Grant Writing: The Major Components of a Grant Proposal is a presentation of John Ngong, Founder of the Tukul School in a collaborative weekend masterclass organised by the Tukul School and Excellence Foundation for South Sudan on 14th October 2023

1. Grant Writing: The Power of Compelling Project Proposals
Part I: Exploring the Components of a Grant Proposal
John Ngong | Facilitator
14th October 2023

2. Overview of Grant Proposal
1. Executive summary
2. Context overview
3. Needs statement
4. Objectives/statement of results
5. Implementation Methodology/Approach
6. Budget
7. Monitoring and evaluation plan
8. Accountability to affected people
9. Crosscutting themes
10. workplan

3. Grant Proposal and Grant Writing
A grant proposal is a formal written document submitted to a donor that
provides funding for various projects and initiatives.
Grant writing is the act of putting together the project idea in a written
document in a unique design or format.

4. Executive summary
- A concise yet comprehensive overview of the entire project, encompassing its key
elements.
- A brief description of the problem or need being addressed, the project's primary
goals and objectives, the proposed methods and strategies for achieving those
goals, an estimate of the budget
- A snapshot of the expected outcomes or impact.
- This serves as a quick and compelling introduction to the proposal, allowing
donors or stakeholders to grasp the project's significance and potential at a glance.

5. Executive summary | Table format
- Project title ---
Organization name
Location
Sector(s)
Target population
Start and end date
Budget
Contact person(s)

6. Context overview
Provides essential background information to help the donor understand the broader
context within which the proposed project will operate.
Gives details about the current situation or problem that the project aims to address,
relevant statistics or data that highlight the severity or significance of the issue, and any
relevant historical or environmental factors that have contributed to the problem.
Paints a clear picture of the social, economic, or environmental context in which the
project will operate, emphasizing why the project is needed and why it matters.

7. Needs statement
• A critical component that articulates the specific problem or need that the project intends to
address.
• Serves to convince the donors that the identified need is real, significant, and deserving of
their support.
• Provides factual evidence, data, or research findings to substantiate the existence and
gravity of the issue.
• Needs statement establishes a foundation upon which the rest of the proposal, including
goals and objectives, methods, and expected outcomes, is built
• Highlights the urgency and relevance of the proposed project in meeting the identified need
and making a positive impact.

8. Project objectives
Goal: Overall objective
Example: Ensure safe, equitable and dignified access to critical cross-sectoral basic services to enable
populations meet their basic needs
Outcomes: What happens to the targeted population as a result of the intervention
Improved access to quality education for IDP children displaced by the conflict from Tambura and settled
in Nzara County, Western Equatoria state
Outputs: What happens immediately after doing an activity
Food insecure and displaced households provided with emergency livelihood kits (vegetable and/or
fishing kits) to enhance food production
Activities
- Registration and verification of HHs
- Distribution of livelihood kits

9. Implementation approach
- Outlines the step-by-step approach and strategies that will be employed to execute the project
successfully
- Delves into the "how" of the project, describing the specific actions, activities, and methods that will
be used to achieve the project's stated goals and objectives.
- Provides a clear timeline for project milestones and tasks, assign responsibilities to key team
members, and detail any necessary resources or partnerships.
- Demonstrate feasibility and create confidence in the donor that the results can be achieved

10. Budget
- Provides a detailed breakdown of how the funds requested from the donor will be allocated and
utilized to support the project's implementation.
- Includes various categories such as personnel salaries, supplies and materials, equipment, travel
expenses, overhead costs, and any other relevant expenditures.
- Specifies the total amount being requested from the donors, as well as any other sources of
funding or in-kind contributions.
- Demonstrates that the funds will be used efficiently and effectively to achieve the project's
objectives.

11. Budget | Example
Item Budget code Unit Unit cost Quantity Level of effort (%) Total

12. Monitoring and Evaluation Plan
- Outlines how the project's progress and impact will be assessed throughout its implementation and
after completion
- a crucial section that demonstrates accountability and ensures that the project is on track to achieve
its goals.
- Includes objectives, indicators, data collection methods, data analysis, timelines, responsibilities,
feedback, and M&E budget/resources

13. Accountability to affected people
- Participation of affected people
- Transparent communication to and with the affected people
- Feedback mechanisms
- Adaptation and learning

14. Crosscutting themes
Environmental protection
Gender sensitivity
Rights of the minority groups

15. Project Work Plan
Activity Jan Feb Mar Apr May Jun
Activity 1.1 X
Activity 1.2 X X
Activity 1.3 X X X X
Activity 1.4 X X

16. Thanks for your attention!