Prepping photos for use in WeVideo. Used for Digital Storytelling Workshops

1. How To Prepare Photos For Uploading To WeVideo
Overview: These instructions will guide you through the process of scanning multiple photos, separating those scans into
individual images and saving them to a USB drive for uploading to the group WeVideo account.
Step 1
Scanning & Saving Multiple Photos
Note: The scanner’s connected
to a laptop with pre-installed
software
1 Unlock the scanner.
2 Place photos face down on the
scanner.
LEAVE SPACE BETWEEN PHOTOS
3 Click on the scanner in the Dock.
4 Click on Scan.
5 Click on Scan again.
6 Save the scan to the Digital
Workshop Folder on the Desktop.
7 Repeat for each scan.
Step 2
Separating Photos in Photoshop
1 Open Photoshop
2 Open one of your scans.
3 Click on File from the menu bar.
4 Click on Automate > Crop and
Straighten Photos.
Step 3
Saving to a USB drive
Note: Now that the photos are
in separate files, they can be
saved individually.
1 Create a folder on the desktop.
a. Right click on the desktop.
b. Click on New Folder.
c. Name the folder with the
following scheme:
StorytellerName Photos_
Month-day-year (ie. Katja
Photos_01-24-2018
2 Put all the individual jpegs in this
folder.
3 Plug in the USB drive.
4 Drag the folder to the USB drive.
5 Give the USB drive to Professor
Dush so she can upload to the
group WeVideo account.
Figure 1: Click on Ps
Move the slider on the back of the scanner

2. SCENIARIO
Primary Audience
The instructions are for digital storytelling workshop volunteers who will assist participants
with digitizing their photographs. The volunteers will have some experience with scanning,
and technology and the workshop leader, Professor Lisa Dush , will be available in case
questions arise.
Context
The instructions will be used in a digital story telling workshop. The workshop volunteer(s)
will be using a designated scan work station. This station will have the scanner attached to
the computer/laptop with pre-installed software and drivers. The volunteer will scan
participant's photos and use Photoshop to separate the multi-photo scans into individual
images. Then the volunteer will save the images into a file on the desktop and then save that
folder onto a USB drive for Professor Dush to upload to the group WeVideo account.
Other Audiences
Other audiences will be the participants of the workshop and the professor holding the
workshop. Participants may have varying degrees of technological savviness and some
students may become curious of the process used to get their photographs ready for the
WeVideo account. The professor is another audience because she'll anticipate where the
volunteer might get tripped up and will factor in time for explaining those steps.
Template Rationale
The instructions are designed in a landscape layout to include the whole process on the
front of one sheet of paper. The paper will be scored to allow viewing one section at a time,
or can be left open to view the whole of the information at once. The reason for choice in
folding is because the volunteer will be working with many photographs and having the
choice to fold the paper will allow for more focused attention on the task at hand while
keeping the workspace free of unnecessary information or clutter. While leaving it open will
allow the volunteer to quickly see how many more steps before the process is complete.
The instructions are sectioned off into categories or key steps (Scanning and Saving Multiple
Photos, Separating photos in Photoshop, Saving to a USB drive). Each chunk includes: step-
by-step instructions, photos, screen shots and/or illustrations to help move the volunteer to
the next key step.
Important information (such as tips, warnings, notes, etc.) is called out by using background
shapes and color. The text is also offset (or not aligned) to the main instructional text to
help provide negative space. The negative space and color/shape change provides the
volunteer with a visual cue that this information is not part of the main instructions, but is
something that should be looked at.