MS Project Application for specific project. (This project includes risk management and quality management too)

1. AUCTION
EYLÜL CEREN
ALTIN
1501040028
YÜKSEL YALÇIN
1501040002

2. GENERAL INFORMATION
Project Requirements:
• The auction will be in a place that is 200m2.
• The guests will be invited via specially printed invitation cards.
• Drinks will be served during the breaks given in the auction.
• Security systems (ie. cameras) will be constructed.
• The artwork will be transferred to the auction house.
Opening an artwork auction for encouraging young artists.
An auction for 20 pieces of artwork will be opened.

3. Project Management Team
(Eylül Ceren Altın and Yüksel
Yalçın)
Project
Sponsor
Zeynep Gergin
Guests Artists
Workers Suppliers
STAKEHOLDERS

4. ENVIRONMENTAL FACTORS
• Auction must be indoors and it must hold place at a decent part of
city.
• Personnel administration is another environmental factor that we
must be careful about.
• In order to avoid those factors we hired an auction house at Nişantaşı
and we choose our workers and other people we hire from big
companies that provide workers.

5. INTEGRATION MANAGEMENT PLAN
• First we look for changes to be made, if there are any.
• Then we inform sponsor about the changes.
• If she allows us to make any changes, we will make changes, if not
there will be no changes.

6. SCOPE MANAGEMENT PLAN
Budget:
100.000 TL
Time:
20 work days
Opening an
auction for 20
pieces of
artwork.
BACKGROUND: Auction project is about
opening an auction to introduce young and
successful artists to public.
OBJECTIVES: Opening an auction of 20 piece
artworks on a 200m2area with 70 people.
SCOPE: The Project covers the decoration
works , construct security systems, agreement
with artists , transfer of artworks and also
foods&drinks
CONSTRAINTS: The Project has a total budget
of 100.000TL. The resources are pre hired
interior architect 300TL/day 4 workers
150TL/day electrical technician 200TL/dayASSUMPTION: All artworks will be sold. No
transfer back.

7. SCOPE MANAGEMENT PLAN
Milestones:
29.11.2017 FIRST MILESTONE:
AUCTION HOUSE AND SECURITY
CONTROL
Task Name
AUCTION HOUSE
Search the Auction House
Hire the Auction House
Examine the Auction House and research &
procure interior decoration
Arrange interior decoration
SECURITY
Construct cameras
Hire security guards
Task Name
CONTRACT WITH ARTISTS
Search for proper artists
Arrange meetings with artists
Meet with artists
Choose the artworks
Sign the contracts
INVITATIONS
Prepare guest list
Prepare invitation cards
Send cards
08.12.2017 SECOND
MILESTONE: CONTRACT WITH
ARTISTS AND INVITATIONS
CONTROL

8. SCOPE MANAGEMENT PLAN
12.12.2017 END OF PROJECT
MILESTONE:
TRANSPORTATION OF
ARTWORKS,DRINKS&FOODS
AND ALSO ALL MILESTONES
LAST CONTROL
Task Name
TRANSPORTATION OF ARTWORKS
Search and reach an agreement with
transportation firm
Transfer artworks
DRINKS AND FOODS
Search and reach an agreement with catering
firm
Transfer and place meals and drinks

9. SCOPE MANAGEMENT PLAN
Approval requirements & Product acceptance criteria:
• Project Members (Eylül Ceren Altın and Yüksel Yalçın) are
approving objectives, deliverables, documents, and work.
• The acceptance criteria of the deliverables are described in
WBS Dictionary.

10. Search the
auction
house
AUCTION
HOUSE
Hire the
auction
house
Examine the
Auction
House and
research &
procure
interior
decoration
Arrange
interior
decoration
SECURITY
Construct
cameras
Hire
security
guard
CONTRACTS
WITH ARTISTS
INVITATIONS
Choose the
artworks
Search for
proper
artist
Arrange
meeting with
artists
Meet with
artist
Prepare
ınvitation
cards
Prepare
Guest lıst
Sign the
contracts
Send cards
TRANSPORTATION
OF ARTWORKS
DRINKS AND
FOODS
Transfer of
artworks to
auction house
Search and
Reach an
agreement
with
transportatio
n firm
Search and
Reach an
agreement
with
catering
company
Transfer and
place meals
and drinks
PROJECT
MANAGEMENT
SCOPE MAN.
COST MAN.
RISK MAN.
TIME MAN.
HR
MANAGEMENT
COMMUNICATIONS
PROCUREMENT
STAKEHOLDER
INTEGRATION
QUALITY MAN.
AUCTIONWBS DIAGRAM

11. WBS DICTIONARY

14. TOTAL BUDGET ESTIMATION: 73.200 TL

15. TIME AND COST MANAGEMENT PLANS
Before Leveling After Leveling

16. TIME AND COST
MANAGEMENT PLANS
After Level All, we still had 2
overallocated tasks;
 We combined
Meet with artists
task and choose
the artworks
task.

17. Project Objective Very Low/0.2 Low /0.4 Moderate/0.6 High/0.8
Cost Insignificant cost
increase
< 5% cost increase 10-20% cost
increase
>20% cost
increase
Time Insignificant time
increase
< 5% time increase 10-20% time
increase
>20% time
increase
Scope Scope decrease
barely noticeable
Minor areas of
scope affected
Major areas of
scope affected
Project end item is
effectively useless
Quality Quality
degradation barely
noticeable
Only very
demanding
applications are
affected
Quality reduction
requires sponsor
approval
Project end item is
effectively useless
RISK MEASUREMENT SCALE
RISK MANAGEMENT PLAN

18. RISK MANAGEMENT PLAN
R2) Interior decoration may not be completed in
time and the auction can not start at given time.
R1) The auction house we have chosen can not be
available at the time we selected and the auction
will be terminated
R3) Purchased cameras may not be working and we
can not control the auction.
R4) Security guards may not be doing their jobs
well, and the security of guests and artworks falls
into danger.
R5) Artists may not be proper for auction and the
research is repeated and the project may be
delayed.

19. R8) The invitations may not reach the guests in
time and the guests will not know any
information about auction and we can not sell
the artworks.
R7) There may be a printing error on the
invitations and our guest can not find the auction
place.
R10) Foods and drinks can be poor quality and
the guests will get ill.
R9) Artworks can be damaged while transferring
to auction house and we can not sell damaged
artworks.
R6) Artists may not reach the agreement because
of the artworks prices and we give them more
money than our artworks budget or auction can
not start on time.

20. We will hire 3 workers (worker 150 TL/day)
150*3=450 TL
450*0,5=225TL
Artworks Total cost=40.000TL
40.000TL*0,3=12.000TL
12.225TL FOR RISKS

21. QUALITY MANAGEMENT PLAN
• As we opening this auction on a decent part of the city we have to keep
some standards. Like drinks and foods must be tasteful and artworks
should fit guests tastes.
• To assure these requirements, for drinks and foods we reached an
agreement with a catering firm and for the artworks we made a search for
proper artists.
• We will inspect these products ourselves and to do that we placed
milestones.

22. HUMAN RESOURCES MANAGEMENT PLAN
Activity Eylül Ceren
Altın
Yüksel
Yalçın
Sponsor
Auction House A R ı
Security R A I
Contract with
artists
R A I
Invitations A R I
Transportation of
artworks
A R I
Drinks and Foods R A I
ORGANIZATIONAL CHART
SPONSOR
Zeynep GERGİN
Yüksel Yalçın
Auction House
Worker
Interior Architect
Invitations
Card Company
Card
Transportation
Firm
Transportation
of Artworks
Transportation
Firm
Eylül Ceren Altın
Security
Security Guard
Electrical
Technician
Contract with
Artists
Artists
Drinks and Foods
Catering Firm

23. COMMUNICATIONS MANAGEMENT PLAN
Sponsor Eylül Ceren Altın and
Yüksel Yalçın
Everything will be
informed
Weekly Face to Face
Workers Eylül Ceren Altın and
Yüksel Yalçın
When and what they
will do
Daily Mobile Phone
Artists Eylül Ceren Altın and
Yüksel Yalçın
About contracts and
artworks
Weekly Mobile Phone and
Face to Face
Guests Eylül Ceren Altın
and Yüksel Yalçın
Place and time of
the auction
7 days before
auction
Invitation Cards
Suppliers Eylül Ceren Altın
and Yüksel Yalçın
How much we will
buy and when it
will be delievered
Daily Mobile Phone

24. PROCUREMENT MANAGEMENT PLAN
Camera 5 Thu 16.11.17 Electronic Company
Artwork 20 Fri 8.12.17 Artists
Invitation Card 70 Tue 21.11.17 Invitation Card Company
Foods and Drinks For 70 people Mon 11.12.17 Catering Company
Interior Decoration Mon 27.11.17 Home Building Materials
Company