This presentation summarizes the deployment of multiple large projects across an organization over 12 years to integrate data, upgrade networks, and reduce communication costs. Key aspects included: - Consolidating data into a single, consistent format accessible to all departments for real-time reporting. - Designing reliable internal and external networks with current hardware/software, redundancy, and backups. - Connecting offices globally through optimized voice, data, video conferencing and internet solutions. - Implementing changes without disrupting operations and reducing costs over the long term.

1. This Power Point presentation shows my experience with the deployment of
a number of large projects, simultaneously across many areas of the
organization.

2. Objectives
To view the overall scope of any corporate operation and identify:
– How the data is structured and used across all departments and ensure that it is on one
location, in the right format, accessible to all, ensuring real-time reporting to management.
– How the network is designed (internally for corporate daily operations and externally if they
have a web presence), ensuring reliability with the most current hardware and software,
redundancy to protect it from failure, and with backup systems to protect the safety of their
data.
– How they connect globally with voice and data and provide a way to consistently delivery it at
the most competitive costs with the most current technology. This can encompass telephone
systems, video conferencing, mobile devices and internet services.
– How to create a plan to make the necessary changes to achieve these objectives without
affecting the company’s operations and reduce costs.

3. Southern Star Shipping Co. Inc.
Project Period: 1999 – 2012
This is a blueprint example with some of the methods and systems used at this
corporation to achieve full data integration, a complete network upgrade, while
reducing their communication costs (including free VPN inter-office communications).
This plan was implemented during a 12 year period, but the span will fluctuate from
company to company.
The implementation period is also dependent on:
1. The size of company’s operations
2. The type of objectives to be achieved and most importantly
3. The type of technology available and emerging at that time.

4. Data
• Data was stored on individual computers or on paper forms
• No consistent format
• Not shared inside departments, nor across departments
• Data that was entered in multiple forms, with errors, was time consuming,
wasting worker productivity
• Reporting was done in Excel spreadsheets through macros with design
errors, experiencing many problems each quarter and end of year
Solution
• Data format was changed to be consistent across the company, stored on a
network location and accessed through MS Access databases
• Management was now able to get real-time data and reports, quarterly and yearly,
as well as being able to access it at their desktops with copies of the executable
databases being used by the departments

5. A corporation with 100+ sub corporations, consolidating it’s accounting trial balance,
balance sheet and income statement across to the parent company

6. • Instead of entering data for each company and having to re-calculate as it becomes part
of the next consolidated into next level, it’s only entered at the first level.
Financials
Main Entry Form
• For the grouping, the companies are selected and the data is automatically added,
eliminating worker’s time and errors in data re-entry.
1st Level Group 2nd Level Group 3rd Level Group 4th Level Group 1st Level Group

7. • Reporting now can be easily done at any level by making quick changes to the
main level companies.
• Below are the Single Company Trial Balance, Income Statement and Balance Sheet

8. Below Multiple Companies Trial Balance, under a parent company name.

9. Shipment Costs
Tracking ship costs, budgeting and forecasting trends to maintain profitability
Entering Ship’s Wages, Transportation and Processing, Subsistence, Stores, Spares, Maintenance, Repairs, Insurance, Dry Dock costs gives
management real time information reports

11. Forecasting budgets can be made using a 25 year trend of expenses, ensuring that actual
costs will not exceed budgets, thus enhancing profitability expectations.

12. Order Tracking
Shipment Orders transportation requires many documents to be filed with companies, bank letters of
credit, forms to be filed with various goverments.
Entering this data on one form allows them to print all necessary documents, eliminating the need to
enter data in multiple places, reducing data entry errors and increasing worker’s productivity

13. Orders to be loaded onto a ship are entered here

14. When the orders are ready to ship, all relevant documentation is printed from the invoicing area: invoices, bill of lading, commercial
invoices, packing lists, C-16 government forms, certificates, etc.

20. Network Identifying Issues

21. Network Creating a solution priority list

22. Network Calculating Hardware Software Labor

23. Network Final Network Design Layout & Hardware

24. Network 2nd Tower design Chairman’s Residence VPN
With the arrival of Time Warner Cable business class and fastWireless Connectivity, expensive T1 lines
could be removed and VPN / Video Conference solutions could be implemented in all 3 offices (NY, GR,
NIG) and specific locations to reduce communication costs from $1,500 to $100 a month

25. Infrastructure costs are made to accommodate for new types of communication.
But they are amortized in less than one year

26. Communication
A review of the voice and data lines at all locations shows a number of lines that can be removed,
reduced or change for a less expensive solution, maintaining redundancy and quality of service.

27. Worldwide Site Connectivity

28. www.sostar.com
Site & mail hosted by Network Solutions
Aliases
Chartering@sostar.com
Operations@sostar.com
Accounting@sostar.com
Executive@sostar.com
IT@sostar.com
Purchasing@sostar.com
Insurance@sostar.com
POP3 CONNECTOR ON 64 BIT EXCHANGE SERVER 2008
1. DISTRIBUTES EMAIL INSIDE sostar@sostar.com FOR WHICH IT HAS RULES.
2. THE REST ARE MOVED TO telex@sostar.com FOR MANUAL DISTRIBUTION
3. AND A COPY IS SENT TO messages@sostar.com FOR FILING
TELEX@sostar.com
FAX SERVER
file@sostar.com
Alvarez 02-12-10
SOUTHERN STAR SHIPPING – 2010 MAIL DISTRIBUTION PROCESS
MESSAGES@sostar.com
FILING SYSTEMMANUAL DIST. LIST
REFILING@sostar.com
OUTGOING MESSAGES
All emails going out of our office or to local users will have a copy sent to refiling@sostar.com (an external Network Solutions email inside our SOSTAR domain).
Emails inside refiling@sostar.com get automatically forwarded back to sostar@sostar.com (inside our Exchange Server).
The POP3 connector rule for emails received at sostar@sostar.com coming from refiling@sostar.com get automatically moved to messages@sostar.com.
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INCOMING AUTOMATIC COMPANY DISTRIBUTION LIST MAIL OUT RETURNS VIA
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sostar@sostar.com
MAIN EMAIL ADDRESS
(2) (3)
inverlocky@sostar.com
mazarakis@sostar.com
mckay@sostar.com
vanderlinden@sostar.com
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chillianis@sostar.com Blackberry
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