1. Corporate
Solutions
from the experts in
flexible office space
2.
3. As the largest broker of flexible office
space in the world, Instant help people
find office space around the globe,
concluding around 30 transactions
every day. We are unique in having
a team dedicated to large corporate
clients, working with you to
understand the dynamics of your
market and your operation, matching
our local market knowledge to your
corporate needs and budgets. Our
Corporate Accounts team has more
than 100 years accumulated experience
of providing flexible office solutions.
“
Instant were exactly what we needed
for this project, as they know the
serviced office market back to front
and were able to guide us through
the acquisition process with ease and
professionalism.
Your office. Our business.
Arqiva
4. Instant:
a global business with global clients
Instant has developed a network offers you a gateway to the whole
that guarantees you global market array of providers, from the multi-
coverage of serviced offices. In a nationals to the local, stand-alone
highly fragmented market, where operators, to find the space that is
even the biggest players have less perfect for each situation.
than 20% market share, Instant
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6. Instant:
the global experts in
flexible office space
At Instant, our Your property team has to juggle the
demands of all the different areas of your
Corporate Accounts business, including small scale, short term
team provides you requirements that can take disproportionate
with a single point amounts of management time. By partnering
of contact for all with Instant, you can free up your team
to focus on the core strategic projects,
your global flexible
and add value to your overall portfolio in
requirements, ensuring the process. We often work alongside a
you get unparalleled retained agent, using our specialist
market coverage knowledge of this niche market to
and expertise in complement their advisory role, giving you
the best combination of expertise available.
all markets.
“
Searching for office space in a foreign
market can prove testing, especially
if there are language and time zone
barriers. Instant’s world coverage and
exceptional knowledge of all markets
allowed the search for office space in
Shanghai to be conducted with ease,
efficiency and speed.
Rolls Royce
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7. Corporate Accounts team
Our Corporate Accounts
team gives you access
to greater flexibility
in your property
portfolio, reducing
risk and minimising
capital outlay.
8. 1.
Your office needs:
2.
Your options:
3.
Your selection:
4.
Your contract:
You need a new office for some of your team, but your time Your Instant account manager will carefully consider all the To minimise your workload, Instant sets up viewings at the As part of our service, and at your direction, all the negotiations
is limited and it may be difficult for you to identify all the options in the area, selecting centres that precisely fit your offices you prefer, so that you or one of your team can of price and the terms of occupation can be undertaken by
available options. This is when Instant can help. Simply tell us needs, in terms of budget, facilities, location and even the inspect the properties to identify those that best suit your Instant on your behalf. After many years of working with all
how many people you need to accommodate, for how long view from the windows. You will be presented with a detailed needs. Your account manager will liaise directly with your serviced office operators across the world, we understand
and where, and we will take care of the rest. If you have any report of these options (see below), complete with pricing preferred centres to determine the precise details of their the intricacies of pricing structures and additional services,
offer. We always use the competition in the local market to
special requirements such as installing a dedicated server and availability, from which to choose those you want to visit. enabling us to agree the best deal for you. We will always
ensure we can negotiate the best deal, delivering your ideal
room or adding increased security measures, our experience give you impartial advice to find the office that best suits
office every time.
means we are best placed to advise on how to accomplish your needs and budget.
this within the framework of a serviced office. Our service means that you will have everything you need to
Once all the paperwork has been completed, you and your
speed through your internal approvals process and move as
team can move in and start working straight away.
quickly as possible to your new space.
Instant’s Corporate Account Managers work as an extension
to your team, so we will always be at the end of the phone
to help with any issues that arise, or to assist if you find you
need more (or less) space. Towards the end of the contract,
we will be back in touch to see if we can help with a renewal
or a move to a new location.
Did you know...?
Instant can help if you have surplus
office space. For spaces under 5000
square foot, or empty space that
has only a short time left to run
on its lease, we can help locate a
suitable tenant. With over 6,000
enquiries a month coming to Instant,
we are extremely well placed to find
a match. We list properties on our
website for free and charge fees
on a success only basis.
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9. Instant Portfolio
Management
Your global flexible office
portfolio in safe hands
If you manage a number
of serviced offices within
your property portfolio,
Instant Portfolio
Management will save you
valuable time and money.
With Instant Portfolio Management,
Instant take on the role of account
manager for the whole of your serviced
office portfolio and provide you with a
consistent service on a global basis. Once
we have a clear understanding of your
requirements, we will handle all the
“
renewals and acquisitions year round,
negotiating with as many operators as
necessary to secure the best rates for you. Instant go out of their way to ensure
Our up-to-the-minute market knowledge I have all the current local market
also puts us in the best position to provide data worldwide to ensure that not
business continuity solutions if required. only are we getting a fair price in the
market, but that our sales force has
Contact our Corporate Solutions team
the best facilities and support to
for more information. fulfil their needs.
Lisa Robinson, Crossbeam
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10. Our position as global Instant supply you with regular
market updates and a clear audit trail The benefits
market leader means to give you the confidence that your to you:
that we have excellent serviced office portfolio is in safe hands.
relationships with all
As each relationship is unique, we
the operators and are can tailor the service to match your
in constant touch with needs.
local market rates and
new building openings.
This expertise is proven to save time
An Instant solution... and money for our clients across their
Significant A single point
portfolio, and being proactive with
Following the earthquake, tsunami savings of contact for
renewals means no unnecessary long
and subsequent nuclear disaster in all serviced
term commitments and significantly better offices
Japan in 2011, many companies found
prices. With Instant Portfolio
themselves needing to move out of
Management, you will only have one
their offices to safer locations for an
point of contact for all your serviced
indefinite period. One of our preferred
offices, regardless of location.
partner clients, an international news
agency, needed to move 30 Tokyo-
based employees out of their office
as quickly as possible to somewhere Confidence Consistent No
further from the disaster area. Instant of paying service and missed
received the request towards the end market support deadlines
of the Tokyo working day on Thursday, rents
and by using resources in Europe,
Australia and America we were able
to relocate all 30 employees by the
following morning in Osaka.
Our network of global contacts
allowed us to move immediately to find
a solution that best suited the client’s Time Regular Access to A global
needs in a very difficult situation.
savings management all operators network of
information across the local experts
globe
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11. The Instant Managed Office
a bespoke, all-inclusive,
fully managed office,
anywhere you need it.
There are times when Instant’s Managed Office service
allows you to outsource every aspect of
you need a flexible office setting up and running your office, from
solution, but you would finding the right building to emptying the
like it tailored precisely bins, but still allowing you to create a
space branded as you wish.
to your business and
Our focus in providing Managed
need to locate in a very Offices is always on you, the occupier.
specific area. It may be Once we understand your exact needs,
that you need the office we’ll find a building that best meets these
requirements. We then co-ordinate the
for a number of years whole process so that all deadlines are
and you want the cost met and everything falls within the agreed
certainty that goes with budget. We take on the lease for as long
as you need it. We plan and fit the space
a serviced office. The to your specification, and then we manage
answer to these challenges the office for you. We even sort out
is a Managed Office. dilapidations once you’ve moved out.
All this is done for a fixed quarterly fee.
It’s simple, cost-effective and completely
tailored to your needs.
8
12. Case studies of Managed Offices
An outsourced office for Serco Swing space for Network Rail
“
With a short deadline to move in to
new premises, Instant’s solution meant
we could keep control of costs, have
complete confidence in the timing plan
and free up the internal team to focus
on the core project. Outsourcing our
International service company, Serco, turned to Instant for an
office to accommodate 280 people for a two year project.
With limited in-house resource to search for and manage a
new office, an all-inclusive solution from Instant was ideal.
Network Rail needed an office for 400 people to use as a stop gap
whilst their permanent headquarters in York was refurbished. Using
local contacts, Instant identified suitable space in an adjacent building
and secured a two year lease, managed its refurbishment and took
on the running of the office for the duration of the contract.
office provision was the right action
for this project.
John Ennis, Serco
“
Instant provided the ideal solution to
our temporary decant requirement
in York. The office is in a perfect
location adjacent to our existing
premises, delivered on time and to
budget. Instant were professional and
responsive throughout, we would not
hesitate to recommend them.
Network Rail
9
13. The team at Instant
Our offices in London, Sydney and Miami
Instant has been
help us to work through the time zones,
selected as one of the meaning a faster result for you.
Top 100 Best Companies Our Corporate Accounts team comprises
to Work for by the experts from many different backgrounds:
Sunday Times every serviced offices, sales professionals,
chartered surveyors and former property
year since 2008, and agents. Our specialists are brimming with
we work extremely up-to-date information on the latest deals,
hard to recruit occupancy levels and pricing.
exceptional people, No other company has the depth of local
knowledge, combined with the global,
to provide the best
multi-lingual reach of Instant.
service to you.
Our dedicated team is here to help you
find what’s right for you and because
“
we’re independent, we’ll always offer
impartial advice.
We were very impressed by
Instant’s professional attitude and the
efficiency in organising appointments
for us. Basically the whole process is
stress free and much easier than we
expected. In future, I will not hesitate
to recommend your company.
Linda Kam,
Panasonic
10
14. “
The Instant team provided us with an
extremely valuable and professional
service. They have fantastic contacts
in the property market on a global
basis, and this enabled them to source
the perfect office solution for us in
Johannesburg within a matter of weeks.
Credit Suisse
11
15. Our clients
“
Instant were quick, responsive and
thorough with their search. We were
able to choose an office close to our
own building on the terms we required
within a short timeframe. Although
urgent we felt in control of the office
search at all times and wouldn’t
hesitate to work with Instant again.
To read detailed case studies Steve Willson, TLT Solicitors
for specific clients, please
visit our website:
www.instantoffices.com/
corporates
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16. To find out more about Instant call us on
+44 (0) 20 7298 0600 or email corporates@instantoffices.com
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17. Your office. Our business.
London (Headquarters) Sydney Miami
55 North Wharf Road 33 Australia Square 5550 Glades Road, Suite 204,
London, W2 1LA 264 George Street, Sydney, NSW 2000 Boca Raton, Florida, FL 33431
Tel +44 (0) 20 7298 0600 Tel +61 (0) 2 8211 0615 Tel 1 866 918 4640
Fax +44 (0) 20 7402 7257 Fax +61 (0) 2 8211 0555 Fax 1 561 869 1919
Email corporates@instantoffices.com
www.instantoffices.com/corporates
