Lunch ‘n’ Learn Session: How you Start and End Your Day Determines what  will be in between
Speaker Biography <ul><li>Myles D. Miller PMP, MBA, MCSE </li></ul><ul><li>Myles has over 20 years experience in the proje...
Topic Agenda <ul><li>How much time is there really in a day? </li></ul><ul><li>It’s not important when you begin, but how ...
How much time is there  really   in a day? <ul><li>24 Hours in Day = 1440 Minutes </li></ul><ul><ul><li>5-8 Hours Sleeping...
How much time is there  really   in a day? – Biggest Time Wasters <ul><li>Management by Crisis </li></ul><ul><li>Telephone...
How much time is there  really   in a day? – Biggest Time Wasters <ul><li>Meetings </li></ul><ul><li>Paper Work </li></ul>...
So what are we going to do to stop wasting time? <ul><li>It’s not important when you begin, but how </li></ul><ul><ul><li>...
“ Begin at the Beginning” <ul><li>When does your day begin… </li></ul><ul><ul><li>It began yesterday!!! </li></ul></ul><ul...
Preparation is key… <ul><li>Before today ends, prepare for tomorrow, which will become today </li></ul><ul><li>Carve out t...
There is no formula that works for everyone –  There are however steps everyone can take… <ul><ul><li>Make “one touch” dec...
“ Urgent ”   versus “Important” debate <ul><li>Definitions… </li></ul><ul><ul><li>Urgent:  Compelling  immediate  action o...
“ Urgent ”   versus “Important” debate <ul><li>If you are not careful, urgent activities will monopolize your time (“putti...
“ Urgent ”   versus “Important” debate <ul><li>Items you will need : </li></ul><ul><ul><li>Daily Calendar </li></ul></ul><...
“ Urgent ”   versus “Important” debate <ul><li>Identify top priority items that are always assigned and must be completed ...
“ Urgent ”   versus “Important” debate <ul><li>Examine the critical or vital tasks that someone else insists be performed ...
“ Urgent ”   versus “Important” debate <ul><li>Evaluate those unrelenting and persistent routine demands on your time.  </...
“ Urgent ”   versus “Important” debate <ul><li>Urgent things often masquerade as important. However, not everything you do...
“ Urgent ”   versus “Important” debate <ul><li>Distinguishing important things from urgent ones requires focus—a concentra...
“ Urgent ”   versus “Important” debate <ul><li>Prioritization is the key to managing urgent items and focusing on importan...
“ Urgent ”   versus “Important” debate <ul><li>While others may demand that everything on your &quot;To-Do&quot; List must...
People need to come first before plans and processes <ul><li>People and relationships are vital to all of us </li></ul><ul...
People need to come first before plans and processes <ul><li>“  Some of the biggest challenges in relationships come from ...
People need to come first before plans and processes <ul><li>“ The value of a relationship is in direct proportion to the ...
Review, Re-evaluate and Re-Focus <ul><li>There are three key steps in starting and ending your day so what is in between m...
Review, Re-evaluate and Re-Focus <ul><li>As you start your day… </li></ul><ul><ul><li>Review who you want to meet that day...
Review, Re-evaluate and Re-Focus <ul><li>As you end your day… </li></ul><ul><ul><li>Re-evaluate what you accomplished </li...
Review, Re-evaluate and Re-Focus <ul><li>As you focus on tomorrow which will become today… </li></ul><ul><ul><li>Refocus y...
RECAP <ul><li>How much time is there really in a day? </li></ul><ul><li>It’s not important when you begin, but how </li></...
Check out these Resources   <ul><li>Success Magazine – Seeds of Success </li></ul><ul><li>http://www.successmagazine.com/ ...
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Lead Up Session How You Start And End Your Day

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How you start and end your day determines what happens in between.

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Lead Up Session How You Start And End Your Day

  1. 1. Lunch ‘n’ Learn Session: How you Start and End Your Day Determines what will be in between
  2. 2. Speaker Biography <ul><li>Myles D. Miller PMP, MBA, MCSE </li></ul><ul><li>Myles has over 20 years experience in the project management field, across multiple industries including retail, defense, state and federal government and most recently hospitality. During his varied career, he has led projects ranging in budgetary size from $100K to $500M. His team leadership has impacted national and international companies and governments. </li></ul>
  3. 3. Topic Agenda <ul><li>How much time is there really in a day? </li></ul><ul><li>It’s not important when you begin, but how </li></ul><ul><li>“ Urgent ” versus “Important” debate </li></ul><ul><li>People need to come first before plans and processes </li></ul><ul><li>Review, Re-evaluate and Re-Focus </li></ul>
  4. 4. How much time is there really in a day? <ul><li>24 Hours in Day = 1440 Minutes </li></ul><ul><ul><li>5-8 Hours Sleeping = 300-480 minutes </li></ul></ul><ul><ul><li>8-12 Hours Working = 480-720 minutes </li></ul></ul><ul><ul><li>2-6 Hours watching TV = 120-360 minutes </li></ul></ul><ul><li>Estimated daily time usage = 15-26 hours </li></ul><ul><ul><ul><li>Average is 20 hours = 1200 minutes </li></ul></ul></ul><ul><ul><ul><li>Even at a conservative average there is still time left in every day…or is there </li></ul></ul></ul>
  5. 5. How much time is there really in a day? – Biggest Time Wasters <ul><li>Management by Crisis </li></ul><ul><li>Telephone Interruptions </li></ul><ul><li>Inadequate planning </li></ul><ul><li>Attempting Too Much </li></ul><ul><li>Drop-in Visitors </li></ul><ul><li>Ineffective Delegation </li></ul><ul><li>Personal Disorganization </li></ul><ul><li>Lack of Self-Discipline </li></ul><ul><li>Inability to say “No” </li></ul><ul><li>Procrastination </li></ul>
  6. 6. How much time is there really in a day? – Biggest Time Wasters <ul><li>Meetings </li></ul><ul><li>Paper Work </li></ul><ul><li>Unfinished Tasks </li></ul><ul><li>Inadequate Staff </li></ul><ul><li>Socializing </li></ul><ul><li>Confused Authority </li></ul><ul><li>Poor Communication </li></ul><ul><li>Inadequate Controls </li></ul><ul><li>Incomplete Information </li></ul><ul><li>Travel </li></ul>Source: ABA Career Resource Center
  7. 7. So what are we going to do to stop wasting time? <ul><li>It’s not important when you begin, but how </li></ul><ul><ul><li>When does your day begin? </li></ul></ul><ul><ul><ul><li>5 AM, 6 AM, 7 AM, 8 AM, 9 AM, Noon, 3 PM </li></ul></ul></ul><ul><ul><li>How does your day begin? </li></ul></ul><ul><ul><ul><li>Prepared, Unsure, Hectic, Rushed, Reflective </li></ul></ul></ul><ul><ul><li>Where does your day begin? </li></ul></ul><ul><ul><ul><li>At home, When you get to work, First meeting, After everyone goes home </li></ul></ul></ul><ul><ul><li>What can you do to ensure your day begins the way it should every day? </li></ul></ul>
  8. 8. “ Begin at the Beginning” <ul><li>When does your day begin… </li></ul><ul><ul><li>It began yesterday!!! </li></ul></ul><ul><li>Time to shift your paradigm… </li></ul><ul><ul><li>Are you ready for this?! </li></ul></ul><ul><li>How you prepared for today will determine how it begins. </li></ul>
  9. 9. Preparation is key… <ul><li>Before today ends, prepare for tomorrow, which will become today </li></ul><ul><li>Carve out time at the end of the day each day, to prepare for tomorrow. </li></ul><ul><li>First time you do this you may need 15-30 minutes </li></ul><ul><li>Eventually it will take you five minutes or less in 4 to 6 weeks. </li></ul>
  10. 10. There is no formula that works for everyone – There are however steps everyone can take… <ul><ul><li>Make “one touch” decisions about tomorrow </li></ul></ul><ul><ul><li>Prepare for meetings </li></ul></ul><ul><ul><li>Create a file to review (3 tabs) and take action on </li></ul></ul><ul><ul><ul><li>File </li></ul></ul></ul><ul><ul><ul><li>Read </li></ul></ul></ul><ul><ul><ul><li>Respond </li></ul></ul></ul><ul><ul><ul><li>Trash – Don’t save it –No value – Toss it </li></ul></ul></ul><ul><ul><li>Determine who you want to meet and talk with tomorrow </li></ul></ul><ul><ul><li>Visualize who, what, when, where, why and how, regarding how tomorrow will go -- Great driving home exercise </li></ul></ul>
  11. 11. “ Urgent ” versus “Important” debate <ul><li>Definitions… </li></ul><ul><ul><li>Urgent: Compelling immediate action or attention; pressing </li></ul></ul><ul><ul><li>Important: Strongly affecting the course of events or the nature of things; significant </li></ul></ul><ul><ul><li>Who defines “immediate” in your world? </li></ul></ul><ul><ul><li>Why is it urgent? </li></ul></ul>
  12. 12. “ Urgent ” versus “Important” debate <ul><li>If you are not careful, urgent activities will monopolize your time (“putting fires out all day long”) and crowd out the important things </li></ul><ul><li>Let’s look at a few steps that you can take to help in the debate over what is urgent and what is important… </li></ul>
  13. 13. “ Urgent ” versus “Important” debate <ul><li>Items you will need : </li></ul><ul><ul><li>Daily Calendar </li></ul></ul><ul><ul><li>Notebook/Notepad and pen </li></ul></ul><ul><ul><li>Time to think and reflect </li></ul></ul><ul><ul><li>Perseverance </li></ul></ul><ul><li>Let’s begin… </li></ul>
  14. 14. “ Urgent ” versus “Important” debate <ul><li>Identify top priority items that are always assigned and must be completed </li></ul>
  15. 15. “ Urgent ” versus “Important” debate <ul><li>Examine the critical or vital tasks that someone else insists be performed without delay. </li></ul>
  16. 16. “ Urgent ” versus “Important” debate <ul><li>Evaluate those unrelenting and persistent routine demands on your time. </li></ul>
  17. 17. “ Urgent ” versus “Important” debate <ul><li>Urgent things often masquerade as important. However, not everything you do is important. To identify what’s important to you requires that you answer three questions: </li></ul><ul><li>&quot;Will the activity I am about to participate in make a significant and lasting positive impact on others? </li></ul><ul><li>Is what I am about to do an unselfish act that will bring happiness or joy to others? </li></ul><ul><li>Do my actions and activities promote balance in my life or are they all-consuming?&quot; </li></ul>
  18. 18. “ Urgent ” versus “Important” debate <ul><li>Distinguishing important things from urgent ones requires focus—a concentration of energy, effort, and thought. You should spend most of your time on the important things. </li></ul>
  19. 19. “ Urgent ” versus “Important” debate <ul><li>Prioritization is the key to managing urgent items and focusing on important ones. </li></ul><ul><li>Before you leap to complete a task, take a few moments to think about its true priority. </li></ul><ul><li>Does it need to be done right at this moment, or is there something else on your list that should come first? </li></ul>
  20. 20. “ Urgent ” versus “Important” debate <ul><li>While others may demand that everything on your &quot;To-Do&quot; List must be done immediately, you and only you can really determine what should be done first, second, third, etc. (It’s not possible to do everything at once; priority must be given to each item). </li></ul>
  21. 21. People need to come first before plans and processes <ul><li>People and relationships are vital to all of us </li></ul><ul><li>Don’t focus solely on processes and procedures </li></ul><ul><li>Put people first as you plan each day </li></ul><ul><li>Ask yourself these daily questions: </li></ul><ul><li>Who can I help today? </li></ul><ul><li>Who needs some encouragement today? </li></ul><ul><li>What difference can I make in someone’s life today? </li></ul><ul><li>Did I miss an opportunity yesterday, that I need to attempt today? </li></ul>
  22. 22. People need to come first before plans and processes <ul><li>“ Some of the biggest challenges in relationships come from the fact that most people enter a relationship in order to get something. They're trying to find someone who's going to make them feel good. In reality, the only way a relationship will last is if you see your relationship as a place that you go to give, and not a place that you go to take.” </li></ul><ul><li>Tony Robbins </li></ul>
  23. 23. People need to come first before plans and processes <ul><li>“ The value of a relationship is in direct proportion to the time that you invest in the relationship.” - Brian Tracy </li></ul><ul><li>“ No one is useless in this world who lightens the burdens of another.” - Charles Dickens </li></ul>
  24. 24. Review, Re-evaluate and Re-Focus <ul><li>There are three key steps in starting and ending your day so what is in between matters: </li></ul><ul><ul><ul><li>Review </li></ul></ul></ul><ul><ul><ul><li>Re-evaluate </li></ul></ul></ul><ul><ul><ul><li>Re-focus </li></ul></ul></ul>
  25. 25. Review, Re-evaluate and Re-Focus <ul><li>As you start your day… </li></ul><ul><ul><li>Review who you want to meet that day </li></ul></ul><ul><ul><li>Review what you want to accomplish that day </li></ul></ul><ul><ul><li>Review what you identified for today </li></ul></ul><ul><ul><li>Review your file and its three tabs </li></ul></ul><ul><ul><li>Visualize what you want to see today produce </li></ul></ul>
  26. 26. Review, Re-evaluate and Re-Focus <ul><li>As you end your day… </li></ul><ul><ul><li>Re-evaluate what you accomplished </li></ul></ul><ul><ul><ul><li>Who did you meet with and how did you help them? </li></ul></ul></ul><ul><ul><ul><li>What urgent and important items were completed? </li></ul></ul></ul><ul><ul><ul><li>What filed items (3 tab folder) were addressed and processed? </li></ul></ul></ul>
  27. 27. Review, Re-evaluate and Re-Focus <ul><li>As you focus on tomorrow which will become today… </li></ul><ul><ul><li>Refocus your efforts forward </li></ul></ul><ul><ul><ul><li>Who are you planning to meet tomorrow? How will you help them? </li></ul></ul></ul><ul><ul><ul><li>What do want to do different or the same tomorrow? </li></ul></ul></ul><ul><ul><ul><li>What will be urgent and important tomorrow? </li></ul></ul></ul><ul><ul><ul><li>Visualize how tomorrow will be </li></ul></ul></ul>
  28. 28. RECAP <ul><li>How much time is there really in a day? </li></ul><ul><li>It’s not important when you begin, but how </li></ul><ul><li>“ Urgent ” versus “Important” debate </li></ul><ul><li>People need to come first before plans and processes </li></ul><ul><li>Review, Re-evaluate and Re-Focus </li></ul>
  29. 29. Check out these Resources <ul><li>Success Magazine – Seeds of Success </li></ul><ul><li>http://www.successmagazine.com/ </li></ul><ul><li>www.simpletruths.com </li></ul><ul><li>Twelve Pillars of Success – By Jim Rohn and Chris Widener </li></ul><ul><li>The Difference Maker – By John Maxwell </li></ul><ul><li>The Art of Influence – By Chris Widener </li></ul>

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