School ERP Overview

Easy Gurukul Overview
A Product by
Adas Technologies Private Limited
Easy Gurukul
Migrate to next generation
All rights reserved © Adas Technologies Private Limited & Easy Gurukul
School Management ERP

April 14, 2006
About Adas Technologies Private Limited & Easy Gurukul
Adas Technologies was founded on 2005 and received its corporate recognition as a Private Limited company
on 2006. Because of the quality and advance business model, Intel Software became software partner of
Adas Technologies Private Limited on 2008. Adas started with a very dynamic team with a vision of being best
in the chosen domain. Within a short span of time, Adas Technologies Private Limited has established itself as a
front-runner in the software development sector with careful planning and meticulous project execution.
We in Adas aims to deliver unmatched business value to customers through a combination of process
excellence, quality frameworks and service delivery innovation. We bring together a team of technology,
business, and social visionaries who have embarked on an exciting journey to change the dynamics of IT service
delivery methodology.
Our primary objective is to develop an environment of fairness, honesty, integrity and courtesy towards our
clients, employees, vendors and society at large. We are committed to our customers and partners and have a
passion for technology. We take on big challenges, and pride ourselves on seeing them through.
Some of our esteem clients are:
National Internet Exchange of India (NIXI), Ministry of IT, Internet Service Provider Association of India (ISPAI),
Government Advisory Committee (GAC), Telecommunications Regulatory Authority of India (TRAI), Afilias,
Sachdeva Group, DNS Collage, Brahmaputra Group, KLA Rice India Ltd, Nurturance BeSure India Limited,
Shobhit University, Khalsa, Don Bosco, DPS, IFTM University, Swami Narayan School, Usha Martin, D.Y Patel
and more.
Our unique business-model helps to understand client requirements and objectives. Incorporating the latest
technologies and trends, we at Adas able to cater and provide proper IT solution to 500+ clients in a very short
span of time.

April 14, 2006
Process Model
Adas Technologies follows the following process model to give the best outcome of our customer’s requirement:

April 14, 2006
Index
 Overview
 Features
 Benefits, USP
 Integrated Services
 Implementation and support
 Architecture and Technology
 Costing
 Clients & Partners

An Overview

Brief about the product
The Education industry is on edge of a radical change. The need of manpower is increasing with the growth in
the Education industry, and a huge demand-supply gap is expected in the education space. To overcome these
challenges resulting from such gaps, this industry needs IT solutions to manage its resources with optimal
efficiency.
Easy Gurukul – A ‘S-a-a-S’ Based ERP solution for the schools is a complete application which helps to upgrade
the standard of any school not only in the management level but also helps in transforming the educational
standards, increase the security system of the school, manager the resources in efficient way, reduces the
communication gap between the parents, faculties and management team, provides complete IT infrastructure
to the schools like Wi-Fi setup, high speed internet connections, attendance system with access cards, laptops to
every faculty and management teams along with onsite support with zero expenditure of the school authority.
Easy Gurukul will help any education industry prove itself equal to their counterparts elsewhere in the world.
Easy Gurukul can be used by any school. Being a web based application software it can be access from
anywhere at any time. The software is very much dynamic where maximum things can be configured as per the
school’s requirement but still if some rules in the school is very much specific then we work to customize the
rule in the software.
Easy Gurukul is a single interface to every requirements of a school. Why to use separate applications to
manage a single school when there is a single application to manage the complete school with 180 power tools
integrated in 39 different module in a single software which will make any school look really

Implementation structure of Easy Gurukul

Why Easy Gurukul ?

Future is in cloud

Features, Benefits, USP

Features of Easy Gurukul
1. Security
-- Server Security
-- Data Security
-- Network Security
-- Content Security
2. Basic Configuration
-- Current Session setting
-- Classes
-- Section
-- House
-- Class wise Subjects
-- Subjects wise Books
-- Syllabus
-- Holiday List
-- Parents Teachers Meeting
-- Major Activities
-- My Teachers
3. Comprehensive Reports
4. Registration Manager
-- Employee Login and Registration
-- Student Login and Registration
-- Parent Login and Registration
-- Alumni Login and Registration
5. Profile and Dashboard Manager
6. Student Admission Manager
7. Notice Board
8. Lesson Plan with Video
9. Information Manager
-- Complete Student Info
-- Complete Employee Info
-- News and Poll Management
-- School policies and notifications
10. Student Attendance Manager
11. Class Notes, Homework &
Assignments
12. Examination Manager
-- CCE (CBSE)
-- ICSE
-- International Board (IB)
-- Cambridge Board
-- State Boards
-- Student Progress Reports
13. Fee Manager
14. Identification Manager
-- Student ID/BUS/Health Card
-- Student Escort Card
-- Employee ID Card
15. Student Health Manager
16. Gallery
-- Photo Gallery
-- Video Gallery
-- Gaming interface
17. Timetable Manager
18. Communication Tools
19. Document Manager
20. Transport Manager
21. Hostel Manager
22. Library Manager
23. Employee Management Tools
-- Employee Registration
-- Employee Attendance
-- Leave Manager
-- Payroll System
24. Finance Manager
25. Asset Inventory Manager
26. SMS Manager
27. Integrated Systems
-- Biometric device
-- High frequency RFID device
-- Bar code reader and scanner
-- GPRS System
-- Language Lab
-- Tablets with K-12 content
28. Alerts
-- SMS Config & Notification
-- Email Config & Notification
*Modules listed can get modified as per current version of ERP, please check representative for the available modules information.

Some important screens (Security)
1) Server Security
a) Multiple database server environment – The data of the ERP gets saved in multiple databases servers of
rackspacecloud, thus to hack a data the hacker have to hack through all this servers which is an impossible
task. Rackspacecloud also takes care of daily auto backup of the data with highest level of encryption.

b) Auto backup – Rackspacecloud also takes care of daily auto backup of the data with highest level of
encryption.

c) Automated allocation of resource and load balancing – Cloud computing servers uses shared hardware
where the performance of the software hosted will always remain steady. Even if the number of usage of the
software certainly increases the software speed and performance will remain same because the server will
automatically assign the required hardware’s (processing cycle, RAM, bandwidth and space) to maintain the
same speed and performance

2) Data Security
a) URL encryption – Any URL which ports data gets encrypted
b) Data encryption – Important data in the databases gets MD5 (one way) encryption
3) Content Security
a) Module level and action level restriction – As per the designation of the user the ERP admin can assign the
modules of the ERP along with its action level (add, edit, delete, view). The institution can also decide the
module and actions for students, parents or Alumni.

b) Multiple institution level restriction – If any institution have multiple school then while adding a user the
ERP admin can decide the user will be managing which institution or multiple institution.
c) Multiple dashboard restriction – As per the designation of the user the ERP admin can assign the
dashboard. The institution can also decide the dashboard for students, parents or Alumni

Some important screens (Dashboard)
1) Important information
The dashboard is divided in two parts, the first part display the important records and the second part displays
current record.

2) Today's Information

Benefits, USP

Benefits of Easy Gurukul

USP

Traditional ERP - TCO

Our Advantage over others

Integrated Services

Integrated services
We introduced a comprehensive school health plan since 1990
associated with Dr. Lalit Saxena.
The following services are being provided:
a)In every 1000 student one specialist nursing staff
b)One visiting doctor twice a week. For residential school a full time
doctor.
c)Hospital beds, dressing unit, life saving unit, medicines required.
d)Daily health check up of students
e)Stationed fully equipped ambulance
f)Local hospital connection for emergency
g)RFID system to get details daily report of students attending the
medical service.
h)School Management ERP with details report of students health
record, growth graph, medial assignment of visiting doctors,
physiological assignment reports, reports based on CBSE
requirement
i)SMS/Email alerts to parents
Our assignment consists
a)Full medical examination by Doctors
b)Follow up by E.N.T/EYE/DENTAL/CHILD specialist.
c)Vaccination status review and vaccination by Doctors.
d)Free-running test for detection of exercise induced
Asthma(Preventable)
e)Assessment of adolescent Scoliosis(which may be correctable with
simple measures if detected early but later may need complicated
surgery.
f)Assessment of Obesity (early intervention to prevent physical and
psychological damage and long term effects).
g)Bed-wetting screening ( 10% of 7 year old suffer in silence with
low self esteem and social disability). It can be treated successfully.
h)Diabetes risk evaluations (prevention steps are likely to be
helpful).

Integrated services
Our school health plan has led to an early detection and timely correction of potentially serious health
problems/emergencies amongst school children’s exclusively. This service is of immense value to children,
Parent and school alike.
Our services meet & fulfil the guidelines of the department of Education Delhi for providing health care
services in schools.

Integrated services
Biometric and Face Recognition Devices
Face Recognition Device (IFACE 302) Face Recognition Device (IFACE 101)
Biometric Device (I CLOCK 990)
Biometric Device (E9999)
Biometric Device (X990)

Integrated services
RFID Security for student attendance and surveillance
Improving the safety of students has always been a top priority for the concerned school or Educational
Institute’s authorities. Edware® has launched a next generation student safety solution, Edsafe™, which aims
at improving student safety, increasing productivity and reducing costs of operation. The Edsafe solution is
based on RFID technologies and uses GSM network and specialized applications.
The RFID solution helps in tracking students. Students would be given an advanced long range RFID enabled
ID badge that would help authorities identify absenteeism, ensure student’s safety during their commute to
and from the school and also guarantee that no student is left behind in school during any evacuation
procedure.

Integrated services
Barcode reader and scanner
Can be used in library books for issuing and returning books
Can be used for fixed assets to track records
GPRS Device Server
Can be used in transportation module to track bus movements

Integrated services
Language Lab
Language lab transforms any computer classroom into a versatile language learning environment and brings the best
value from your existing class-room model. Before we dwell into the lesson let us understand what is meant by a
language lab and how it is useful. This will help you co-ordinate and put in your best foot forward while taking an
actual lesson.
Modern language labs are known by many names, digital language lab, multimedia language lab, language media center
and multimedia learning center to name but a few.
Modern language labs in general offer the following features
•Text, images, audio and video can easily be integrated; teachers can alter materials to fit their requirements
•Learners can record their own voice and play back the recordings, interact with each other and the teacher, and store
results
•Teachers can intervene and control the learners’ computers via the teacher’s console, track of learners’ work, etc.
•Self-access for independent learning which includes access to resources outside class
The purpose of a language lab is to involve students to actively participate in language learning exercises and get
more practice than otherwise possible in a traditional classroom environment.

Integrated services
Syktab with K-12 contents and integrated Easy Gurukul ERP

Integrated services
Traditional teaching utilized single media BLACKBOARDS
and WHITE CHALKS for conveying information, which
resulted in the students becoming passive learners. HCL
Digischool is an effective multimedia based instructional
technology from HCL that helps in “re engineering” the
classrooms as it enables the teacher to become the
facilitator in the classroom through its various salient
features thus converting a classroom from teacher
centric to student centric.
Supported by rich text, audio, still images, animation,
video and interactive course content forms, HCL
Digischool offering helps to build a culture of continuous
blended learning for the students of all learning styles,
thus making them active participants in the learning
process.
HCL smart board system with content

Implementation and support

Product Upgrade Process Model
ADAS Technologies uses Agile SCRUM methodology for the Product Evolution and for the
fulfillment of Feature Enhancement requests and release new Product Version every year.

Product Upgrade Process Model (contd.)

Customization Process Model – Agile Waterfall Model

Post – Implementation Support
Post-Implementation Support Go Back (Overview)
Support Service Scope
• Manned telephone support
• Monitored email support
• Remote assistance using Remote DeskFeature
List
• Daily system health check
Support Service Availability
• Telephone support : 9:00 A.M. to 6:00 P.M. Monday – Friday
• Email support: After Normal Business Hours*
• Remote assistance.
• Daily System Health Checkup – An email will be sent to the customer’s contact
DL/Email address daily at 11 AM with the latest system health checkup report.
* Business Hours- Monday to Friday, From 9 AM to 6PM

Post-Implementation Support (contd.) Go Back (Overview)
Service Levels
Priority Level Response Time SLA Resolve Time SLA*
P1 15 Minutes 0-8 Hours
P2 30 Minutes Within 24 Hours
P3 60 Minutes Within 3 working days
Service Level Definition for Trouble Tickets (Issue/Bug):
* Resolve time SLA can be changed based upon the nature and complexity of issues; however support will notify the customer and
will regularly update the customer in such cases.

Post-Implementation Support (contd.) Go Back (Overview)
Service Level Definition (Based on Issue’s/Bug’s Nature )
Service Level Description
P1 • System Unavailable
• System Hangs/Freezes
• System Timeouts
• Code Level Exceptions
• Error Pages
• Database Exceptions
• Link Error
Total system inoperability.
P2 • Functional Clarification
• Unexpected functional behaviour
• Sporadic Error Messages
• Error limited to page fields
Partial system inoperability.
Unable to perform core business
functions.
P3 • Cosmetic UI Errors
• Javascript Errors
• UI Layout issues
• Grammar/Spelling Mistakes in UI
• UI Color/Theme Issues
Able to perform limited core business
functions.

Architecture and Technology

Architecture
Application - N-Tier Architecture

Architecture
• Presentation Layer - This layer has been used for any kind of user interaction
with the software basically the client side information. The platform in our User
Interface is web.
• Business Layer – All the applications and logics is written in the business layer.
This is basically the server side information. Any user request will be to business
layer from user interface layer. Business layer opens connection for the database
access.
• Data Layer – Database contain all the data needed by the application and user
interface layer.
Future Additions:
Integration Layer – Addition of this layer will make the application SOA enabled and
each modules can be reused through web services in external systems.
Application - N-Tier Architecture (contd.)

SaaS Architecture Shift
Architecture
Multi-tenant
efficient
ConfigurableConfigurable
ScaleableScaleable

SaaS Architecture Shift (contd.)
ADAS Educational ERP supports two kinds of SaaS model
1) Single Instance and Shared Database – All the schools will share the same
instance of application and all schools data will be stored in the same database
instance but separated using security mechanism
2) Separate Instance and Separate Database – A school can be setup on dedicated
instance of application using dedicated instance of database but this dedicated cloud
setup will be high on cost.
Architecture
Shared Tables
Tenant-Safe
Views
Customers Table
Tenant Customers View

ERP - Underlying Technologies
WHAT?
SaaS Platform
Cloud Servers – provided by Rackspace
Web Application
PHP 5
Ajax
XML, HTML, DHTML
Java Script
Database
MySQL
Application/Web Server
Apache 2
Integration/Web Services
SOAP, WSDL , XML, RESTful API

WHY?
Rackspace Cloud Vs Dedicated Hosting Platform
Cloud Sites Dedicated Hosting
Management ADAS doesn't want to be in the business of
battling server issues. On Cloud Sites™, all the
hardware is handled for us. Rackspace
monitors, patches, and supports the entire
platform. A large group of servers powers our
site and if one fails, its removed automatically
with no work on our part. It's nice to know I
won't get a 911 call in the middle of the night
about a hard drive dying.
Typical hosts can put a server online for you and
provide you access to it, but you need to play a
major role in ensuring the health and uptime of
the hardware. It's a lot to manage and for us, it
was too much of a distraction from our projects.
Scaling
One of the greatest features of Cloud Sites™ is
that it scales automatically. A traffic spike to the
ADAS Site just means more servers are working
to handle all the requests.
Sudden popularity can pretty much overwhelm a
single server and take your site offline.
Storage
File on Cloud Sites™ are served from redundant,
enterprise NAS (Network Attached Storage)
devices. With redundant drives, controllers, and
power supplies, the likelihood of us
experiencing data loss or unavailability is
greatly reduced.
Most servers, especially on the lower end of the
cost spectrum have just a single hard drive.
Even if there's a backup, it can take hours for
your site to be restored if that one drive fails.

Cloud Sites Dedicated Hosting
Support Since the ADAS site runs on a cloud platform
architected and built by Rackspace, they are
intimately familiar with the technology involved
and provide an amazing level of support. It's
nice to have one vendor that I can get on the
phone 24x7 and that never passes the problem.
Since you manage your server cooperatively
with the hosting provider, it's harder for them to
provide support. Often, they are coming into
your environment blind to how you have it set
up. To keep costs down, most providers have
only ticket support, forgoing the live 24x7
support that Rackspace provides. For us, that
wasn't an option.
Scalability
Since our site is pretty seasonal, we tend to get
hit with a lot of our traffic all at once. That's a
scenario that can often overwhelm a shared web
server, taking your site offline at the most
inopportune time. However, on Rackspace's
Cloud™, ADAS ERP is set up across an entire
cluster of servers. As more visitors flock to the
site, more servers respond. Rackspace even
monitors the server clusters, adding more
capacity as required.
Most shared hosting providers don't use cloud
architecture. Instead, they add new websites to
a web server until it's full, leaving little room for
growth and leaving all the sites to fight for the
limited resources of a single computer. The
problem with this setup is that a traffic rush to
any site (even if it's not your own) can put a
huge strain on already scarce resources like
processing power and memory. When the server
becomes overwhelmed, your website slows to a
crawl or entirely stops responding.
Reliability
The Cloud™ platform that powers ADAS ERP is
clustered and redundant. The files and images
for our site are stored centrally on advanced
storage devices that write each file in multiple
locations on multiple hard drives. Clusters of
computers are then set up to serve our files and
respond to visitors to our website. If one server
fails for any reason, the other servers can pick
up the load and our visitors are not affected.
The usual shared hosting setup is a very
different picture: all of your web content lives on
one hard drive inside of one server. If the hard
drive fails or the server hiccups, it can take your
site offline for several hours if not days while
the repairs are made.

Cloud Sites Shared Hosting
Linux Vs
Windows
The Cloud™ platform supports both Linux
technologies (like Apache and MySQL) and
Windows technologies (like .NET and MS SQL).
For every site that you add, you can choose
which technologies you'd like to use, even
combining them in interesting ways. As
technologies advance, the Cloud™ platform
keeps pace, allowing you to access new
technologies from Microsoft and the Linux
source community.
Most shared hosting providers make your
technology choices for you, specializing in
either Linux or Windows, but not both. Even if
they do offer both, you have to choose carefully
since your site will become "locked in" to the
technology set you've selected and can't be
changed later.
Control Panel
Cloud™ offers a simple online control panel that
allows us to manage all aspects of our account,
from registering domain names to configuring
email accounts. It all happens using one simple,
intuitive interface. The amazing part is that
support is built right in, so we can click once
and get live chat support from Rackspace in just
a few seconds.
Most shared hosting providers don't write their
own software, so the control panels we saw on
our shared hosting accounts never felt quite
tailored to how the hosting actually worked.
Support was usually fairly hard to access, with
no live chat option.

WHY?
2. Web Application (PHP 5, Ajax, XML, HTML, DHTML, Java Script), Database (MySQL)
WHY PHP & MYSQL?
•Cost – Both are Open Source Technologies so comes free
•Cross-platform compatibility –
PHP runs on virtually any operating system (including Linux and FreeBSD, the workhorses of affordable Web hosting)
and HTTP server (which means that you can develop on WIndows/IIS and host on BSD/Apache); .Net runs only on
Windows/IIS, while Java requires an application server (Tomcat, WebSphere, WebLogic, etc.), some of which are OS-
dependent. Additionally, Java code may not always be portable between different application servers.
•Large Community to Support
The main advantage for most new users is technical support without charge, without boundaries, and without the
runaround. People on the mailing list are available 24/7/365 to answer
your questions, help debug your code, and listen to your gripes. The support is human and
real
•Stability –
The word stable means two different things in this context:
✦ The server doesn’t need to be rebooted often.
✦ The software doesn’t change radically and incompatibly from release to release.
To our advantage, both of these connotations apply to both MySQL and PHP

WHY?
WHY PHP & MYSQL?
•Ease of Use & Easy to learn
•Speed -
PHP is pleasingly zippy in its execution, especially when compiled as an Apache module on the Unix side.
The MySQL server, once started, executes even very complex queries with huge result sets in record-
setting time.
•Many extensions -
PHP makes it easy to communicate with other programs and protocols. The PHP development team
seems committed to providing maximum flexibility to the largest number of users.
Database connectivity is especially strong, with native-driver support for about 15 of the most
popular databases plus ODBC. In addition, PHP supports a large number of major protocols
such as POP3, IMAP, and LDAP. PHP4 added support for Java and distributed object architectures (COM
and CORBA), making n-tier development a possibility for the first time. PHP5
extends this support even further, offering a fully incorporated GD graphics library and
revamped XML support with DOM and simpleXML.

WHY?
WHY PHP & MYSQL?
•Popularity
PHP is fast becoming one of the most popular choices for so-called two-tier development
Position
Aug 2011
Position
Aug 2010
Programming
Language
Ratings
Aug 2011
Status
1 1 Java 19.409% A
2 2 C 17.390% A
3 3 C++ 8.433% A
4 4 PHP 7.134% A
5 6 C# 6.042% A
6 9 Objective-C 5.494% A
7 5 (Visual) Basic 5.013% A
8 7 Python 3.415% A
9 8 Perl 2.315% A
10 11 JavaScript 1.557% A

WHY?
WHY PHP & MYSQL?
•Popularity

WHY?
3. Web Server(Apache2)
WHY APACHE Webserver?
Apache Server is generally considered the most stable of major Web servers, with a
reputation for enviable uptime percentages. Although it is not the fastest nor the
easiest to administer, once you get it set up, Apache HTTP Server seemingly never
crashes. It also doesn’t require server reboots every time a setting is changed (at least
on the Unix side). PHP inherits this reliability; plus, its own implementation is solid yet
lightweight. In a two-and-a-half-month head-to-head test conducted by the Network
Computing labs in October 1999, Apache Server with PHP handily beat both IIS/Visual
Studio and Netscape Enterprise Server/Java for stability of environment.

Costing

Our Model – Service Oriented Model

Clients & Partners

Partners of Easy Gurukul

Thank You!!
Once again we thank you on behalf of Adas and Easy Gurukul team, to give us the
opportunity to present our capabilities and giving us your valuable time.
We hope to start a successful venture in process of IT automation and skill generation in the
field of IT.
Thank You!
Adas Technologies Private Limited
www.easygurukul.com
www.adastechnologies.com

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