This document provides tips for effectively planning and running a business meeting. It recommends making an agenda and assigning pre-work to encourage preparation. An icebreaker at the beginning, like asking a provocative question, can help break the ice. Meetings should be scheduled off-hours and people should be notified 10 minutes early. No meeting should last longer than an hour, as that is generally the maximum time people can remain engaged.

1. How To Make a
Business Meeting
Effectively
Jessica Negrete
IBERO LEON

2. Effective Meeting
ICEBREAKER PLAN YOUR MEETING TIMING

3. PLAN YOUR MEETING
• Make a list of your targets for the meeCng
• Assign Pre-Work regularly,
• Ask to provide key soluCons, suggesCons or examples before the
meeCng that can be aggregated and presented live.
This will encourage preparaCon and engage employees
• Write an agenda of the Items and anything else that you need
to aOack with you team

4. ICEBREAKER
Before going over agenda,
• Ask a provocaCve quesCon, state an interesCng staCsCc,
quote someone or tell a story.
Make the group introduce themselves like what they do, How was
they day?, etc… That absolute break the ice.
• Assign relevant roles, topics or updates that each parCcipant
(or most) can share with the group.

5. TIMING
• Always keep in mind in valuing the Cme of others; They will
appreciate it.
• Schedule meeCngs for off-hour Cme,
• Send the meeCng 10 minutes before the real hour that you want
to start the meeCng
Recommenda)on: Do not schedule any mee0ng to last longer than
an hour. Sixty minutes is generally the longest 0me workers can
remain truly engaged.

6. BIBLIOGRAPHY
• hOps://www.forbes.com/sites/forbescoachescouncil/
2016/06/30/14-Cps-to-lead-and-facilitate-meeCngs-more-
effecCvely/#29feacf22342
• hOps://www.forbes.com/sites/forbesleadershipforum/
2014/02/05/seven-steps-to-running-the-most-effecCve-
meeCng-possible/#130cce967a61
• hOps://www.youtube.com/watch?v=e3a0KbM5p9A