This document outlines the details of a project to convert a double-storey shoplot into a retail space. It discusses the project team members and their roles, as well as the various phases of implementation including schematic design, design development, contract documentation, and contract implementation/management. It also covers objectives, stakeholders, and provides diagrams to illustrate the design drawings and approval processes.

1. PROJECT MANAGEMENT (MGT60704)
Assignment 1: Defining and Documenting a Project
Group members :
Tutor : Mr. Edwin
Chow Wei Qi
Goretty Lee Pey Shy
Koh Jing Fan
Ong Yi Teng
Toh Yi Lin
Yap Shu Won
0331447
0326837
0330792
0326486
0327984
0331392

2. Table of Content
1.0 Introduction
1.1 Project Introduction
1.2 Company’s Profile
2.0 Team members in a project team
2.1 Roles and responsibilities of the Architect as lead consultant
2.2 Roles and responsibilities of other consultants
3.0 Organisation Structure
4.0 Stakeholders
5.0 Project Information
5.1 Objectives and Goals
5.2 Implementation Phases
5.2.1 Schematic Design
5.2.2 Design Development
5.2.3 Contract Documentation
5.2.4 Contract Implementation & Management Phase
5.2.5 Completion & Final Accounts
5.3 Implementation Tools
5.4 Monitoring tools and strategies
5.5 Risks and Solutions
5.6 Contract Procurement
5.7 Success Criteria
6.0 Conclusion
7.0 References list
3-4
5-7
8
9
10-41
42
43
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3. 1.0 INTRODUCTION
1.1 Project Introduction
This project is located in Jalan Ipoh, Kuala Lumpur. It is a double storey shoplot which serves the
purpose of retail. However, it was supposed to be a four storey shoplot, but it is then changed into a
double storey shoplot. The whole project was estimated to take 2.5 years to complete however, it
was only completed after 3 years due to a few reasons. It will be discussed further in the report.
The whole payment cost for this project is approximately RM 450k and the completion year is 2019.
The client of this project is Mr. Lee Foong Seong.
Figure 1.1: Initial sketchup model for Jalan Ipoh Shop Lot
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4. 1.2 Company’s Profile
This project is built by Axial Design Work Sdn. Bhd. ADW is an online based design and build
company which help house owners to realise their dream home with the most cost effective,
functional quality design.
They are located at 21-2, Plaza Danau Desa, Jalan 2/109F, Taman Danau Desa, Kuala Lumpur,
Malaysia. They are then named as JWH Architect. It is a firm that was established recently, hence,
the amount of project done by their company is not that much. However, JWH architect had
participated in a few competitions such as Housing 4.0 competition by PAM & GAMUDA.
4

5. 2.0 TEAM MEMBERS OF THE PROJECT
PARTY POINT OF CONTACT
Client Mr. Lee Foong Seng
Architect
AXIAL Design Work SDN. BHD
Alina Choong Architect.
Contractor
Flow Concept SDN. BHD (main)
Lee Concept Builders
M&E Engineer Puah Consultant
C&S Engineer Muhamad Engineer
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6. 2.1 ROLES AND RESPONSIBILITY OF THE CONTRACTOR AS LEAD CONSULTANT
2.1.1 Roles of Contractor
Flow Concept Sdn. Bhd is the main contractor that leads the whole project. Lee
Concept Builders is the site contractor appointed by the Flow Concept Sdn. Bhd.
Flow Concept Sdn. Bhd. worked directly under Mr. Lee Foong Seong. As the
contractor is responsible for the design, planning, organising and construct the whole
project, they appointed the subcontractors including architect, M&E Engineer and
C&S Engineer to work for him. The contractor is responsible for organising and
coordinating the team of consultants for the client.
In this project, the client proposed ideas and concept to the contractor and architects
to work on. Meetings are carried out to ensure the design and final outcome met the
client’s requirement. Flow Concept Sdn. Bhd also determined and obtained the
proper permits for construction. Not only that, he planned and managed the whole
project for the client.
On the other hand, the site contractor, Lee Concept Builders provided appropriate
supervision, information and instructions for the workers on site during the
construction phase.
2.2 ROLES AND RESPONSIBILITIES OF OTHER CONSULTANTS
2.2.1 Roles of Architect
AXIAL Design Work SDN. BHD. and Alina Choong Architect worked together in this project. Axial
Design Works SDN. BHD. analysed the project brief given by the client and interpreting it into
design. At first, Ar. Axxu translated the ideas into design and carried out communication with the
client to meet the expectation of the client. In other hand, Ar. Alina checked on the submission
drawings to ensure all the drawings are complied to UBBL and Bomba and the building is built
according to the construction drawings.
The architects act as a subcontractor throughout the project lifecycle. They had only little control
on the project and yet still have to bear the professional risk.
Ar. Axxu also carried out meetings together with contractor regularly to review on the completed
work to ensure it is executed according to the plans, and troubleshoot issues as they arise.
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7. 2.2.2 Roles of Mechanical and Electrical Engineer
The Puah Consultant managed the specifications of the project regarding the mechanical and
electrical works including the power supply, electrical system, lighting protection, security and
alarm system, fire fighting system and so on. The engineers carried out meetings with architect to
discuss and advise on the mechanical and electrical issues that applied to the shoplot on
construction drawings based on the specification provided by the architect.
2.2.3 Roles of Civil and Structural Engineer
In this project, Muhamad Engineer is hired by the Flow Concept Sdn. Bhd. Muhamad Engineer
managed and oversaw the building structural works. He worked together with the architect on the
load and stress of building structures for construction as the engineers need to provide information
to the architect before it can complete the design. He also coordinated with the authorities
regarding civil and structural designs and approval requirement of the shoplot.
Before the construction, Muhamad Engineer had carried out investigation and survey of site to
determine the suitability of earth for the requirements of the project.
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8. 3.0 ORGANISATION STRUCTURE
CLIENT
Mr. Lee Foong Seong
MAIN CONTRACTOR
FLOW CONCEPT SDN BHD
ARCHITECT
AXIAL DESIGN WORK SDN BHD
ALINA CHOONG ARCHITECT
M&E CONTRACTOR
PUAH CONSULTANT
C&S ENGINEER
MUHAMAD ENGINEER
CONTRACTOR
LEE CONCEPT BUILDERS
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9. 4.0 STAKEHOLDERS
Stakeholders are individuals or organizations who are interested in a particular project and who are
affected by this project in some way, and also their input has a direct impact on the project’s upshot.
The stakeholders for this projects are :
STAKEHOLDERS
PROJECT TEAM REGULATORY
BODIES
END USER
ARCHITECT
AXIAL DESIGN
WORK SDN BHD,
ALINA CHOONG
ARCHITECT
CONTRACTOR
LEE CONCEPT
BUILDERS
M&E ENGINEER
PUAH
CONSULTANT
C&S ENGINEER
MUHAMAD
ENGINEER
DEWAN
BANDARAYA
KUALA LUMPUR
(DBKL)
BOMBA
TNB
LAM
JKR
CUSTOMER
LOCAL
COMMUNITY
SYABAS
External Stakeholders
Internal Stakeholders
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10. 5.0 PROJECT INFORMATION
5.1 Objective and goals
5.1.1 Objectives
● To ensure completion of each phases of the project fulfills accordingly and structurally as
agreed in the schedule timeline.
● To ensure budget and time management are under control by minimize the changes during
the project.
● To decrease the risk factor of falling project by perform strict supervision and initiates
problem solving toward occured problems efficiently and accurately.
● Proper management of project to achieve the success criteria of cost, time and quality.
5.1.2 Goals
● Extend the business of client focusing on minimal maintenance, service efficient and long
term quality control.
● Increase the client’s success rate in the future development.
● Overall planning, coordination and management throughout the project meets the
requirements of client and respond to surrounding site.
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11. 5.2 Implementation phase
5.2.1 Schematic design
The schematic stage represents the first portion of the design phase. This is the first part of a
project where an architectural firm is brought on board. The design process begins with both the
client and the architect identifying the scope of the project. The scope typically includes an analysis
of the project site, zoning requirements, the scope of the project, goals for the project, and the
creation of a preliminary schedule. As the design process proceeds, priorities will be clarified, new
possibilities will develop, and the final design will emerge.
(A) Client Approach
Mr. Lee Foong Seong approached Axial Design Works Sdn. Bhd. and presented his intention
of converting a double storey office lot into a retail lot. After site survey and analysis, the
architect then work on a rough study drawings to illustrate and translate the basic concept
of the design. They will then present various preliminary design solutions and alternatives to
the client in the form of sketches showing different design approaches in order for the client
to choose the design that is most appropriate to his needs
(C) Design Proposal
The initial proposal was to design and build a four storey retail lot from the existing shoplot,
however, due to the lack of car parks, the architect decided to reduce the height of the
building into a double storey retail lot to accomodate to the existing issue of having
insufficient car parks within the site.
(D) Client and Planning Approval
While the architect is developing the schematic design drawings, this is where the
consultants are being involved in advising on the rough cost estimates of the project to meet
the client’s requirements. This will bring an increased client understanding of the project in
order to assure the continuing consensus on project scope, levels of quality and budget. A
submission approval will then be sent out at the same time. Upon approval of the design and
build project, the consultants will begin the process of refining the design during the
development phase.
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12. 5.2.2 Design Development
In this phase, the accepted preliminary design solution is further developed incorporating the result
of the discussions in the Schematic Design phase. The architect will revise the drawings with more
specificity and detail than in Schematic Design. Engineering will commence on the structure,
plumbing, electrical, heating/ventilation systems, energy analysis and any other project specific
systems. In addition, area of old construction and new construction are also coordinated for relative
levels of design quality.
(A) Design Drawings
Working drawings present the overall composition of the shoplot. This includes a number of
projection such as floor plans, elevations and sections. A detailed drawing of building plan
drawings, structural drawings and other system drawings need to cooperate in order to
produce submission plans. For this project, there is no Quantity surveyor involved, therefore,
all estimations for various parts of the project are planned and breakdown by the contractor.
Figure 5.2.2.1: Floor Plans and elevation for Jalan Ipoh retail lot.
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13. Figure 5.2.2.2 : Detailed sectional drawings showing the structural system of the building.
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14. (B) Submission for Building Approval
I. Building Plan Submission
An application with building plans is submitted to the local authority, Dewan Bandaraya
Kuala Lumpur (DBKL) for approval and shall comply with the Uniform building by-laws. All
drawings from the architect and consultants need to have specifications settings for the
construction., and by doing so, it will be easier for the client to understand the project during
meetings.
Figure 5.2.2.3 : Key plan, Location plan and Site plan with information in accordance with requirement set by authorities for Building Plan
Submission
Figure 5.2.2.4 : Sample Approval of Building Submission (actual document not available)
14

15. II. Fire-fighting (BOMBA) drawings
An application is also submitted to the local BOMBA authority for approval and shall
comply with the Uniform building by-laws. These drawings include all the fire fittings such
as fire doors, emergency lightings, exit signs, fire extinguishers, etc. This is an important
requirement as to improve the safety measures of the building.
Figure 5.2.2.5 : Bomba Drawings before resubmission
Due to issues of having insufficient parking lots, the building was revised to a double-storey retail
lot from the initial proposal of having four storey retail lot. 15

16. Figure 5.2.2.6 : Bomba Approval
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17. 5.2.3 Contract Documentation
This phase is where the details of a project’s design are finalized. During this portion of the project,
the architect and engineers finish the design and engineering portion of the project and produce the
documentation that will guide all of the stakeholders in the project moving forward.
(A) Negotiated Tender
Axial Design Works Sdn. Bhd. uses negotiated tender method where the client approaches
them based on their track-record or a previous relationship and the terms of the contract are
then negotiated. This could give the client the confidence of working with them and result in
reduction of the duration and costs of tendering and can allow early supplier involvement.
The documents are prepared for a range of contracts such as equipment supply, demolition,
enabling works, etc. In this project, ADW Sdn Bhd undertake coordination with involved
consultants such as M&E Engineer, C&S Engineer to prepare detailed and finalised tender drawings
and specifications.
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Figure 5.2.3.1 : Doors and windows schedule

18. 18
(B) Bills of Quantity
The bills of quantity that provides measured quantities of the items of work identified by the
drawings and specifications in the tender documentation will be produced. The quantities
may be measured in number, length, area, volume, weight or time. Preparing a bill of
quantities requires that the design is complete and a specification has been prepared.
Figure 5.2.3.2 : Bills of Quantity for demolition works, groundworks, staircase construction,
roof construction, walls, doors and windows, sanitary fittings etc.

19. 5.2.4 Contract Implementation and Management Phase
In this phase, perform all function and duties of architectural consultancy practice under the
building contract. The client will also be advised on site staff required and the estimation of cost and
duration of their employment. In additions, providing information and issuing instructions to the
contractor as required under the terms and conditions of the building contract to enable the
contractor to proceed with the works. Progress of construction works will be inspected by site
staffs at periodically.
(A) Site Meetings
Meetings are held regularly by Axial Design Works Sdn. Bhd. This is to ensure that the site
progress, quality of work and specified items are in accordance with the contract
requirements, thus enabling discussion of any problems or issue and allowing proposal for
solutions.
During the site meeting, the contractor will share a progress report with all the consultants
to review issues and discuss solutions for it. The project team will also be notified of the
construction progress on site, whose information will be confirmed with the site staffs as
they are the ones who are in charge of the periodic inspection works. The project manager
will also bring up any matters through the minutes of meeting of the previous meeting to be
discussed.
Figure 5.2.4.1 : Sample of Client-Consultant Minutes
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20. (C) Architect’s Instruction (AI’s)
Construction contracts generally give the contract administrator(consulting architect) the
power to issue instructions to the contractor. The contractor must comply with the
instructions within certain limitations. If the contractor does not follow an instruction, the
architect may be required to issue a 'notice to comply' to the contractor or if they still fail to
comply, the architect has the right to instruct others to carry out the work and the contractor
will be liable for any additional costs incurred.
Figure 5.2.4.2 : Sample of Architect’s Instruction.
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21. Figure 5.2.4.3 : Application for Extension of Time (EOT) by the project manager.
(B) Construction Schedule
The contractors are required to produces a contractor’s working schedule in order for them
to plan their works and most importantly to record the actual progress on site and to show
the remaining works that will be completed. The construction schedule will be maintained by
the contractor throughout the duration of the works and published periodically as a form of
reporting to the architect and project manager in order for them to review and forward to
the client.
Extension of Time (EOT)
Construction contracts generally allow the construction period to be extended where there
is a delay that is not the contractor's fault. The contractor gives written notice to the contract
administrator identifying the relevant event that has caused the delay.
In this project, Flow Concept Sdn Bhd had requested to Axial Design Works Sdn. Bhd. for an
extension of time due to events that run concurrently and overlapped with each other. The
project manager will then analyse the reasons that caused the delay to apply for extension of
time.
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22. 22
(E) Payment Certification
An Interim certificates provide a mechanism for the client to make payments to the
contractor before the works are complete. The project manager will determine the amount
owing to the contractor under construction contract based on the Architect observation and
evaluation of the contractor application for payment having factored to completeness
against the schedule of value and issue the certificate of payment to the client.
(F) Approval for Service Providers
The architect and contractor will provide assistance in notifying inspection and testing
companies to perform services of the ready for service date as required by building contract.
The project manager will then receive and review the testing report to the client. The
testings and inspections are required to fulfill the the authority approval which are TNB,
SYABAS, JPP and BOMBA.

23. (A) Certificate of Practical Completion (CPC)
The contractor will confirm to the contract administrator that the works are complete. ADW
certifies practical completion when all the works described in the contract have been carried
out. Upon issuing the certificate of practical completion (CPC), the client, Lee Foong Seong
takes possession of the works for occupation.
Figure 5.2.5.1 : Issuance of Certificate of Practical Completion (CPC).
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5.2.5 Completion and Final Accounts
The final completion of the construction phase of the project is when the construction is finally
completed. The completion of construction projects generally takes place in stages as it is
necessary and important to ensure that all the works described in the contract documents have
been carried out as specified, that all appropriate payments have been made, that there are no
defects and that an appropriate handover has taken place. Generally the payment will be made at
the end of the defects liability period providing that all patent defects have been rectified.

24. (B) Certificate of Compliance (CCC)
The certificate of compliance will be issued by the principal submitting person, a professional
architect and engineer to certify that they have supervised the construction project and that
it has been built in compliance with requirements of the Acts or by-law. Under the CCC
issuing system, 21 building components have being identified for the stage certification
process. 21 Stage Certification Forms (Form G 1 to G 21) are being introduced under the
Second Schedule of UBBL 2007. Form F will be submitted along with the 21 G Forms to the
local authority and BAM (Board of Engineer) to certify that the building has been completed
based on approved plans and complies to Act 133 and Uniform Building By-laws.
Upon satisfactory completion of works and clearances of the essential service department
obtained, CCC can be issued to the owner, Mr. Lee Foong Seong. The essential service
departments are :
1. Electrical supply (TNB)
2. Water supply (SYABAS)
3. Connection to sewerage treatment plants or mains (JPP)
4. Lift and Machinery Department (JKKP) - not applicable
5. Active fire fighting systems (BOMBA)
6. Roads and drainage
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Figure 5.2.5.2 : Form F

25. 25
(C) Client Handling Over
Once the contract administrator has confirmed that the works defined in the contract are
completed, implemented and tested, the building is officially handed over to the client.
During handover, the client should be issued with the following documents :
1. Operation and maintenance manual
2. As-built drawing of the building
3. Certificates and warranties
4. Building log book and user guide
5. Health and safety file
The contractor is no longer liable to any security, facilities and management of the building
after handing over to the client. However, the building and defects are still under the control
of the contractor during defects liability period.
(D) Defect Liability Period
The defects liability period typically lasts six to twelve months. The defects liability period,
which follows certification of practical completion, is not a chance to correct problems
apparent at practical completion, it is the period where the client reports any defects that
emerge in the works to the contract administrator and the contractor rectifies those defects.
The contract administrator will then arrange final inspections of the works and if satisfied,
issues the certificate of making good defects.
Figure 5.2.5.3 : List of defect works to be rectify by the contractor.

26. Figure 5.2.5.4 : List of defect works to be rectify by the contractor.
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(E) Final Account Certificate
Preparing the final account is the process of calculating and agreeing any adjustments to the
contract sum so that the amount of the final payment can be determined. The final account
certificate is made at the end of defect liability period provided all patent defects has been
rectified. This also indicates the finalization of any disputes that may have arisen and in that
sense draws a line under the financial obligations of parties involved.

27. 5.3 Implementation tools
During the implementation stage, the project team are required to manage as well as coordinate
the project planning, documentation as well as costs, and this process could be quite challenging
due to the complexity of the project. Hence, some software or programmes could be used to ease
the project. We did an interview of Ar. Axxu regarding the monitoring tools and strategies of this
project and had came out with a conclusion.
5.3.1 Planning and Scheduling
Microsoft Office Excel
Throughout this project, the architect manages his tasks and workflow using Gantt Chart. This is
in order to make sure that the construction works are on time. According to the architect, Gantt
Chart helps to ensure the team complete the works within the time given and to make the project
more systematic. By using Gantt Chart, it provides a graphical illustration of a schedule that aids in
planning, coordinating as well as tracking the growth of project.
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28. 5.3.2 Design and Drafting
AutoCAD
In the implementation phase, it is very important for the architect and the team to provide clear and
readable drawings. In this project, all the drawings are done by using Autodesk AutoCAD. This
software is well known as a 2D computer aided as well as drafting computer software. It is well
utilized by the architects to generate drawings such as floor plans, roof plan, elevations, sections,
detailed drawings etc.
Figure 5.3.2.2 : Sample of site plan generated
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29. Figure 5.3.2.5 : Site elevation of Jalan Ipoh shop lot generated by using AutoCAD
Figure 5.3.2.3 : Ground floor plans, first floor plans of Jalan
Ipoh shop lot generated by using AutoCAD
Figure 5.3.2.4 : First floor plans and back elevation of Jalan
Ipoh shop lot generated by using AutoCAD
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30. 2. SketchUp
In the designing stage, Sketchup is used to transform two-dimensional drawing from AutoCAD into
three-dimensional building. Sketchup allows better visualizing for the project and also 3d model can
be used to convey the design during client meetings for approvals.
Figure 5.3.2.6 : Model of shoplot generated using sketchup
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31. 2. Adobe Photoshop
To allow better visualisation of the shoplot, adobe Photoshop is used to produce architectural
rendering for client presentation and documents. With the aid of photoshop, the architect can work
smarter and faster with producing a realistic visualisation.
Figure 5.3.2.7 : Sample of shoplot generated using adobe Photoshop
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32. 5.4 Monitoring tools and strategies
Throughout this project, as mentioned by the architect, there are a few types of monitoring tools
used by him and the team in order to oversee all the task necessary. This is to ensure the completion
of the project is within the given time, scope as well as within the budget so that the project can be
working on with minimal risk. Throughout the project, the process will involve comparing actual
performance with planned performance and take actions on various outcomes.
Mentioned below are the types of monitoring tools and strategies used by Architect Axxui during
the project.
(A) Site Meeting
Site meeting plays an important role of the successful management of construction projects
and it is different from technical meeting as it involves all parties to be present during the
meeting. Site meetings are held by Architect Hoi throughout this project in order to invite
the stakeholders in order to facilitate better communication and a shared sense of purpose
making it more likely that the project is completed successfully. The site meeting of this
project is held twice per month to ensure the construction works go on well.
(B) Meeting Minutes
Meeting minutes is known as a written, recorded documentation which is used to inform and
recall back every meeting that is conducted regarding this project. According to Ar. Axxu. it is
important to jot down the meeting minutes in order to allow him trace back things that were
mentioned during the meeting. This is also in order to recall back what had been mentioned
during the past. Besides that, the disagreement that occur during the meeting will also be
included and will be solve in the next meeting.
Figure 5.4.1: Site Meeting
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33. Figure 5.4.2 : Sample of meeting minutes
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34. Figure 5.4.2 : Sample of meeting minutes
34

35. Figure 5.4.2 : Sample of meeting minutes
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36. (C) Technical Meeting
Technical meeting usually involve only the technical team and it happens frequently.
According to Ar. Axxu, the meetings are usually short yet simple and it is aimed to resolve as
much problem as possible.
Most of the times, project manager/the architect will be the leader of the meeting. He/she
will ask the contractor or contractor representative for a site inspection after reading the
meeting agenda. Technical problems that occur during site inspection are brought out and
discussed among the team. After site inspection, a critical discussion regarding all the issues
are raised and combined together. Advices are given depending on the members of the
team.
(D) Gantt Chart
Gantt chart is there to present the project timeline in a systematic manner. If there is any
delay on any stage of the project, it can be detected easily, allowing suitable actions such as
creating catch up programmes to be executed. According to Ar. Axxu, it is crucial to plan the
project out to ensure the whole process goes well and it will minimize the delay of time of
the project to prevent lost of money/
Figure 5.4.3 : Sample of project management gantt chart
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37. 5.5 Risks and Solutions
Risk management is the method of identifying, assessing and controlling threats to an
organization's capital and earnings. These threats, or risks, should stem from a huge range of
sources, which include economic uncertainty, legal liabilities, strategic management errors,
accidents and natural disasters.
There are few problems faced in the Jalan Ipoh Shop Lot Project.
One of the main problem faced by the team during the whole construction of Jalan Ipoh shop lot is
the delay of construction for approximately 6 months, however the client is quite satisfied with it
despite the time delay.
Risks/Problems Project Impact Solutions
Schematic Design Stage
1. Financial Feasibility -Abortive work as it was initially
proposed as a four storey shop lot,
but is then changed to two storey
shop lot due to insufficient parking
lots.
-Overhead cost.
-Time delay during construction.
-Pay more during consultation
period and construction period.
2. Technical Problem -Redesign the project.
-Compliance Regulating
Requirement
-Double check the master
planning from the ‘Majlis
Perbandaran Ipoh’.
-Invite a land surveyor to
analyse the land or solid
qualities.
Design Development Phase
1. Authority -BP submission runs late
-Late approval from the authority
-Reduced the floor level from 4
storeys to 2 storeys due to
insufficient parking lots.
-Resubmission of BP after
redesign.
Contract Document Phase
1. Reduce costing -Quality of project in terms of
materialities
-Negotiate with the contractor
and developer.
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38. 5.6 Contact Procurement
The selection of the most appropriate procurement method is critical for both the client and other
project participants as it is an important factor that contributes to the overall client’s satisfaction
and project success. This selection will be dependent upon a number of factors such as cost, time
and quality which are widely considered as being the most fundamental criteria for clients seeking
to achieve their end product ‘at the highest quality, at the lowest cost and in the shortest time’.
The Jalan Ipoh shop lot have underwent the procurement method of ‘Design and Build’. The term
“Design and Build” refers to the procurement strategy that entails the contractor carrying out the
work; the design works as well as the construction and completion of the work. It is a form of
building procurement whereby the main contractor will design and construct the project. A Design
and Build contract is one in which a single entity, usually a contractor assumes responsibility for the
design in whole or in part and for the construction and completion of a construction project. Below
shows the management structure of the design and build contract to better explain the context:
Figure 5.6.1 : Management structure of the design and build
contract
Flow Concept have proposed this method of procurement due to the fact that the client is not
familiar with this field of work and would like to have a cleaner and straightforward approach to the
project. With this method, Flow Concept obtains more control and profit and at the same time
delivers the needs and requests from the client. The client need not be involved in as many different
contract documentation compared to the traditional method.
The owner’s administrative burdens may be reduced because the procurement of design and
construction services is consolidated into a single selection process. After award of the Design and
Build contract, the client will not be required to spend time and effort coordinating and arbitrating
between separated design and construction contracts. While the process does require the client to
provide prudent oversight of the design and construction process, this responsibility is considerable
less time consuming and exposes the owner to far fewer risks than the traditional approach. This
best accommodates the state and needs for the client as the project was aimed to
38

39. be straightforward in terms of cost, time and quality. The client entrusts Flow Concept, as the main
contractor to take control over and execute the project .
As Flow Concept was appointed by the client, Lee Foong Seong, as the main contractor of the Jalan
Ipoh shop lot project, this makes Flow Concept the single point responsibility of the project, which
means it was carried out without any mediating consultants and the central contractual position is
solely between the client and main contractor. This is achieved by allocating all design responsibility
and liability to the contractor alone.
Flow Concept then has a team of contractors setup to implement the project including ADW as one
of the architecture contractor. The contractors would only contact directly to the main contractor
for any modifications or information of the project. ADW mentioned the importance of efficient
liaising and building close relationship with the team of contractors to have the project run more
smoothly. They achieve this by constantly following up with the different contractors and best
possible accommodate to their needs and problems.
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40. 5.7 Success Criteria
Project success criteria is a design that can be exceeded client’s expectations which can be
constructed with six months and within the budget not exceed the preliminary cost agreed with
client.
5.7.1 Project Management Constraints
Cost
The cost for building this project was fixed and it would not be affected by the time taken for
completion. This is because of the procurement method of ‘’Design & Build’’ as this procurement
method is an arrangement where one contracting organisation takes sole responsibility, normally
on a lump sum fixed price basis, for the bespoke design and construction of a client's project.
Quality
Client is satisfied with the project delivered.
Time
Initially, it had been promised by the architect that this project would only took up to two and a half
years to complete, but eventually it took three years to complete. The main factor that slowed down
the process was the delay in documents approval from authority.
Figure 5.7.1.1 : Triple constraint of project management
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41. 6.0 CONCLUSION
This project had expresses the ability of a community to develop structures which not only meet the
needs of its current members but also support ability of future generations to maintain and resolve
the economic situation over that area.
The schedules, timeline were planned out in an organized manner through the use of Gantt Chart in
order to keep everything on track and to prevent any delay. While the implementation phases used
to breakdown and identify the whole scopes of structure of progress. Also, risk analysis is to
counterattack the critical part of causes that will delay the whole progress, where we will be aware
and come out with a back up plan to tackle if necessary. CCM meetings and effective
communication are key to tracking progress, detecting and resolving issues, and meeting deadlines.
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42. 7.0 REFERENCES LIST
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4. Designingbuildings.co.uk. (2019). Design and build procurement route - Designing Buildings Wiki. [online]
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2019].
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