A workshop focused on creating application material for graduate students and postdocs.

1. Irina Filonova, PhD
Postdoctoral Development
Faculty Affairs Office
uickFix
Resume

2. Learning objectives
• Tailor your Resume to meet your goals
• Learn best practices of Resume writing
• Convert your CV to a Resume in 5 easy steps

3. Resume is “your proposition value”
• Part of the application package non‐faculty jobs
• No specific format unless specified
• Addresses company’s needs

4. Resume vs CV
Skills & Qualifications
Non‐academic jobs *
Match skills to employee’s needs
Close match to key words
Short 1‐2 pages max
References not included
Order depends on the job
Academic accomplishments
Academic jobs, fellowships & grants
Candidate‐centered “Here is what I do”
Less tailored to fit the job
Length depends on experience
References included
Chronological order

5. Resume is a communication tool
Goal
Audience

6. Resume is a communication tool
Goal ?
Audience

8. Resume is a communication tool
Goal
Audience ?

9. Recruiter
Hiring Manager
Team members
C‐suite
HR Manager
Applicant Tracking Systems (ATS)

10. Navigating through job posting
• Elements of job advertisement
• Technical expertise (hard skills)
• Behavioral attributes (soft skills)
• Communication (written and verbal)
• Organizational skills (project and time management)
• Teamwork
• Leadership
• Understanding of culturies and diversity

11. Atomic Physicist‐ Honeywell Quantum Solutions
You Must Have
• PhD in Physics, Electrical Engineering or related field with background in AMO and relevant
experience (PhD inclusive) involving optics, vacuum systems, electronics, and/or lasers
• Due to US export control laws, must be a US citizen
We Value
• Formal background in AMO physics with a proven track record of applying physical principles in the
construction of complex systems
• Experience with laser cooling and trapping of ions (preferred) or neutral atoms (acceptable)
• Experience with quantum gates, quantum algorithms and quantum simulations
• Experience with laser systems, including diode lasers and optical cavities
• Working knowledge of control systems and signal processing
• Excellent written and oral communication skills, with published results within their field of
research.
• As a top candidate, you will have strong organizational and leadership skills, and be good at working
and negotiating with customers and partner
• Works well independently and as a member of a team

12. Atomic Physicist‐ Honeywell Quantum Solutions
You Must Have
• PhD in Physics, Electrical Engineering or related field with background in AMO and relevant
experience (PhD inclusive) involving optics, vacuum systems, electronics, and/or lasers
• Due to US export control laws, must be a US citizen
We Value
• Formal background in AMO physics with a proven track record of applying physical principles in
the construction of complex systems
• Experience with laser cooling and trapping of ions (preferred) or neutral atoms (acceptable)
• Experience with quantum gates, quantum algorithms and quantum simulations
• Experience with laser systems, including diode lasers and optical cavities
• Working knowledge of control systems and signal processing
• Excellent written and oral communication skills, with published results within their field of
research.
• As a top candidate, you will have strong organizational and leadership skills, and be good at working
and negotiating with customers and partner
• Works well independently and as a member of a team

13. Atomic Physicist‐ Honeywell Quantum Solutions
You Must Have
• PhD in Physics, Electrical Engineering or related field with background in AMO and relevant
experience (PhD inclusive) involving optics, vacuum systems, electronics, and/or lasers
• Due to US export control laws, must be a US citizen
We Value
• Formal background in AMO physics with a proven track record of applying physical principles in
the construction of complex systems
• Experience with laser cooling and trapping of ions (preferred) or neutral atoms (acceptable)
• Experience with quantum gates, quantum algorithms and quantum simulations
• Experience with laser systems, including diode lasers and optical cavities
• Working knowledge of control systems and signal processing
• Excellent written and oral communication skills, with published results within their field of
research.
• As a top candidate, you will have strong organizational and leadership skills, and be good at
working and negotiating with customers and partner
• Works well independently and as a member of a team

14. Atomic Physicist‐ Honeywell Quantum Solutions
You Must Have
• PhD in Physics, Electrical Engineering or related field with background in AMO and relevant
experience (PhD inclusive) involving optics, vacuum systems, electronics, and/or lasers
• Due to US export control laws, must be a US citizen
We Value
• Formal background in AMO physics with a proven track record of applying physical principles in
the construction of complex systems
• Experience with laser cooling and trapping of ions (preferred) or neutral atoms (acceptable)
• Experience with quantum gates, quantum algorithms and quantum simulations
• Experience with laser systems, including diode lasers and optical cavities
• Working knowledge of control systems and signal processing
• Excellent written and oral communication skills, with published results within their field of
research.
• As a top candidate, you will have strong organizational and leadership skills, and be good at
working and negotiating with customers and partner
• Works well independently and as a member of a team

15. Activity – Who would you hire?
• Read the job advertisement
• Identify functional attributes (hard skills)
• Behavioral attributes (soft skills)

16. You Profile:
• Successful track record of implementing and integrating transportation‐based
systems involving Kyber crystal
• Demonstrating competence for self‐motivated and independent work as part of
intergalactic teams and functions
• The ability to interact productively with scientists, droids, high level storm troopers
and the experts both internally and externally
• Excellent written, verbal and force‐based communication skills and experienced
public speaker
• Fluency in English and Astromech.
• Knowledge of moon size space stations and ideally familiarity with Death Star
construction life‐cycle
• Advanced degree in Engineering, Kyber Crystalography, Force manipulation or
extensive experience with lasers
• Working knowledge of Excel, Word, and MS Project

17. You Profile:
• Successful track record of implementing and integrating transportation‐based
systems involving Kyber crystal
• Demonstrating competence for self‐motivated and independent work as part of
intergalactic teams and functions
• The ability to interact productively with scientists, droids, high level storm
troopers and the experts both internally and externally
• Excellent written, verbal and force‐based communication skills and experienced
public speaker
• Fluency in English and Astromech
• Knowledge of moon size space stations and ideally familiarity with Death Star
construction life‐cycle
• Advanced degree in Engineering, Kyber Crystalography, Force manipulation or
extensive experience with lasers
• Working knowledge of Excel, Word, and MS Project

18. Activity – Who would you hire?
• You have 4 applicant and only 4 minutes to decide who to hire
• Individual activity
• Pick 1 resume and read it for 1 min
• After the timer goes on, move to the next
• Pick your most favorite candidate
• Pick your least favorite candidate
Ready? Set… Go!

19. Activity – Who would you hire?
Work in pairs
• Are your choices the same?
• Why did /did not you pick this candidate?
• What made the candidate stand out?

20. Job scan matching

21. Now it is time for 5 steps

22. Step 1: Pick the right Resume type
Chronological
Candidate One
Work experience
Linear career
progression
Functional (skill‐based)
Candidate Two
Skills needed for the job
Career change/
experience gap
Combinational
Candidate Three and Four
Experience and skills
Good for any situation

23. https://www.hloom.com/resumes/chronological‐format‐templates/

24. Activity ‐ What types of Resume would you
choose?
• A Graduate Student is applying for a job as a data scientist
• A postdoc with extensive leadership and science communication
experience is applying for an editor job at Nature
• A postdoc is applying for a job in R&D after completing 2 3‐year
postdocs
• A graduate Student is applying for a postdoc position in industry

25. Step 2: Refine your Summary statement
• Not the same as Objectives
• AKA as Executive summary/Relevant Skills/Qualification
Summary/Competencies
• Purpose – Your value proposition
• 4‐6 bullet points to cover your key skills and experiences

26. Step 2: Before Summary statement
• Think about company:
• What the company is looking for?
• What would be the perfect candidate?
• What would I look for if I were a hiring manager?
• Think about yourself?
• What skills and qualification can you bring to the team?
• How can you help organization to solve their problems?
• Why would you like to work for this company?

27. Kill the buzz by giving real examples
Specialized
Leadership
Passionate
Strategic
Experienced
Focused
Guru
Track record
Driven
Skilled
Motivated
Successful
Expert
Certified
Creative
Excellent
Organizational
Responsible

28. Step 3: Provide evidence for your skills ‐ PAR
Use PAR to demonstrate results
Problem
Action
Result
Developed high impact translational research projects that address unmet
clinical needs in oncology and was awarded >$250,000 in grant funding
Collaborated with XXX engineering team on a joint project involving the use of
additives to improve the performance of Li‐Air batteries.
MIT Career Resources, MIT

29. Step 3: Provide evidence for your skills
Use PAR to demonstrate results
Conducted experiments, collaborated with others, helped to re‐new PI grant
Problem ‐Why? Action ‐How? Results ‐So what?
Helped PI realize over $1,000,000 in grant funding by setting up strategic
collaborations with a team of scientists to complete XYZ projects on time, resulting
in grant renewal every year.
Example of the bullet point: https://jobs.newscientist.com/en‐au/article/5‐things‐intelligent‐scientists‐should‐leave‐off‐their‐industry‐cvs/

30. Step 3: Provide evidence for your skills
Use PAR to demonstrate results
Conducted experiments, analyzed data, published a paper
Problem ‐Why? Action ‐How? Results ‐So what?
Investigated potential therapeutics for autism via animal and cell culture models
resulting in high impact papers and presentations at the international conferences
Try to create a bullet point for your research experience

31. Step 4: Emphases transferable skills
• Attributes employers seek on a candidate’s resume
Problem‐solving skills 82.9%
Ability to work in a team 82.9%
Communication skills (written) 80.3%
Leadership 72.6%
Strong work ethic 68.4%
Analytical/quantitative skills 67.5%
Communication skills (verbal) 67.5%
Initiative 67.5%
Detail‐oriented 64.1%
Flexibility/adaptability 60.7%

32. Step 4: Emphases transferable skills
• Attributes employers seek on a candidate’s resume
Problem‐solving skills 82.9%
Ability to work in a team 82.9%
Communication skills (written) 80.3%
Leadership 72.6%
Strong work ethic 68.4%
Analytical/quantitative skills 67.5%
Communication skills (verbal) 67.5%
Initiative 67.5%
Detail‐oriented 64.1%
Flexibility/adaptability 60.7%
http://careerservices.wayne.edu/pdfs/2018‐nace‐job‐outlook‐survey.pdf (page 31‐33)

33. Translating academic skills
• Problem solving ‐ figure out what needs to be done in a certain
situation
• Non‐academic world:
• Adapt old process to a new time sensitive situation
• Find a unique and innovative solution that fits company goals
• Academic world:
• Doing research: identify a problem, gather information, find a solution BUT…

34. Translating academic skills
• Communication – to be understood
• Non‐academic world:
• Explain ideas to team members with different skill levels and backgrounds
• Convey information to customers across the world
• Academic world:
• Research collaboration that spans a variety of disciplines
• Presentation to non‐native speakers at international conferences

35. Translating academic skills
• Dynamic environment – ability to adapt quickly
• Non‐academic world:
• Start‐up frequently changing product design after customers’ feedback
• Flexible hours and a variety quickly changing tasks (wearing 5 hats)
• Academic world:
• Changing research topics after the experiments don’t work
• Switching research field / countries to pursue new skills

36. CheekyScientists.com

37. Step 5:
Use space wisely

38. 80% of the time spend on the following:
• Name
• Current title/company
• Previous title/company
• Position start and end dates
• Education

39. Tips to improve visibility
• Avoid wide margin
• San‐serif (Arial, Calibri) font greater than 10
• Serif for heading as an option
• Uniform spacing
• Bullet points
• NO pictures, color or other distractions
• NO tables

40. Take Home message
• Know your goal and audience
• Understand job requirements
• Use only relevant to the job experiences
• Less is more

41. Activity – Improving Candidate’s 3 chances
• Form a pair with a different person
• Read Candidate Three’s resume and the job ad again
• Discuss what would you change to improve candidate’s chances

42. NEXT PD Events
• January 23‐24 – Dr. Inger Newburn
• January 30 – Faculty chats with Dr. Izumi Fukunaga
• February 20 – The presence zone with Voice coaches
• February 26 – “Discovering your Strengths”. Part 1.
Any suggestions? Irina.Filonova@oist.jp