This document outlines academic policies and procedures at a university. It discusses the university's organizational structure, vision, mission, and objectives. It then details policies around faculty, including qualifications, ranks, workload, promotions, and more. It also covers student policies such as attendance, grading, incomplete grades, and dismissal of classes. The document provides a comprehensive overview of academic matters at this institution.

1. Academic Matters
Ernie C. Cerado

2. “Teaching is the one profession that
creates all other professions.”
- Unknown

3. BOARD OF
REGENTS
PRESIDENT
VPAA VPFA VPRDE
CAMPUS
DIRECTORS
/CAMPUS
DEANS

4. VPAA
INSTRUCTION
REGISTRAR & ADMISSION
GUIDANCE & TESTING
CENTER
STUDENT AFFAIRS &
SERVICES
ALUMNI RELATIONS
NSTP
SPORTS
SOCIO -CULTURAL AFFAIRS
INSTRUCTIONAL
MATERIAL DEVELOPMENT

5. Terms of References
• University Code
• Faculty Manual
• Student Manual
• New Academic Policies

6. VISION
A trailblazer in arts, science and technology in
the region.

7. MISSION
The University shall primarily provide advanced
instruction and professional training in science
and technology, agriculture, fisheries,
education and other relevant fields of study. It
shall also undertake research and extension
services, and provide progressive leadership in
its areas of specialization.

8. OBJECTIVES
1. Enhance competency development, commitment,
professionalism, unity and true spirit of service for
public accountability, transparency and delivery of
quality services;
2. Provide relevant programs and professional training
that will respond to the development needs of the
region;
3. Strengthen local, national, and international
collaborations, and forge partnerships for borderless
programs;

9. OBJECTIVES
4. Develop a research culture among faculty and
students;
5. Develop and promote environmentally sound and
market-driven knowledge and technology at par with
international standards;
6. Promote research-based information and
technologies for sustainable development; and
7. Enhance resource generation and mobilization to
sustain financial viability of the university.

10. THE FACULTY
The term faculty refers to one
who is assigned to facilitate
teaching learning activities
and who is designated to
perform administrative
functions in addition to
classroom works.
Faculty Manual

11. Faculty
Instruction
Research
Extension
Production

12. Category of Faculty
Regular faculty members are
those who have plantilla items
and whose appointments have
been confirmed or approved by
the SKSU Board of Regents, and
attested by the Civil Service
Commission.
Non-regular faculty members are
those who may or may not have
plantilla items, whose term of
service is for one year or one
semester only. They may be
classified as Temporary, Contract
of Service, and Part-time.

13. Non-regular Faculty
Temporary faculty members
are those who have plantilla
items but whose term of
office is only for one year;
appointments have to be
attested by the Civil Service
Commission.
Contract of Service (COS)
faculty members are those
who have no plantilla items.
They may carry a minimum
load of 21 units regardless of
the number of preparations
and are required to report
only during their actual
teaching hours and render
two (2) hours consultation per
week.
Part-time faculty
members are personnel
who are either occupying
a regular plantilla position
or job order status whose
teaching services are
rendered after office
hours.

14. Academic Rank of Faculty Members*
Regular faculty members are ranked as:
• University Professor
• Professor (I-VI)
• Associate Professor (I-V)
• Assistant Professor (I-IV)
• Instructor (I-III)
*Applicable to all state and universities in the Philippines, except UP system.

15. Academic Ranks and Salary Grades
Academic Rank Salary
Grade
University Professor SG 30
Professor VI SG 29
Professor V SG 28
Professor IV SG 27
Professor III SG 26
Professor II SG 25
Professor I SG 24
Associate Professor V SG 23
Associate Professor IV SG 22
Associate Professor III SG 21
Associate Professor II SG 20
Associate Professor I SG 19
Academic Rank Salary
Grade
Assistant Professor IV SG 18
Assistant Professor IV SG 17
Assistant Professor IV SG 16
Assistant Professor IV SG 15
Instructor III SG 14
Instructor II SG 13
Instructor I SG 12

16. QUALIFICATIONS
• The qualifications of faculty members shall be
in accordance with the pertinent policies, rules
and regulations set by proper authorities.
• Faculty members shall be exempted from any civil
service examination as a requisite for
appointment, except in some programs where
passing the professional board examination is a
requirement for teaching professional courses.

17. Minimum Requirements for Faculty
Education
Eligibility
(RA 1080)
Experience
Relevant
Training

18. Board/Bar Eligibility (RA 1080)
• Automatically granted to passers of bar examination
conducted by the Supreme Court and of licensure board
examinations administered by the Professional Regulation
Commission;
• Appropriateness of eligibility:
Eligibilities resulting from passing the Bar/Board examinations
shall be required for appointment to positions, the duties of
which constitute the practice of profession regulated by the
Philippine Bar/Board laws. (Provided under Item No. 5, Part V
of the Revised Policies on Qualification Standards)

19. Board/Bar Eligibility (RA 1080)
– Eligibilities resulting from Bar/Board examinations
which require completion of a bachelor’s degree
shall be considered appropriate to positions for
which the examinations were given, and to other
first and second level positions not covered by
Bar/Board/special laws, and/or those that require
other special eligibilities as may be determined by
the Commission, or those that require licenses
such as those positions listed under Category IV of
CSC MC No. 11, s. 1996, as amended.

20. Closed Career positions
• Closed Career positions which are
scientific, or highly technical in nature;
these include the faculty and academic
staff of state colleges and universities,
and scientific and technical positions in
scientific or research institutions which
shall establish and maintain their own
merit systems;

21. INSTRUCTOR I-III
Education : Master’s Degree in the area of specialization or
its allied/related fields
Experience : At least 1 year relevant experience
Training : At least 8 hours relevant training
Eligibility : None Required
RA 1080 (For courses requiring BAR or BOARD
eligibility)

22. ASSISTANT PROFESSOR I-IV
Education : Master’s Degree in the area of specialization or
its allied/related fields
Experience : 2 years relevant experience
Training : 8 hours relevant training
Eligibility : None Required
RA 1080 (For courses requiring BAR or BOARD
eligibility)

23. ASSOCIATE PROFESSOR III
Education : Master’s Degree in the area of specialization or its
allied/related fields
Experience : 2 years relevant experience
Training : 16 hours relevant training
Eligibility : None Required
RA 1080 (For courses requiring BAR or BOARD
eligibility)

24. ASSOCIATE PROFESSOR IV-V
Education : Master’s Degree in the area of specialization or its
allied/related fields
Experience : 3 years relevant experience
Training : 16 hours relevant training
Eligibility : None Required
RA 1080 (For courses requiring BAR or BOARD
eligibility)

25. PROFESSOR I
Education : Relevant Master’s Degree
Experience : 4 years relevant experience
Training : 24 hours relevant training
Eligibility : None Required
RA 1080 (For courses requiring BAR or
BOARD eligibility)

26. PROFESSOR II - III
Education : Relevant Master’s Degree
Experience : 5 years relevant experience
Training : 32 hours relevant training
Eligibility : None Required
RA 1080 (For courses requiring BAR or BOARD
eligibility)

27. PROFESSOR IV-VI
Education : Relevant Doctorate Degree
Experience : 5 years relevant experience
Training : 32 hours relevant training
Eligibility : None Required
RA 1080 (For courses requiring BAR or
BOARD eligibility)

28. UNIVERSITY PROFESSORS
Education : Relevant Doctorate Degree
Experience : 5 years relevant experience
Training : 32 hours relevant training
Eligibility : None Required
RA 1080 (For courses requiring BAR or
BOARD eligibility)

29. RECRUITMENT AND APPOINTMENT
OF PERSONNEL
In the recruitment and promotion of faculty
members in the university, vertical articulation
of the master’s degree with the undergraduate
degree should not be an issue. The point of
consideration is the master’s degree and not
the undergraduate degree of the candidate.

30. RECRUITMENT AND APPOINTMENT
OF PERSONNEL
All appointments for employment in the University shall
be made strictly on the basis of merit and fitness, in
accordance with the policies, rules and procedures laid
down in the Merit System of the University, as far as
practicable, the qualification standards established by
the Civil Service Commission and such other evaluation
criteria as may be adopted by the University.

31. Faculty Recruitment Selection, Placement
and Promotion Board (FRSPPB)
This body shall assist the University
President in selecting applicants or
candidates for recommendation to
the Governing Board, who shall
confirm/approve the appointment of
faculty members to positions/ranks.

32. The members of the FRSPPB of the University are the
following:
• The Vice President for Academic Affairs as Chairperson;
• The Dean/Director of the Campus where the vacancy exists as a
floating member;
• The President of the Faculty Association;
• A senior ranking faculty member chosen by the University President;
• Chairperson of the department to which the appointee will be
assigned;
• A ranking professor whose specialization is in line with the nature of
the teaching position to be filled and who shall be chosen by the head
of the college/department requiring such expertise; and
• The Human Resource Management (HRM) Officer as the FRSPPB
Secretary,

33. PROMOTION
• A faculty may be considered for
promotion to a higher faculty
rank/sub-rank on the basis of the
NBC 461 official evaluation result
to include other requirements
(education, training, experience,
competency, and initiatives) of the
position, including performance
rating of at least Very Satisfactory
during the last two (2) rating
periods.

34. Basis for Promotion and Advancement
A. Common Criteria for
Evaluation (CCE)
There shall be a
quantitative evaluation of
the educational
qualification, experience
and length of service, and
the professional
development, achievement,
and honors of every faculty.
• Educational Qualification
• Experience and
Professional Services
• Professional Development
and Honors
NBC 461

35. Basis for Promotion and Advancement
B. Qualitative
Contribution for
Evaluation (QCE)
This is a qualitative
evaluation of a faculty
in four functional areas:
• Instruction
• Research
• Extension
• Production
NBC 461

36. HR Development Intervention
• The university encourages its faculty members
to pursue relevant local and foreign assisted
training/scholarship grants, attend seminars,
conferences, workshops or related human
resource development courses.

37. HR Development Intervention
• Selection of participants in training programs
shall be based on actual needs for
specialization and enhancement of
competence, taking into consideration
organizational priorities.

38. WORKING HOURS
• Faculty members shall render forty
(40) hours a week, exclusive of time
for lunch.
• The forty hours a week may include
time for teaching, student
consultation, research, extension
and production work, and other
activities relevant to teaching, e.g.
preparation of lessons, checking of
papers, etc.

39. FACULTY WORKLOAD
• The normal teaching load of each
regular faculty in SKSU shall be
based on the number of
preparations per week per
semester, i.e. 21 units for one (1)
preparation, or 18 units for two (2)
or more preparations.

40. Overload Pay
In excess of the normal workload, full-time faculty
members shall be paid an overload pay of not more than six
(6) units/semester. In excess of the six (6) units overload, it
shall be converted to leave credits consumable within a
year. The computation of the payment shall be based on
the DBM circulars and CSC rules and regulations.
The designated faculty members shall not handle overload
subjects during official hours.

41. Load Displacement
• Designated regular faculty members are
entitled for load displacements. It
depends on the degree of work and
scope of assignment.
• Designation may be given in concurrent
capacity sometimes to minimize load
displacement.

42. Designations and Load Displacement
DESIGNATION DELOADING
UNITS
A. University Wide
1. Vice President
2. Division Directors
3. Division Chairperson
4. Special Designation
15
12
6
9
B. Campus Level
1. Campus Director
2. Campus Dean
3. College Dean
4. Program Chairman
5. Campus
Secretary/Registrar/Cashier
6. Campus Coordinator on the
mandated functions i.e.,
Research Extension &
Production
15
12
9
6
6
6
C. College Level DELOADING
UNITS
1. College Secretary
2. College Coordinators
3. Class/Club Advisers (High
School)
3
3
3
D. Research/Extension
1. One Program (without
honorarium)
2. One Project (without
honorarium)
3. One Study (without
honorarium)
9
6
3
E. Production Activities
1. Project In Charge (2 or more
components)
2. Project In Charge (one
component only)
6
3

43. Submission of Grades
Faculty members
shall submit the
Grade Sheets
within 10 working
days after the
scheduled Final
Examinations.
Academic Rules

44. DISMISSAL OF CLASSES
• Classes may be dismissed ten (10) minutes before
the end of the schedule to give ample time to
transfer from one room or building to another.
• A class is deemed dismissed fifteen (15) minutes
after the time if the instructor/professor has not
yet entered the classroom. Should this happen,
the students are advised to go to the library or
other learning centers for research work and/or
readings.

45. SUSPENSION OF CLASSES
Classes shall be suspended automatically in case of sudden
natural or man-made calamities.
When necessary and appropriate, classes may be suspended
upon order of the University President or his/her duly authorized
representative.
Classes shall not be suspended by the concerned Dean or
Campus Director without the authority from the President or
his/her duly authorized representative, except when there is a
reasonable necessity of doing it in order to prevent an
impending clear and present danger to students and University
personnel, and for other compelling reasons.

46. CHANGE OF CLASS SCHEDULE
• No student and/or faculty shall change class
schedule without the approval of the Campus
Director through the recommendation of the
Dean or Program Chairman and acknowledged by
the Campus Registrar.
• No faculty shall change a class schedule unless
otherwise approved by the Dean or Campus
Director concerned or his/her duly authorized
representative.

47. MAKE-UP CLASSES
Make-up classes shall be
held in lieu of class hours
missed due to fortuitous
events such as typhoons,
earthquakes, other natural
calamities, and other official
intervening factors.

48. Rules on Attendance of Students
• Whenever a student has been absent for three (3)
consecutive meetings, he/she shall seek an Admission
Slip from the Program Chairman/the Dean, and it shall
be given to the respective subject Instructor.
• Students who shall incur at least 20% unexcused
absences of the total number of hours shall be
automatically dropped from the subject and shall
receive a grade of 5.0.
• Time lost by students’ late enrolment shall be
considered as time lost by non-attendance.

49. Absences due to following reasons are
considered excused:
• A student sent on official business by the university to attend
athletic meets, conferences, and similar cases or who joined class
field trips. Approved Travel Order and Itinerary of Travel or
approved request of field trip should be attached to the application
form for excused absences.
• A student who has been ill or/and confined for hospitalization,
provided a medical certificate shall be submitted to the Program
Chairman/Dean, and that the absences incurred should not exceed
25% of the class hours required in the subject.
• A student is excused from the time/classes missed but all works
covered by the class during his/her absence will be required for
him/her to meet and satisfy the requirements within the semester
before any final grade is given.

50. GRADING SYSTEM
Numerical Equivalent Value Remarks
1.0 99-100 Passed
1.25 96-98 Passed
1.5 93-95 Passed
1.75 90-92 Passed
2.0 87-89 Passed
2.25 84-86 Passed
2.5 81-83 Passed
2.75 78-80 Passed
3.0 75-77 Passed
4.0 71-74 Conditional
5.0 70 & below Failed
INC Incomplete
DRP Dropped

51. Incomplete and Conditional Ratings
The grade of INC is given if a student is passing but fails to
take the Final Examination or fails to complete all
requirements for the course due to illness or other valid
reasons.
Failure to comply with within a year, a grade of 5.0 shall
be automatically reflected in the student’s academic
record.
A grade of 4.0 means conditional. If the student passed
the requirements of the course within ten (10) working
days from submission of the conditional rating, he shall be
given a final rating.

52. GRADUATION WITH HONORS
• The general average of a candidate for graduation with
honors, specifically, Summa Cum Laude, Magna Cum
Laude, and Cum Laude, shall be based on the grade
requirements prescribed by the University, to wit:
 Summa Cum Laude - 1.00-1.25
 Magna Cum Laude - 1.26-1.50
 Cum Laude - 1.51-1.75
• Only final grades shall be the basis in the computation
of the general average of a candidate for graduation
with honors. Final grades shall be significant up to two
decimal places only.

53. “We learn geology the morning after
the earthquake.”
- Ralph Waldo Emerson

54. Fin.