul><ul><li>Data for more than 5 years </li></ul></ul></ul><ul><ul><ul><li>Response time for record retrieval is in seconds </li></ul></ul></ul>AADYA-EDU Product Overview
  41. 41. Case Studies <ul><li>RESONANCE @KOTA </li></ul><ul><ul><li>Resonance is All India Leader in IIT JEE Coaching </li></ul></ul><ul><ul><li>Provides coaching to 40,000 Plus students every year through all learning modes ie Classroom, DLP etc </li></ul></ul><ul><ul><li>Past record of 100,000 plus students </li></ul></ul><ul><ul><li>12 Branches, 8 Information centres and Head office are being powered by AADYA-EDU </li></ul></ul>AADYA-EDU Product Overview
  42. 42. <ul><li>Successful Products – AADYA-EDU and STEST </li></ul><ul><li>Specialists of Education ERP, E-Learning, Examination, Survey and Testing Domains </li></ul><ul><li>A Microsoft Partner company </li></ul><ul><li>An Intel software partner company </li></ul><ul><li>Run by a team of experienced subject area and technical professionals </li></ul><ul><li>Founded by Vijay S Shukla renowned educationist and Education ERP Professional </li></ul>AADYA-EDU Product Overview
  43. 43. Contact Us <ul><li>Vijay S Shukla </li></ul><ul><li>Sharvani Infosolutions (P) Ltd </li></ul><ul><li>C56 A /28, Sector 62, Noida, UP , India </li></ul><ul><li> , email: vs </li></ul><ul><li>Hello: 91-9810055734,0120-4320801, 02 </li></ul>AADYA-EDU Product Overview