The document discusses the process for importing goods, including establishing an Import-Export Code, issuing purchase requests, selecting suppliers through a request for quotation process, negotiating contracts including payment terms and shipping terms, executing shipments, and receiving documentation for customs clearance and payment. The key steps are source selection and vendor development, issuing purchase orders, managing shipments and documentation, and ensuring payment procedures are followed according to the contract terms.

1. Import Purchase

2. NEEED FOR SOURCE DEVELOPMENT
 New item either not to manufactured
 Technical or time constraint for their manufacturer inside
 Existing Source of supply not efficient or located at a distance
 For critical materials to avoid monopoly source situation
 To develop small scale or ancillary industries ,especially in public
sector
 Reduce Cost
 Reduce delivery time

3. PURCHASING REQUIRESTO….
 By product and services at the right price..
 From the right source…
 At the right specification that meets user needs…
 In the right quantity ….
 For delivery at the right time ….
 To the right Internal customer .

4. PURCHASING ACTIVITIES..
 Source Selection and vendor development
 Ordering process
• Floating Purchase enquiry
• Receiving Quotations
• Preparing Comparative Statement
• Price cost analysis and negotiations
• Placing of orders
• Follow-up of orders

5. IMPORTER-EXPORTER CODE (IEC)
 The first procedure of Imports ,we should be available IEC and if not available then we
have to apply and get IEC from the office of the Director general of Foreign trade (DGFT)
India
 Without IEC we can not Import anything from any country in the world

6. RFQ ,Purchase and Sales Contracts
 After getting the purchase requisition, we have to float RFQ to various overseas vendors to get
quotations /price and will contact with them through email and phone for price negotiations ,after
finalize deal ,we have to create purchase order in SAP throughT-code ME21N and sales contact will
be signed in between Seller and buyer and agreed for all terms & condition in which mentioned in
contract
IncoTerms
 1: C.I.F .(Cost Insurance & Freight)
This terms is for Final Delivery Port or Discharged Sea Port where freight and Insurance would be
paid by shipper/seller
 2:F.O.B (Free of Board ) : -
This terms is for Foreign Sea Port and buyer would be responsible to bear all cost and risk of goods
From loading port to destination port

7. INCO TERMS
 C.F.R.(Cost & Freight ) :-
This terms is for Final Delivery Port or Discharge Sea Port where freight would be in Shipper scope
and insurance would be born by buyer
 Ex.Works (EXW):-
In this terms ,seller makes the good available at their premises and buyer will bear full cost and risk to
moving goods up to buyer premises
 C.P.T (Carriage Paid to ..):-
In this terms seller would pay freight up to destination Sea/air port and buyer will be responsible for
insurance and other destination expenses
 C.I.P ( Carriage and Insurance Paid to ..)
 D.A.P (Delivered at place )

8. Payment Terms
 Payment terms also need to mentioned in purchase or sales contact and it is mandatory
 LC –Letter of Credit (For Sight or For Days )
 DP Sight (Documents Against Payments)
 DA (Documents Against Acceptance )
 T/T (Telegraphic Transfer ) in advance – 100% advance payment

9. Import Registration (TI)
 Carbofuran 90% Technical :Jiangsu Lanfeng Biochemical Co.Ltd (Kunzite)
 Paraquat 42% TECH : Comlets Chemical Industrial Co.Ltd & Sinon Corporation (HPM & Kunzite )
 Cartap Hydrochloride Tech :Anhui Huaxing Chemical Industry Co.Ltd (Kunzite)
 BPMC Technical : Hunan Haili Chemical Industry Co.Ltd (Kunzite)
 Imazethapyr Technical 98% Min. : Weifang Cynda Chemical Co.Ltd (Kunzite)
 Imidacloprid Technical 94% w/w min. : Suzhou Bianjing Agro-Biochemical Co.Ltd (Kunzite)

10. Intermediates
S.No Technical name Intermediate Name
1 Acephate Tech O,O-Dimethyl phosphoramidothioate (DMPAT Reaction)
2
Clodinofop Propargyl
5-chloro-2,3-difluoropyridine(CDFP)
R-(+)-2-(4-HYDROXY PHENOXY) PROPIONIC ACID 99%MIN (DHPPA)
Propargyl Chloride 65% +35% DMF
3 Diafenthiuron Tech DIPPI 98%；4-PHENOXY-2 ，6-DIISOPROPYL PHENYL ISOTHIOCYANATE
4 Imidacloprid Tech 2-Chloro-5-chloromethylpyridine (CCMP 60%)
5
Thiamethoxam Technical 97% Min
2-CHLORO-5-CHLORO METHYL THIAZOLE 98%MIN (CCMT)
3-METHYL-4-NITROIMINO
PERHYDRO-1,3,5-OXADIAZIN
99%MIN (MNIO)
6 Pretilachlor Tech 98% Min. N-Propoxyethyl -2-6-Diethylaniline (PEDA ) 98% MIN
7 Butachlor Tech 94% Min. 2-Chloro-(N-2,6-Diethyl Phenyl)Acetamide（MRM）95%
8 Glyphosate Tech N-(Phosphonomethyl)Iminodiacetic Acid (PMIDA)
9 Lambda Cyhalothrin Tech LAMBDA CYHALOTHRIC ACID
10
Chloropyriphos Tech
3,5,6-TRICHLOROPYRIDIN-2-OL-SODIUM (NATCP)
O,O-Diethyl Thiophosphoryl Chloride (DETCL)
11 Bifenthrin Tech BIFENTHRIN ALCOHOL
12
Sulfosulfuron Tech
2-ETHYLSULFO )H-IMIDA 1,2-A PYRID .SUL
PHENYL 4,6-DIMETHOXYPYRIMIDIN -2-YLCARBAMATE

11. Shipment Execution
 Once all terms and condition settled by both buyer and seller ,after that seller does the shipments
 Seller place the booking for desired vessel with MSDS and UN certificate (For Haz cargo) and hand over
the cargo to Shipping line after custom clearance for sailing
 Once Shipment got Sailed ,Supplier will share non negotiable documents to us through email for review
purpose and for tracking the shipment
 The non-negotiable documents required as follow :-
 1: Commercial Invoice
 2: packing list
 3:COA (Certificate of Analysis)
 4:COO (Certificate of Origin )
 5:Insurance Certificate
 6: Bill of Lading

12. PAYMENT PROCEDURE
 Supplier submit the original shipping documents in his Bank as per agreed payment
terms and his Bank will send the original documents to our nominated bank (Direct
to us in case of advance payment)
 If supplier submit the original documents in Bank then our bank will intimate to us
by sending DAN (Documents Arrival Notice ) through email
 If we have to take Buyers Credit (DP Sight case) against subject documents then
Bank/Finance will take min.2-3 days to release the original documents from bank
and then finally we got the original documents for custom clearance

13. LIST OF ORIGINAL DOCUMENTS
 Documents Details :-
 Commercial Invoice
 Packing List
 Certificate of Analysis (COA)
 Certificate of Origin (COO)
 Insurance Certificate
 Ocean Bill of Lading (Sea Shipment case) and AWB (Airway Bill -Air Shipment )
 MSDS (Material safety Data Sheet ) in case of chemical purchase
 Catalogue (In case of Machinery/Equipments)

14. PROCUREMEMT CYCLE