Kim Soulliere

1. Putting Asset Management Tools on the Web and Mobile Devices with Cartegraph OMS: Golden’s Experience
GeCo in the Rockies 2014
Presented By:
Kim Soulliere
GIS Coordinator
City of Golden

2. City of Golden Overview: 10 miles west of Denver 9.7 square miles in size 18,000 people 1% growth cap Home to School of Mines and Coors Brewery
Public Works/ GIS Building
City of Golden

3. 
Centerlines 85 miles
Sanitary Manholes 2,189
Sanitary Sewer Lines 80 miles
Fire Hydrants 1,101
Water Valves 3,315
Water Meters 5,357
Water Backflows 614
Water Storage Tanks 14
Storm Inlets 2,584
Storm Manholes 931
Storm Outfalls 1,156
Detention Ponds 245
Storm Pipes 66 miles
Storm Channels 11 miles
Street Signs 5,275
Street Lights 1,184
PAVEMENTview SEWERview STORMview WATERview WORKdirector SIGNview Street Lights
Cartegraph Navigator 8.4a
Enterprise SDE Version 10.1
Background: ESRI and Cartegraph shop
ArcGIS feature classes are geodata connected to Cartegraph records by unique ID

4. Benefits

Real-time business and spatial data available in the field in a single, intuitive interface

Increase efficiency by …

eliminating check out / check in of mobile devices

geolocating work tasks and staff

streamlining data entry workflow

sharing photos and notes live from the field

Common platform shared by anyone with internet access and login credentials

Supervisor dashboard with real-time progress monitoring
Why Implement an Online and Mobile Asset Management System?

5. Paper maps
GIS on the desktop
Laptop with VPN
Mobile Devices
Increasing Efficiency and Accessibility

6. 
Integrated with GIS

Database security options

On-premise database and application for full control

Business and spatial data in one view

Easy to use interface

Management dashboard

QA/QC options
Requirements
Key Considerations of the
Asset Management System

7. Key Considerations
There is no disconnected editing option, but our IT department ran Mobile Pulse and found all areas in the City limits have good cell coverage. In one building we still needed to add Wi-Fi.
Golden

8. Cartegraph App
URL (https)
DMZ
Web Adaptor
WEB
SERVER
APP SERVERS
ArcGIS Server
with editable feature services
Cartegraph OMS
App
Server
SQL Server 2008 R2
Cartegraph OMS
Versioned Enterprise SDE
DATABASE
SERVER
3-Tier System Architecture

9. •
Create an SDE Version
•
Register as Versioned and Enable Editor Tracking
•
Publish a Service from the Version
•
Data frame must be in WGS84!
GIS Integration

10. Publish Service with Full Feature Access

11. Create GeoData Connection to Feature Service in Cartegraph OMS

12. ArcSDE and Cartegraph Databases
are now Geoconnected

13. Business and Spatial Data
in a Single View

14. Real-time Progress
Monitoring

15. Many of the Security Settings and
Admin Tools are Web-based
We add Users to Roles and choose Security Settings

16. 
Request for new data collection will be created for GIS staff using Cartegraph OMS with geolocation

Trimble GeoXH 6000 with real time correction from CompassTools base station

Import data into SDE version, QC and post to default

New record will be automatically created in Cartegraph OMS

Signs and Storm Channels: iPad GPS or heads-up digitize from aerial photograph
Keep in mind: topology must be maintained in GIS
New Spatial Data Collection

17. 1. Citizen Request comes in by smart phone or web geolocated
4. Task is Geolocated
2. Request Uploads to Database
3. Supervisor converts request to a task
5. Photos, notes, and completed work record upload to Database
6. Supervisor responds to citizen on the web
Citizen Request Portal Workflow

18. YourGov on the Web (https://yourgov.cartegraph.com/)
YourGov iPad APP
Example Citizen Requests

19. ArcServer Maps Supported
Cartegraph iPad App
Assets – Tasks – Inspections – Time – Resources – Photos

20. Cartegraph iPad App
List of Geolocated Tasks
Sort Tasks by Priority, Date, or Proximity to your current location using the iPad’s onboard GPS

21. Cartegraph iPad App
Inspections – Photos
Take a photo and easily upload to database, linked to the asset

22. Cartegraph iPad App
Time - Resources
Add Labor, Equipment and Material costs to a job

23. Costs

iPads

Cellular Data Plans

Esri and Cartegraph Annual Maintenance ELA - already covered for desktop applications Benefits

Time: eliminate duplicate data entry and paper work orders

Information: real-time access to work progress, current asset information, photos, and documents

Fuel: fewer trips to the office to gather and share data

Less training because the interface is more intuitive

No software installation on local computers

Common platform across the organization

Improved response time and follow-up to citizens * A true cost/benefit analysis will be prepared after full implementation is complete.
Cost / Benefit*

24. 
Add ArcGIS for Server base maps

Continue analyzing cell coverage and connection speed; requested disconnected editing option

Add pavement markings, more storm assets, parking lots, and sidewalks

Develop more reporting and analysis tools

Build preventative maintenance plans and automated task creation

Multiple device management – free trial of AirWatch by VMware

Requested Active Directory support
Next Steps

25. Goal: Shared Platform of Spatial and Business Data on Mobile Devices and the Web
Web-based
GIS and Cartegraph OMS
Public
•
Submit and Track an Issue
•
Information
Management
•
What’s the Progress?
•
Cost?
•
Reporting/Analysis
Operations
•
Where / How?
•
Current condition?
•
History of work?
Supervisors
•
Work order management
•
Planning
GIS staff
•
Data integrity
•
Streamline workflow
•
Data security

26. Things to Keep in Mind

Appoint a champion of your Asset Management program

Don’t run your test phase during the busy summer months!

Do a Needs Assessment: what reports/analysis will be run on the data?

Write an SOP and hold regular meetings to ensure everyone is collecting data in a similar manner

More departments will want to use the software – give them read-only access

Check Internet connection – Run Mobile Pulse in your area

Multiple tablet users – AirWatch MDM software might be a good option

27. Thank You! Kim Soulliere ksoulliere@cityofgolden.net 303-384-8157