4. Agenda
• Introduction
• Multi Tasking versus Single Tasking
• Time Management Basics
• The Planning Process
• Questions & Take-Aways
5. Dave Rotella
• Certified Professional Behavioral
Analyst and Business
Performance Coach
• Supports businesses and teams
to maximize profitability
• Improves performance through
effective communication
• Provides accountability and
discipline leading to clarity,
effectiveness, growth and
leadership
6. Brian Tracy
Chairman CEO: Brian Tracy
International
• One of the world’s foremost authorities on
organizational, personal and professional
development.
• World renown trainer of individuals and
organizations
• Consultant for more than 1,000 companies
• Globally recognized speaker addressing
more than 250K business people annually
• Top selling author of 60 books
• Author and producer of over 300 best selling
audio and video programs
8. Time Management
“The only thing even and equal in this world is the number of
hours in a day. The difference in winning or losing is what
you do with those hours.”
…Woody Hayes, Football Coach
9. The Law of Forced Efficiency
There is never enough time to do everything, but
there is always enough time to do the most
important thing.
13. A B C D E Method
A = Absolutely Do
B = Better Do
C = Could Do
D = Delegate
E = Eliminate
14. WHAT IS YOUR Hourly Rate?
Is it a $100/hour task or $8/hour task?
15. Determine Priorities
• Start with A-1….and do nothing else
until it is done then A-2; A-3; A-
4….
• Ask yourself throughout the day….
Is this the most important thing I can be
doing, right now, to achieve my goals?
16. Plan Your Day
For every 1 minute spent in planning you will save
10 minutes in activity
18. Plan Your Day Exercise
• 2-3 minutes write down all the tasks you need to
complete by the end of today
• 2-3 minutes go through and put A, B, C, D, E by
each
• 2-3 minutes prioritize A’s, B’s, C’s ; note who
you will delegate the D’s to; cross out the E’s
• Turn to person on the right and take 1 minute
each to share what is the most important thing
you will complete, first, when you leave.
22. Take-Aways
What were your top 3 take-aways today?
1._______________________________
2._______________________________
3._______________________________
How will you apply them?
Editor's Notes
Who finishes their entire TO DO List everyday?
Raise your hand if you are really good at multi-tasking.
Flipchart: What do you want to get from today?
Today we are going to discuss how to complete your TO DO list everyday and we’ll also find out just how good you are at multi-tasking.
Everyone has the same amount of time in a day. What sets people apart is how they spend that time.
Flipchart: What do you think you spend the most time on in a day? Do you really know?
Exercise: Track your activity everyday for 2 weeks, no judgement-be honest. (write down every time you switch activity)
Clump into like categories. Add up time and %. You might be surprised??? Check back
Recommend all coaches import their own image and information and save on desktop to insert into all FP workshop presentations.
He is to Business and sales improvement what The Beatles/ Elvis / etc are to music
You probably quote him 100 times a day in businesses sayings, but don’t know it.
50+ Books, 300+ Audio Programs
Speaks to hundreds of thousands of people a year
What that means to you is….what we discuss here is proven!
Multi-Tasking…we all do it. But is it efficient? Let’s see…This sentence has 27 letters. Let’s try a multitasking exercise
First: write out the sentence and then write the numbers 1-27. I will time you 30 seconds. (share how far each got in the exercise)
Now, combine the 2 activities: write the first letter and then the first number and do that for each letter and number until 30 seconds is up m,1,u,2,l,3,t,4….
(share how far each got in the exercise)
Illustrates how unproductive multi-tasking (doing more than 1 thing at a time ) can be
Only 24 hours in a day. Can’t get more hours, can only do more with it.
Successful people have figured out to how to efficiently focus and manage their time and energy-including NOT multi-tasking
Remember we agreed when we started that no one finishes everything. Successful people don’t either…but they finish the important things.
Now what prevents us from completing the most important things? (take responses from the audience and discuss)
(take responses from the audience and discuss) Flipchart
Once you have said no, then you need to take some time to plan how you will prioritize and complete the most important things.
Variety of planning processes available
Focus on abcde
Determine priorities based on urgent vs important
Explain abcde meanings and then get examples from the audience.
A=critical to achieve your goal and significant consequences if not completed on a timely basis-usually big, take time but have an impact
B=need to do but not a top priority, consequences of not doing right away are limited
C=can be done today, tomorrow or next week without significant consequences
D=someone else could do it satisfactorily (well enough) and would allow you to focus on the A’s and B’s
E=is this something that needs to be completed at all; be tough here
You will probably have more than 1 A item, so how do you decide which to start with?
Everybody has an hourly rate.
Annual salary/2000hrs (avg hours worked/year)
Would you pay someone your rate to do all of your tasks?
If the answer is no, look at those tasks as potential to delegate or eliminate
How important are they?
Within abc-breakdown and prioritize so always doing most important thing first
How do we do that? Evaluate which activity is most important to achieving your goal. Label A-1 (refer to slide), A-2, A-3 until all activities are labeled. Move on to B…
Let’s do a quick exercise to get you started.
What is the best time of day for you? Morning or Evening??
Let’s do a quick exercise to get you started.
Review slide .
Let’s do a quick exercise to get you started. Have them do exercise.
Remember…
Discuss using a block calendar, color coding and putting into short segments to insure completion.
